AR05 Application Portfolio Management

Application Portfolio
Management
13 -15 March 2012

IBM Forum Amsterdam
1 © 2012 IBM Corporation

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Agenda
Where is the pain?

What is Application Portfolio Management (APM)?
Overview of the Rational solution for APM
Solution Scenarios
Summary
4 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Agenda
Where is the pain?

Solution Scenarios
Summary

IBM Institute for Business Value
CIO mandates come with distinct characteristics that line up with the
organization’s goals and strategy
Expand Mandate Leverage Mandate

Streamline operations and
Refine business processes
increase organizational
and enhance collaboration
effectiveness
Transform Mandate Pioneer Mandate

Change the industry value Radically innovate
chain through improved products, markets,
relationships business models
6 © 2012 IBM Corporation 6

IBM Institute for Business Value
Leverage mandate: CIOs continually review their legacy

environment, including hardware and their application portfolio
How CIOs plan to control / reduce legacy cost
(allocation of 100 points across 7 activities)
Rationalize application portfolio 23%
Gradually alter hardware (5 to 10 years) 18%
Radically and totally renew IT environment 15%
Use outsource partner 13%
Utilize cloud services 12%
Use SOA to modernize / replace legacy 8%
Wrap / isolate legacy environment 7%
“Remove Legacy - it is taking more and more time to support, tying up

resources needed to support new clients on new technologies.”
Travel & Transportation CIO, United States
Source: 2011 CIO Study, Q16: “How do you plan to control and/or reduce the costs of your Legacy environment in the next 3 to 5 years?” (n=2,417); percentages represent average
percentage; figures may not total to 100% as “Other” priorities have not been included

Problem: Insufficient strategic spend and lacking business agility
Cost – 80/20 budget trap

– Maintenance and operations consumes a
significant % of a declining IT budget, limiting
funds available for new initiatives
Business agility
– Brittle and tightly coupled architectures,
unwarranted complexity, and technology
proliferation
Strategic planning
– Inability to actively plan strategic initiatives;
Cloud, Mobile, Compliance, M&A, and
Divestitures
Risk / supportability
– Skills erosion, baby boomer retirements, and
aging technology
“A large UK bank initiated its APM effort to take a 90:10 ratio for run-the-bank / grow-the-bank down
to a more reasonable 40:60 ratio. Dell shifted its maintenance-to-innovation ratio from 80:20 to 50:50.”
– The Application Portfolio Management Landscape — Combine Process And Tools To Tame The Beast
Phil Murphy, Forrester Research, Inc. April 15, 2011

What leads to…. application overload?
Multiple situations/scenarios..
M&A activity
Highly distributed operating model
– Many functional or geographic silos
– Federated IT structure
Impact analysis/where-used not available
– From a top-down or bottoms-up perspective
Attrition
•?
– Loss of key personnel resulting in low understanding of
existing assets
Not a strategic focus in the past
– Emphasis placed on growing and establishing business
systems
– Cost of maintenance has not been understood

Agenda
Where is the pain?

Solution Scenarios
Summary

A Definition of Application Portfolio Management
Application portfolio management (APM) provides information and

analytics that enables objective and transparent decisions around
investing, consolidating, modernizing, or replacing applications.
Benefits:
• Reduce costs and optimize value
• Increase speed-to-deployment and speed-to-market
• Reduce risk associated with technology or resources
• Align the application portfolio with business strategies
• Implement shared services
11
Smarter Application Portfolio Management
Today’s Application Portfolio? Tomorrow’s Application Portfolio?
What do I have? Where can I save?

