ACADEMIC COUNCIL MEETING

April 16, 2021

Via Google Meet

MINUTES OF MEETING

Meeting started: 9:00 AM

Attendees:
Madam Fay VP Chito VP Romy VP Nora
Mr. Roland Ms. Divine Ms. Ruby Dr. Fely
Dean Kenjie Dr. Arnold Mr. Romeo Layones Dean Cy
Ms. Maribel Ms. Carrie Dean Agnes Mr. Ryan B.
Mr. June D. Ms. Ime Dr. Lorlie Dr Lilly
Dr. Evelyn Dr. Nelia Dean Tin Engr. Jun
Engr. Charmaine Engr. Go Engr. Joanne Mr. Ernest
Engr Rey R. Arch. Gamalinda Dean Tess Mr. Michel B.
Principal Vhing Principal Ronnie Ms. Dinna Ms. Remy C.
Principal Ronde Ms. Kim B. Ms. Angie C. Ms. France S.
Ms. Jo-Ann D. Ms. Matet F. Ms. Joy G. Ms. Idda
Ms.Faye N. Ms. Azaisa B. Ms.Marianne G. Dr. Butch
Ms. Glo L. Ms. Ma. Luisa A. Mr. Marvin M. Ms. Melinda D.

Presided by : President Fay

Discussion Proper

A. Institutional Prayer ( Marianne G )

B. Roll Call of Attendees ( Marianne G )
● 42 out of 52 . There is a quorum .
C. Meeting was called to order by the presiding officer, President Fay
D. Chairperson’s Privilege (President Fay)
● UNC Team are the gifts to Madam Fay and maybe she is also a gift to them.
● We are ALL gifted with Five (5) F’s : Faith, Fitness, Family, Finance and Resources,
Friends
● Why are we here? Because we have a calling.
● How should we utilize and enjoy the five (5) F’s?
○ Be reasonable.
○ Be attentive.
○ Be responsible.
● Bottom line is to be responsible. Every action has a reaction. Therefore, if it is not
supposed to be said don’t say it, because once words come out from the mouth it
cannot be brought back.
● UNC is an excellent University. Creating and expanding opportunities such as each
graduate of UNC - Makakatapos, Magkakatrabaho at Magtatagumpay
● We cannot give what we don’t have, that's why we need to read more and transform
it into concepts .
● Why are we here?
○ We need to put our house in order to come up with the standards(policies)
for the University. These standards will govern the Key Results Area in terms
of MQUAP, PROBE , IP and other matters.
○ Putting up the policies and standards by which we will commit, we will be
audited and examined.
E. Approval of the Minutes of Academic Council Meeting last February 16
● Minutes of Meeting were forwarded via email last April 15, 2021.

Approval to dispense the reading of minutes of meeting last February 16, 2021 was
moved by Asst.Principal Remy and seconded by Dr. Evelyn Autor .

F. Presentation and Approval of the Meeting Agenda

● Presentation of the agenda
○ Proposed IP Policy
○ PROBE 3.0
○ International Event Series in Collaboration with UAD
○ Student Skills Summit
○ Gender-inclusive Dress Code for Yearbook Photoshoot and graduation
ceremony
○ Other Matters

Approval of the agenda was moved by Dr. Joy G. and seconded by Dr. Nelia D.

G. Proposed IP Policy ( VP Romy S.)

● Presentation of the Policies and Guidelines on Implementation Expanded
Opportunities for all UNC Students as a Principle of Outcome-based Education
○ Specific Policies and Guidelines Operationalizing DO 1-5
○ Presented the Sample Expanded Form
○ Presented the flow chart of the OBE Expanded Opportunity

COMMENTS/SUGGESTIONS:
● How do you factor in the time in the grading system? If the students were able to
submit the output on the long overdue, will the student be able to get the high
grades or a gap? -Ernest G.
● Issue in SHS, in their modality there are many students who are submitting the
output very late. One of the LFs said that because of the late submissions, it may
discourage those students who are submitting on time. One of the guides is to train
the students to be more responsible . -Ronde SJ
○ Timeliness of submission should be a criterion in the evaluation of the
task/project.
○ Providing accountability of learning to the students. It gives the students
accountability and responsibility to meet the deadlines and to be able to
achieve outcomes on time.
○ Refer to: (1) Specific Policies and Guidelines Operationalizing DO 4- item “C”.
(2) Specific Policies and Guidelines Operationalizing DO 5 - item “E”
● Clarification on the submission of the IP grades. Do we still need to follow the
deadline in the old version of IP policy? Is the term the same? - Dr. Fely
○ To ask the students to commit to the specific time when to compile and
subject the approval of the faculty.
● We might be encouraging procrastination? We are preparing them for work and
when working there are deadlines. - Melinda D.
● After the computation of the grades by the teacher, student A got the grade of 3.0
and student B got the grade of “IP” and upon the consideration students passed the
subject and after a month. Is it possible that student B gets higher grades than
student A? - Engr. Charmaine N.
○ The faculty is empowered to have an agreement with the students .
 ● Those students with IP in the requisite subjects will not be allowed to enroll in the
next subjects? - VP Chito
● Freshmen students will be required to do the mental ability testing? Will the UNC
subscribe to online mental ability testing? -Ms. Angie C.
● How about if our students will fail in the clinical area and it will take time to
complete with the grades. The students will be given IP grades. This might have an
additional fee because of the additional hours rendered in the clinical area. -Dean
Tess P.
● (1) when will the students be given a failing grade,(2) is it possible to apply the IP
grades ONLY to terminal courses (3) what is the reaction of the body re the
possibility of students abusement of IP grades (4) what if the students decide not to
meet the deadline? What will that promote to our students? - Engr. Jun M.
● What if the students with grades are requesting to re submit output to have a higher
grade? Do we allow it? - Engr. Charmaine N.
● Is it possible to apply only this IP policy to those students with valid reasons, death
in the family,in an accident, force majeure, etc. accident
● We are expecting no IP grades or to follow the original policies that we are
extending another semester to comply with the IP grades? - Dean Tin B.
● How about the IP Conversion Fee? -Dean Lorlie T.

Approval of the Enhance IP Policy was moved by Dean Tin, and seconded
by Dr. Evelyn .

No objections from the body.

H. Presentation of the PROBE 3.0 (VP Romy S.)

● VP Romy presented the one page proposal re the PROBE 3.0 plan implementation
for SGS, CBA,CED, CAS
○ First Semester Implementation Scheme
○ BSBA Financial Management
■ Number of Class and Number of Students
■ First Year: Class of 57
■ Second Year: Class of 67
■ Third Year: Class of 80
■ Fourth Year: Class of 54
■ Composition of Teaching Team
■ One Main Faculty/Program Expert
■ One Generalist GEC Professor
■ One Success Coach
■ One Adjunct Professor
○ Bachelor of Science in Elementary Education
■ Number of Class and Number of Students
■ First Year: Class of 18
■ Second Year: Class of 24
■ Third Year: Class of 28
■ Fourth Year: Class of 46
■ Composition of Teaching Team
■ One Main Faculty/Program Expert
■ One Generalist GEC Professor
■ One Success Coach
■ One Adjunct Professor
■
○
 COMMENTS/SUGGESTIONS:
● CBA - We will cover all the levels which includes the GE subjects . I definitely
welcome the new design because it will focus on the research . Which will help us on
the application for COE and COD .
○ The delivery of PROBE should be different with undergrad. There is still a
need for content and skills acquisition of the students.
○ The instructional design which is part of milestones and deliverables must
really plan very well so that the competencies and critical thinking will also
develop. There must be a point in the year level offering that variation of
methodologies should be also implemented along the PROBE 3.0.
● CED- More easier to implement the PROBE wherein the subject for 1st year is GEC.
It will be doable on the part of the CED. The CED PROBE will prepare the students
for the board examination aside from research and community extension.
○ Madam Fay wants the CED implementation plotted on how the student
engagement via PROBE.
○ What will happen to the common subjects for BEED and BSED? We will not
allow the students to enroll?

Approval of the proposal on PROBE was moved by Dean Mike, and seconded by
Principal Ronde

No objections from the body.

