Professional Documents
Culture Documents
Business letters are generally written in a typical manner. Information is located at fixed places
in the letter. The parts of a business letter can be divided into two parts- The
Obligatory/Compulsory/Basic Parts and the Optional Parts. Any formal letter is incomplete
without the obligatory parts. The optional parts are included in a letter depending on the
relevance and contents of the letter.
7) Signature
- Signature comes just below the complimentary close. A letter without signature has no
legal value. So, every letter must have the signature of the sender, full name and designation.
However, in electronically generated letters signature are not required or an electronic or a
digital signature is used.
In business letters three types of signature blocks are used:
I) Simple Signature Block: This block is the most commonly used for routine letters.
a) Sd/-_____________
Mr. Nasroden Basar
NSS PO
Pragati College
This is used when the letter is written in the first person, using the pronoun ‘I’.
b) Pragati College
Sd/-____________
Mr. Nasroden Basar
NSS PO
II)Per-Pro or PP (Per Procurationem) Signature Block: If a person is signing on behalf of the
firm as he/she is holding special power or power of attorney; per pro or pp (per procurationem)
which means on behalf of is used.
Ex-
pp/ per pro Pragati College
Sd/-____________
Mr. Nasroden Basar
NSS PO
III)For (Proxy) Signature Block: This is a temporary arrangement for routine letters. A person, if
signs in the absence of a senior authority on his behalf, then ‘for’ is used before the designation
or the name of the company.
Ex-
For the Principal/ Pragati College
Sd/-____________
Mr. Nasroden Basar
NSS PO
MEMBERS:
ALGURA,RHENALIE
BASAR, NASRODEN
GALERA, NHOVA
REFERENCES:
https://mukeshppatil.blogspot.com/2017/09/parts-of-business-letter.html?m=1