What does it cost? Where should I invest?
What are the risks? How do I reduce risks?
12 © 2012 IBM Corporation12

IBM’s Smarter Approach
Capture, organize and analyze information about the application portfolio, drive business-based decisions:
1. Identify redundant, obsolete, unused or underutilized applications and
software assets
2. Identify high-risk, high-cost applications and software assets
3. Identify opportunities for consolidation, development and investment,
based on business needs
4. Create target application portfolio answering:
1. What will be retired
2. What will be sustained
3. What will be consolidated
4. What should be purchased
5. What should be developed
6. What should be enhanced
7. What should be replaced
8. What should be re-hosted
5. Create detailed roadmap for change
6. Create reports to monitor progress
Source: What Comes Next After Application Assessment,

Forrester Research, Inc., January 26, 2011
Invest Reduce
Modernize Replace and retire

Smarter APM: Leverage EA and PPM Capabilities
Where should we
What do we
invest?
have?
How/when will
Where are we
we get there?
going?

Agenda
Pain Points that Organizations are encountering with their IT portfolio

Solution Scenarios
Summary

Accelerator for Smarter APM
Roles
Business Application Enterprise
Analyst Architect LOB/PMO
Architect
Assets
The Analysis and Planning Process QuickStart
Products Strategic Intent &
Services to fast-track the
process and train the
Application team
Rational Landscape
Focal Point
Best Practices
Suggested steps and
Demand actions, documented by
Business & role and capability to
Executive Management
Rational Technology perform the accelerator.
System Dashboards
Prioritization
Architect Asset
Management Report Templates
Project Impact and Reports that aid the
Execution Project Gap Analysis analysis, planning and
Planning monitoring of the project.
Configurations
Transition Plan Metamodels and
Capabilities workspaces tuned to
support APM tasks.
16
Solution Overview – Primary Components
Rational Focal Point™ Architectural context Rational System Architect

Analysis, decisions, execution Impact analysis, architectural
roadmaps roadmaps, future visioning
Execution Execution
Status roadmap
Business Product Collaborative

Planning & & Project Lifecycle Compliance
Alignment Management Management & Security
Engineering
Your & Software
existing capabilities Tools 3rd-Party
Future Jazz
IBM Capabilities
Capabilities
Best Practice Processes
Administration:
Collaboration Users, projects,
process
Presentation: Storage
Mashups
Discovery Query
Rational Application Lifecycle

Management (RTC)
Project execution in collaborative team environment
APM decisions and plans are executed and tracked in Rational Team Concert

Component Overview – Rational Focal Point
Focus decisions on what matters most in driving

business results
Capture inputs consistently and with increased
objectivity
Perform trade-off analyses to make informed
investment decisions
Rational Focal Point
Identify and sequence activities and deliverables
by objective measures of value
Quickly align and adjust roadmaps to changing
market needs and business value
Monitor progress and impact with dashboards and
analytics
Repeatable, role-based workflows and views
Integrations into enterprise vision and execution
environments
Fully web-based architecture
Make collaborative, objective decisions that deliver business value

Component Overview – Rational System Architect
Capture your enterprise, including strategy, processes,

organization, applications, technologies
Understand current state and relationships between
elements, leveraging diagrams, heat maps, and other
visualizations
Assess gaps and analyze impact of changes across
the enterprise Rational System Architect
Visualize architectural roadmaps and options for future
state
Make enterprise architecture actionable through
integration with delivery management, application
lifecycle environments, and enterprise modernization
environments
Support for multiple frameworks and modeling
standards
Windows and web-based clients
Enterprise blueprinting for better business outcomes

Component Overview – Rational Team Concert
Collaborative software planning and development

environment aspect of the Rational Application
Lifecycle Management solution
Promote collaboration across disciplines and
distributed teams to increase effectiveness and
improve quality
Integrate iteration planning, work item tracking,
source control, continuous builds
Establish traceability across artifacts
Customize, enact, and automate processes to
increase efficiency and reduce manual errors
Your
Business
Planning &
Alignment
Product
& Project
Management
Collaborative
Lifecycle
Management
Compliance
& Security
Engineering
& Software
Gain transparency on project health with cross-
product reporting and lifecycle queries
Future Jazz
IBM Capabilities
Capabilities
Jazz-based platform supporting integrations

Administration:
Collaboration
Presentation:
Mashups
Discovery Query
Storage
Users, projects,
process
across the lifecycle within and outside Rational
Management (RTC)
A lean collaborative lifecycle management solution

Solution Overview – Entry Points
FP + SA Entry Point
FP Only Entry Point (NEW)
Rational Focal Point Rational System Architect

Architectural context
roadmaps. roadmaps, future visioning
Execution Execution
Status roadmap
Business Product Collaborative

Planning & & Project Lifecycle Compliance
Engineering
Your & Software
Future Jazz
IBM Capabilities
Capabilities
Administration:
Collaboration Users, projects,
process
Presentation: Storage
Mashups
Discovery Query

Management (RTC, RRC)
Incremental adoption path for clients without EA practices

Usage scenarios across multiple adoption paths
Portfolio-lead APM Enterprise Architecture-lead APM
Focus areas: Focus areas:

– APM as a governance process supported – Understanding the enterprise context
by analytics of applications
– Collaborative decision making – Evaluating architectural alternatives
– Establishing project roadmaps – Establishing architectural roadmaps
Solution: Solution:
– Rational Focal Point: Analyze application – Rational System Architect: Understand the
portfolio, identify candidate decisions, prioritize enterprise architecture, define solution alternatives,
options, and propose and plan projects and produce architectural roadmaps
– Rational System Architect: Optionally use – Rational Focal Point: Prioritize solution
to investigate candidate decisions identified alternatives identified in System Architect and
in Rational Focal Point propose and plan projects
When appropriate: When appropriate:

– Currently using spreadsheets or initiative driven – Mature enterprise architecture practice in place
without mandating the rigor of a mature enterprise or is being established
architecture practice
These two starting points often evolve to a model

benefiting from both perspectives
Extended Solution Overview
Tivoli Code
Tivoli Rational Code
products Rational analysis
products Asset analysis
(TADDM, Asset tools
(TADDM, Analyzer tools
CCMDB…) Analyzer
CCMDB…)
Application inventory
Operational quality Code quality indicators
Rational Focal Point Rational System Architect

Architectural context
roadmaps. roadmaps, future visioning
Execution Execution
Status roadmap
Business
Planning &
Product
& Project
Collaborative
Lifecycle Compliance
Rational Insight
Your
existing capabilities
Engineering
& Software
Tools
Enterprise reporting and dashboards
3rd-Party
Future Jazz
IBM Capabilities
Capabilities
Rational Publishing Engine

Collaboration
Presentation:
Mashups
Storage
Administration:
Users, projects,
process
Published reports Solution Support
Quick Start
Discovery Query
Rational Application Lifecycle Best Practices

Management (RTC, RRC, RQM) Report Templates
Configurations
End-to-end support for application portfolio management

Agenda

Solution Scenarios
Summary

Logical workflow

25
Analyse the portfolio and identify rationalisation opportunities
Activity Activity Activity Activity Activity Activity

Identify information Identify applications Assess and review Create proposed Rank and prioritize Create Projects for
sources – including in scope that are compiled target solution opportunities implementation
Enterprise opportunities for application architectures that
Perform value versus Create Roadmaps
Architecture consideration. information (scoring address key
risk, cost, and time for planning
sources and ranking) business
Run reports assessment
objectives Output
Gather application Categorise
Perform Select opportunities
and business applications using Perform Ongoing governance
Analyses and propose as
information value matrix architectural Impact and management of
projects.
View & Dependency application portfolio
Populate inventory Suggest a selection
Dashboards Analysis. Output rationalization
repository of application
Define assessment rationalization Determine, review Executive Report
Validate data with
criteria opportunities and assess gaps summary and details
client
and migrations;
Define application Prioritised,
propose solutions
scoring and ranking sequenced set of
architectures.
principles recommendations;
applications will be
Retired
Retained
Replaced
Renovated
Restructured
Reprioritized

26
Example Application Portfolio Rationalization Workflow
Portfolio Analyze impacts

Analyst Scope initial and recommend
iteration rationalization
initiatives
Enterprise
Architect Collect
application
inventory
Provide Provide detailed

application application
Application information information
Business Owner /
Architect
Select applications Review and Monitor

Set objectives for further approve progress &
and priorities health
Steering investigation recommendations
Committee
Execute
transformation
projects
Project Mgmt
Office

1: Catalog the inventory
In Focal Point:
Use web-based forms to
Portfolio Analyze impacts add applications to
Analyst Scope initial and recommend repository
iteration rationalization Import spreadsheet of
initiatives
application data into Focal
Point repository
Enterprise
Architect Or
Collect
application In System Architect:
inventory Use SA/ XT web interface
to contribute to application
Provide Provide detailed architecture
application application Import application data
from spreadsheet into SA
Business Owner /
Architect repository

Committee
Execute
transformation
projects
Project Mgmt
Office

Catalog Inventory
Catalogue and build inventory of content
In Focal Point:
– Adjust metamodel of FP repository to match

properties captured for Apps in Organization
– Use web-based forms to add applications to
repository
– Import spreadsheets of application data into
Focal Point repository
In System Architect:
– Adjust metamodel of EA repository to match

properties captured for Apps in Organization
– Use SA/XT web interface to add applications
to repository
– Import spreadsheets of application data into
EA repository; source from:
• Common file formats (text, Excel, CSV, XML,
Visio)
• Tivoli Directory Integrator (OS, Databases,
Networks)
• SAP/ERP (Database meta-data; Applications)
• Survey into FP

2: Plan the scope and discover aspects of App Portfolio
In Focal Point:
Explore views to
understand different
Portfolio Analyze impacts aspects of app portfolio;
Analyst and recommend
Scope initial
rationalization identify candidates for
iteration rationalization; Use
initiatives
workflow in FP to initiate
Enterprise app assessment
Architect Collect or in SA:
application Use SA/XT reports to
inventory
identify business areas &
Provide Provide detailed apps with potential for
application application rationalization
Application information information Update System
Business Owner / Architecture diagram with
Architect identified apps & send to
FP for further assessment

Committee
Execute
transformation
projects
Project Mgmt
Office

Planning and Discovery
Identify business and application areas where
reasonable returns on investment are likely to
be made within the timescales available
•Application Summary Counts – measure landscape complexity •Application Landscape Maintenance Costs

Planning and Discovery
Complete data surrounding applications in FocalPoint:
– Scores for Business Alignment, IT alignment, criticality, etc
– Complete financial aspects

3: Assess applications
In Focal Point:
Leverage capabilities to
set values and view
Portfolio Analyze impacts
and recommend scorecards.
Analyst Scope initial
rationalization Use filters to hide & reveal
iteration
initiatives pertinent data for ease of
use (and security).
Enterprise Use spreadsheet
Architect Collect capabilities to capture
application
inventory detailed financial data
over time.
Provide Provide detailed Visualize the application
application application data in different ways to
Application information information better understand trade-
Business Owner / offs and establish optimal
Architect
scenarios

and priorities investigation health
Steering recommendations
Committee
Execute
transformation
projects
Project Mgmt
Office

Application Assessment
Detailed Assessment Applications in Focal Point
– Assess degree of alignment of applications with criteria
– Identify candidates worthy of further investigation and Rationalization (i.e. further narrow scope)

34
Application Assessment
Using the assessment criteria to rank the portfolio
NOT STRATEGIC STRATEGIC

High
SILVER GOLD
High Business Critical High Business Critical
High Business Alignment High Business Alignment BUSINESS
Low Business Risks & Issues Low Business Risks & Issues
CRITICAL
BUSINESS SCORE
Low IT Alignment or High IT Alignment

