GOVERNMENT OF ANDHRA PRADESH ABSTRACT MUNICIPAL, ADMINISERATION AND URBAN DEVELOPMENT (Al) DEPARTMENT. GO.Ms No, 813, ate 25-09-2009, *< eal the falling 1) Agreeniet between Goverament of Atala Pradesh and M's TIndia Put Lad ted. 17062002 2) G. 0. Ms. No, 2 Information Teclwmology and Commenication Dept. + dst 151.2602 3) Projact Manager _¢ procurement, Dept, of LTC Letter No. 432/-proc (view meetings) 215.2003 4) From E.N.C, PH) Hytderabad lees No, 16603 Computende-procuremen/2003 ‘ted 23.08:2003, ni ORDER. Government from sme to tne have en ining Several fom in tendering process for Public Works witha view to bring in simplifeaion ofthe procedure, greser ansparency ani ball compettion in procuresest methods. | 2. Acpurt of ite‘ governance’ isitative, goverment identified ‘etpmeirement at one of the hey thrst areas and has taket up erocirement project as one of he core IT fntiaives. ‘Accordingly, Goverment ented into an Agreemst with M/s. C1. Tia Private Limited to ‘develop, operate and mainhin ‘e™-marketplace a6. plo preyct niall covering te following department 1, Anda Padeh Testo Seviess 2. Aachra Pax Sse oe Tropa Corortion 3. nha fresh tt nol Nodal Romng ad lasinesue Development Conaion 1 4. CommisiosateofTendes. 3. Government i Tafirmaion Tecluology & Communication Deparinent vide 0.0.2" ‘ad sbpre have ineaed orders sutbrisng the above & department o ake wp’ pceurement lvoush elecronic proces, sting that, notwithstanding any existing provisions of AP. PWD Code as wel as other orders and executive insructons is force ‘e’procuerientproceses shall ‘be valid or procitentent of goeds and serves and fe crkustment f egnaes for eaginecting, Trand other projet 4, Tela leo ordre thatthe parspating departments shall fue récetary arent changes in the existing procedure, a8 deemed necessary, for switchng over ftom the Senvestionahistingproctrement process equal 'e powemsnt OES 5. The Engineevin Chief (PH) in his leter fourth read above, has inloned thatthe Goverment while reviewing eprocwemat project on 15.52008 hus instructed that the Public eal (Engineering) Deparment tebe inciade in eprocarenimay progrummieon par wih R&B and IGCAD Derartmenis and tose up guidlines / procedures. He bas ported that a demo on ‘e-procurenent vas organize’ o8 208-2003 inthe office ofthe Hegineer ~in~ Chief(PH) ard i ‘ws decied 1 call lenders through e-procurement for the wooks cosy Ro.102.00 Laks and = PTO.6. White enclosing drat guidelines / procedure to be followed in the mtr, the Engineer To-Chiet (PHpus requested the Goverment o ise necesary ones for taking up Oe Procurement fr Be works cosing Ks50.00 Lakis aud above in Public Heth Engineering Deparnent. 1. Goverement afer careful consideration ofthe guidelines / procedures to be followed it Joducing e procurement as finalized by the Engineerin-Chie (PH) hereby issue the following orders: 1. ‘Ths eprocurement shall be adopted ln Pulie Health Engineering Department i _Capect ofthe works coming under the purview ofthe Chef Enghcer (PH) / Engines cehet (OH) / Conmissionerac of Tenders costing Rs. 100, Las and above and taken tip withthe State Govemment funds (including HUDCO / Misucipal Contrbutors) ‘oping the guidelines prosedates as located ia dhe Amensrecncona.\ 2. All the exitag cocal aul, G. 03, executive instvctons applicable to the procesing ofconventoral tenders ae all applicable w the bidsto be procared ou Eiprocurement, cept to theentnt modified / revised in the guideline enclose, 3. In respect of works which sre included in eprosurement, tenders will not be ‘cive int conventional mediod. 8, Theaboveordes sll comeinto fore wth mined effect. 9, This onlerisisusd withthe concunencs of France ( ExpEAMSGF) Depatment vide their U.0.No 699 1/49S/A2iExpr, MB F/2003 dated 77-08-2003 (BY ORDER AND IN THENAME OF THE GOVERNOR OF ANDHRA PRADESH) ‘ AX. GOYAL PRINCIPAL SECRETARY TO GOVERNMENT. we ‘The Enginer-n-chie (PH, Andhra Prades Hyderabad, ‘The Chief Unginoe (FH), Office of te Bngineerin-Chief dra Prades, Hyderabad, ‘The ieance (2xpr-M& ¥) Deparment. ‘TheP.S, Pil Secy (ARG) TheP.S.toM (MA) The PS. to Secretary o CM. SPC. 1 FORWARDED: BY ORDER // Cie sae ScTION OFFICER Z—ANNEXURE=1 G.0.Ms. No 4IS.MAA, & UD, (AL) Departmne, dated 05-09-2003, Guidlines) Procedure to be flowed in introduction fe ~ procurement in PED Departments inrespect of works coming under the purview of Engineer-in-Chief/ «© ‘Teader Commitee. 1.0 Notice inviting Tender (NIT) / Tender deeuments: “The Notice davting Tenders (NIT) decuments eee shall be fn the Standard formats fs applicable to conventional Tenders and wil be finalized / approved by the “officers competeat as inthe ease of conventional Tenders. 240 Publication of NT: ‘The Officers competent (o publish NIT incase of eonventina! Tenders wil host the NET in the market plice @ ‘Wonvaprycurementgor.in”. