TUTORIAL 3

TASK DESCRIPTION
You are a project manager of a software development company. Your company is engaged in a
software service for Hanoi University, to develop a Library Management System for the
lecturers/staffs and students to use. As a project manager, you are required to create a Scope
Document which has following contents:
a. Scope statement (project descriptions)
b. Deliverables
c. WBS (Work Breakdown Structure)
d. Controlling the scope

TASK GUIDELINES

SCOPE DOCUMENT
Project: Develop Library Management System for Hanoi University
Development Company: Rainy Company
Client: Hanoi University

I. Scope statements
A service agreement was established between Rainy Development Company (as the
service provider) and Hanoi University (as the client) in September 2021.

Both service provider and client aim to develop and deliver a software system, a
Library Management System to be deployed for use as an online library service of
Hanoi University. The system included 3 modules:
1. Sub-system 1: Building a Central Database for the Library. A Central Database
is stored at a single location such as a main frame computer.
2. Sub-system 2: Develop a Search and Reserve service for all university students
and lecturers/staffs. This service enables to search books by title, author,
subject category as well by the publication date so they can check-out and
reserve any books.
3. Sub-system 3: Develop a Book Management sub-system, each book will have a
unique identification number and other details including a rack number which
will help to physically locate the book.
A. Overall objectives
 - O1: a software built to handle the primary housekeeping functions of a library
- O2: manage asset collections as well as relationships with their members
- O3: keep track of the books and their checkouts, as well as members’
subscriptions and profiles
- O4: maintaining the database for entering new books and recording books that
have been borrowed with their respective due dates.

B. Justifications

Library Management Systems, allow higher education institutions to deliver content

and resources to students, faculty, and staff, which can be used in college libraries to
augment classroom teaching. Here are some benefits of library management system in
your institution:

 Simple & Easy to Use

 Increased Library Engagement

 Up-to-date

 Student Involvement

 Record Maintenance

 Get Easy Access

 Free From Errors

 Dynamic Reports

 Progressive

 Stay Innovative

 Completely Customizable
  Cost efficient
 Highly safe
 Improve reporting & monitoring
II. Deliverables
No Deliverables
.
1 Sub-system 1:
Building a central
Database for the
Library
2 Sub-system 2: Develop a
Search and Reserve service
for all university students
and staffs
3 Sub-system 3:
Develop a Book
Management subsystem
III. Work Breakdown Structure
Detail Characteristics Date of Delivery
The system must conform to 3rd Oct 2021
regulations regarding library
management process.
Librarian can view, check the
users’ information .
The system should be able to 3rd Nov 2021
retrieve information like who
took a particular book or
what are the books checked-
out by a specific library
member.
Each book and member card 3rd Dec 2021
will have a unique barcode.
The system will be able to
read barcodes from books
and members’ library cards.
 book book
book
book

book
book

book

IV. Controlling the scope book

Controlling of the scope is made following agreed steps and mechanisms between
Rainy company and Hanoi University:
1. Scope definition: a bundle of scope-related documents that sets out the approved
scope of a project, is to be developed provides the students of the university
library and staff with books information, online viewing of books and many other
facilities

2. Scope review and baseline: includes scope statement, WBS and WBS dictionary

3. Scope change: an official decision made by the project manager and the client to
change a feature, to expand or reduce its functionality