High IT Risks & Issues Low IT Risks & Issues
BLUE BRONZE
Low Business Critical or Low Business Critical or
Low Business Alignment or Low Business Alignment or
High Business Risks & Issues High Business Risks & Issues NOT
BUSINESS
Low IT Alignment or High IT Alignment
High IT Risks & Issues Low IT Risks & Issues
CRITICAL
Low High
IT SCORE
• REPRIORITIZE
• RETIRE
• REPLACE
• RESTRUCTURE
• RELOCATE
35
4: Analyze impacts of application change
In Focal Point:
Portfolio Analyze impacts • Use scorecards to view
Analyst Scope initial and recommend additional application scores;
iteration rationalization Leverage visualizations to
initiatives
compare apps; recommend
app dispositions; create
Enterprise
Architect Collect rationalization proposals
application or in SA:
inventory • Explore business models;
Investigate impact of
Provide Provide
detailed application change (Explorer
application diagrams); Compare current
application
Application information
information & future project
Business Owner /
Architect architectures; Propose
rationalization projects

Committee
Execute
transformation
projects
Project Mgmt
Office

Business Impact Assessment
Investigate Rationalization Opportunities in System Architect
– Technologies required
– Databases
– Operating systems
– Processes subject to change
– Organisational changes
• Access & training
● Consider impact of change on wider
ecosystem

In Focal Point:
5: Select projects for portfolio transformation Capture high-level
business case, with
financial details, & other
criteria.
Portfolio Analyze impacts Use investment analysis
Analyst Scope initial and recommend
iteration rationalization capabilities to understand
initiatives risk & probability of return
Use pair-wise comparison
Enterprise
Architect Collect to compare & rank
application projects
inventory
Use visualizations to
Provide Provide detailed assess, compare, & make
application application trade-offs to select
projects.
Business Owner /
Architect Use project roadmap
(Gantt chart); view impact
to constraints such as
Set objectives
Select applications budget
Review and Monitor
for further approve progress &
Committee
Execute
transformation
projects
Project Mgmt
Office

Portfolio Transformation
Propose an architecture that represents a possible solution for the application or set of applications
– Propose decommission dates and visualize using compare capabilities
– Propose existing applications that can replace capability of retiring applications.
Generate one or more “Opportunities” in FP based on the defined solutions
Allow for “alternate groups” that can be compared to each other
Opportunity Option 1 Opportunity Option 2

Supplement Opportunity Details
Provide additional details on Opportunities to support assessment

– Business case and financials
– Scores related to risk and value

40
Assess Opportunity Merits in FP
Determine which are the best opportunities to pursue – based on business case, risk, value
Compare and select between alternatives
Compare new and those already in the queue

Consider Opportunity Roadmap
● Understand impact against finances and other criteria

● Decide which Opportunities will proceed to the next stage

6: Execute projects
In RTC:
Analyze impacts Generate projects &
Portfolio
Analyst Scope initial and recommend work items in Rational
rationalization
iteration
initiatives Team Concert (RTC)
based on approved
Enterprise projects & business
Architect Collect needs in Focal Point
application
inventory Briefly explore high-level
project planning in RTC
Provide Provide detailed Extract data on
Application information information execution status from
Business Owner / work items in RTC back
Architect
to projects and business
needs in Focal Point
and priorities investigation recommendations health
Steering
Committee
Execute
transformation
projects
Project Mgmt
Office

7: Manage the annual investment process
Portfolio
Analyst Reconcile investment
changes at the
portfolio level
Assess applications
and propose
Application investment changes
Business Owner /
Architect
Set the investment Set investment Approve investment Monitor

model targets decisions for portfolio progress &
Steering health
Committee

8: Manage and monitor portfolios
Analyze impacts 1. Steering Committee

Portfolio
Analyst Scope initial and recommend reviews dashboards to
iteration rationalization monitor:
initiatives
1) Progress of APM
Enterprise initiatives
Architect Collect 2) Progress of
application
inventory transformation
projects
Provide Provide detailed 3) Overall portfolio
Application information information performance and
Business Owner / health
Architect

and priorities investigation recommendations health
Steering
Committee
Execute
transformation
projects
Project Mgmt
Office

