How to Define Access Sequence &

Condition Table in SAP V/05, M/03

Define Access Sequence
To define and maintain access sequences, you need to follow a few simple
steps.

Step 1) Go to SPRO > Materials management > Purchasing> Conditions>

Define price determination process> Define access sequences.

As shown below , you will find a dialog structure of Access

sequences, Accesses and Fields.

1. Choose the Access sequence you want to maintain (PB01 gross price).

2. Double click the Accesses folder in the dialog structure.

Step 2) In the next step you define access methods for the access sequence.
You can see that several access methods are present for one sequence.

35M
351
How to write a TEST CASE Software Testing Tutorial
Next
Stay
Every one of them is exclusive. It means that if a record is found in first access
(Contract item), meaning that if the system finds a condition available from the
Contract item, it will not search further, and that value will be used. If not,
system will follow the other accesses in order to find appropriate entry.

You can also set a requirement for an access method to be used. For example,
there is a requirement 35 assigned to access 10, which uses condition
table 17 - Material Info Record (Plant-Specific).

A requirement for access number 10 is 35 - Plant info record. If there is no plant

info record for the combination of the values in table 17, access 10 will not be
used at all.

Step 3)

1. Select the access you want to modify.

2. Choose the lowest level folder in dialog structure - Fields.
Step 4)

1. You can see we are located on the details screen for access sequence
PB01, access 20 and table 18.
2. The key fields of a condition table used in the condition access are
showed here.

Condition table consists of condition fields which have certain attributes

assigned to them. When the system tries to access a condition record it uses
these attributes.

 Special value source – this field contains a value to be used as default

while accessing (e.g. using a fixed info record category for the access
sequence)
 Init – if this box is checked system will allow initial value for this field
while accessing the condition table. If not system will not process the
condition table lookup.
 Atyp – processing type in access. You can specify if the field is relevant
for condition access if it is part of a free or fixed key type. Default is left
blank (fixed key type).
  Priority – priority of a field (characteristic), it can be set from 01 to 99.
Most of the time this field is left blank.

Define condition tables

Now, when we know what is a condition table, what it is used for, we can see
where a condition table can be defined, and what option we have while creating
it.

As you have seen in the previous topic, we have used table 18 – Material Info
Record in our example.

Let's see where and how it is defined.

Step 1)

1. Execute the transaction code V/05 and on the initial screen enter our

table number - 18.
2. In the section 2, you can see our table definition, table number,
description, and two options that can be selected. First means use of the
validity period (always recommended) and the other is a check for
release status of the record. If checked, only released info records will be
taken into account while searching for the condition.
3. Here is the list of fields you have already seen in the Define access
sequence topic.

You can see how is the table defined for later use in customizing the access
sequence.

V/05 transaction is used for displaying a condition table.

V/04 transaction is used for changing a condition table.

V/03 transaction is used for creating a condition table.

Now you can define a new condition table if it is required, in order to use it
in the access sequence definition. Most of the times new access tables aren't
required since a vast number of predefined tables.

Step 1)

1. Enter t-code M/03 and execute it.

2. Choose your new table number (must be unused, e.g. 818).
3. If you want to copy an existing table into your new table, you can select
the source table here. This is useful if your table is similar to another
existing table, and needs only a simple change to fulfill the requirements.

Step 2) On the next screen, you can do all of the settings for a condition table,
and generate it.

1. Click this button if you want to edit the description.

2. Choose if your table should check validity periods and release statuses.
3. List of current fields. You can select any field you want to remove (by
single clicking it) and choose the remove icon (List icon with a red minus
sign).
4. You can add fields from field catalog by double clicking them.
5. You need to generate the table in order for it to be used by pricing
functions.
You can also use right click to delete or add a field to your table, as well as to
navigate the Field catalog on the right side of the screen. Not all of the fields
can be shown in a single page of field catalog.

After successful creation, you will be prompted to create a change request and
afterwards, you will be presented a log screen like you can see on the following
screen.

You have successfully generated a condition table let's see if we can see it in
the access sequence maintenance screens.

It's there, so now we can create an access using this table. We will not cover
this in detail as it is extremely straight forward process.
On the accesses node of our access sequence, choose New entries button.
You can create access like in the below screen for Testing purposes.

Fields should also be assigned to our access PB01 – 96 in order for it to work
properly