I. International Event Series in Collaboration with UAD (Dr. Butch S.)

● International collaboration of UNC and AHMAD Dahlan
● Presentation of the UNC-UAD: Upholding Excellence in Academics, Research ,
Extension and Student Affairs program on June 9, 2021 which will be led by Dr.
Butch and Ms. Mia G.
○ Opening Program
○ Opening Message
○ UNC-UAD Past Collaborations/Engagements
○ UNC-UAD Future Collaborations/Engagements
○ UNC-UAD Virtual MOA Signing
○ Roundtable Discussion among University Officials

● Presentation of the UNC-UAD Cultural Exchange and Student Leadership program

on June 9, 2021
○ Opening Program
○ Cultural Exchange (Breakout Rooms)
○ Best Practices on Campus Leadership
○ Talk on Mental Health
○ Round Table Discussion (Breakout Rooms)
● Presentation of the UNC-UAD Educational Technology Conference program on June
16, 2021 which will be led by Dir. Kim B. and Ms. Angie C.
○ Opening Program
○ Live Worksheet/Word Wall/Kahoot/Quiz/Edmodo LMS/Mentimeter
○ Virtual /Remote Laboratory and Simulation
○ Jamboard/Coursera/LinkedIn/NEO LMS
○ Teaching Festival (BreakoutRooms)
● Presentation of the UNC-UAD Research Festival program on June 23, 2021 which
will be led by VP Nora M. and Ms. Idda DS.
○ Opening Progra,
○ IAD Paper Presentations
○ UNC Paper Presentations
 ○ Research Proposal Presentation/Collaboration Activities
○ Research Publication Discussion
● Presentation of the UNC-UAD Community Extension Conference program on June
30, 2021 which will be lead by Ms. Francisca S. , ICES Coordinator
○ Opening Program
○ Best Practice-UNC Community Extension Program
○ Best Practices- UAD Community Extension Program
○ Community Extension Collaboration Activities
○ Paper Presentation

COMMENTS/SUGGESTIONS:
● To look for the CBA collaboration with the other universities
● EA to collaborate again with the Birmingham University

J. Student Skills Summit ( Principal Ronde SJ.)

● Presented the project which entitled : “ Student Skills Summit”
○ Objectives:
■ Exhibit the different skills being acquired by the students through the
UNC brand
■ Ascertain the quality of instruction/coaching and mentoring provided by
the academic units
■ Promote market’s awareness and consideration and consideration of the
UNC brand
○ Schedules of Student Skills Summit set / Implemented
a. Cluster 2 - May 22, 2021 (Elem, JHS, SHS, CED)
b. Cluster 1 - June 11, 2021 (AS, Nursing, CJE)
c. Cluster 3 - June 5, 2021 (CBA, CS, EA)
d. Cluster 4 - May 28, 2021 ( SGS , Law )
○ Key Stakeholders
■ Program Heads, Area Coordinators and Learning Supervisors
■ Deans/Principals
■ VPAA and AMSCO Director

COMMENTS/SUGGESTIONS:
- The parents must be the main consumer of this activity? But it's nowhere in the
presentation. - Madam Fay L.
- Parents will be the reactors.

Approval of the student skills summit to be adopted as a semestral event and to be

conducted 4 clusters in the University was moved by VP Romy , and seconded by Dr.
Evelyn Autor.

No objections from the body.

K. Gender- Inclusive Dress Code for Yearbook Photoshoot and Graduation Ceremony
( Mr. Aldrin A.)
● Mr. Aldrin presented the guideline proposal from the graduating officers
○ Formal shot for the yearbook photoshoot and the graduation ceremony
○ Creative Shot for the Yearbook Photoshoot
○ Prohibited outfits during the Yearbook Photoshoot and Graduation
Ceremony are also presented
■ Alludes to sex, vices, violence, terrorism and bigotry
■ Intends to ridicule another on the basis of race, ethnicity , age,
 culture, body , sixe, sexual orientation, gender identity expression,
creed, political or other opinion, national, social or geographical
origin, disability, property, birth or other status as established by
human rights standards
■ Equates to cultural appropriation

COMMENTS/SUGGESTIONS:
● We don't need to amend in the student handbook re the cross dressing for the
graduation? Would this be for keeps already?
● This policy will cover the Basic Ed. Particularly JHS and SHS?

● May I suggest to pass a resolution for this purpose to be approved by the Council.

We will attach the resolution to these guidelines.

Approval of the proposal for the Higher Ed Gender Inclusive Dress Code Guideline was
moved by Dr. Nelia D. , and seconded by Dr. Evelyn Autor.

No objections from the body.

L. OTHER MATTERS/REMINDERS FOR NEXT MEETING

● Composition of the recognition committee
● Discussion of the UNC grading system

Adjournment was moved by Dr. Nelia Dante and seconded by Ms. Nelia San Jose.

No objection from the body.

Meeting Ended: 12:15

Prepared by:

JOANNA AZAISA FRANCISCO-BOLVAR

Executive Assistant , Office of the VP for Academic Affairs