Portfolio Management & Monitoring
PMO creates Projects to implement opportunities

Monitoring Progress
Dashboards, with financial trending

Agenda

Solution Scenarios
Summary

Benefits Summary
● Understand application landscape opportunities and

risks
● Identify application gaps and needs
● Reduce costs and unnecessary investments
● Implement managed process for controlling portfolios
● Eliminate redundancy/duplication

Closing thoughts
Consider whether or not your organization has reached the tipping point in their application
portfolio
Determine if you are ready now for a deeper-dive into APM
Talk to us:
– victoria.bunyard@nl.ibm.com

Participate in the System z Expert and Superhero contest!
Fill in your answer to the question below on the scorecard and deposit
your card in the box!
Where should you start from when doing Application

Portfolio Management?
a. Top-down.
b. Enterprise Architecture.
c. What you know.
d. Portfolio Analysis.

More information on zEnterprise
IBM zEnterprise / System z Redbooks Portal: http://www.redbooks.ibm.com/portals/systemz

IBM zEnterprise Announcement Landing Page: ibm.com/systems/zenterprise196
IBM zEnterprise HW Landing Page: ibm.com/systems/zenterprise196
IBM zEnterprise Events Landing Page: ibm.com/systems/breakthrough
IBM Software: ibm.com/software/os/systemz/announcements
IBM System Storage: ibm.com/systems/storage/product/z.html
IBM Global Financing: ibm.com/financing/us/lifecycle/acquire/zenterprise/
Global Technology Services:
http://www.ibm.com/services/us/index.wss/offerfamily/gts/a1027714

Bedankt!

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Application Portfolio

13 -15 March 2012

1 © 2012 IBM Corporation

2 © 2012 IBM Corporation

3 © 2012 IBM Corporation

Where is the pain?

4 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Where is the pain?

5 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Expand Mandate Leverage Mandate

Transform Mandate Pioneer Mandate

6 © 2012 IBM Corporation 6

Leverage mandate: CIOs continually review their legacy

Rationalize application portfolio 23%

Gradually alter hardware (5 to 10 years) 18%

Radically and totally renew IT environment 15%

Use outsource partner 13%

Utilize cloud services 12%

Use SOA to modernize / replace legacy 8%

Wrap / isolate legacy environment 7%

“Remove Legacy - it is taking more and more time to support, tying up

7 © 2012 IBM Corporation 7

Cost – 80/20 budget trap

8 © 2012 IBM Corporation 8

9 © 2012 IBM Corporation 9

Where is the pain?

10 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Application portfolio management (APM) provides information and

Today’s Application Portfolio? Tomorrow’s Application Portfolio?

What do I have? Where can I save?

12 © 2012 IBM Corporation12

Source: What Comes Next After Application Assessment,

13 © 2012 IBM Corporation13

14 © 2012 IBM Corporation14

Pain Points that Organizations are encountering with their IT portfolio

15 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Rational Focal Point™ Architectural context Rational System Architect

Business Product Collaborative

Rational Application Lifecycle

17 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Focus decisions on what matters most in driving

Make collaborative, objective decisions that deliver business value

18 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Capture your enterprise, including strategy, processes,

Enterprise blueprinting for better business outcomes

19 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Collaborative software planning and development

Jazz-based platform supporting integrations

A lean collaborative lifecycle management solution

20 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Rational Focal Point Rational System Architect

Business Product Collaborative

Rational Application Lifecycle

Incremental adoption path for clients without EA practices

21 © 2012 IBM Corporation

Focus areas: Focus areas:

When appropriate: When appropriate:

These two starting points often evolve to a model

Rational Focal Point Rational System Architect

Rational Publishing Engine

Rational Application Lifecycle Best Practices

End-to-end support for application portfolio management

23 An integrated solution for Application Portfolio Management © 2012 IBM Corporation

Pain Points that Organizations are encountering with their IT portfolio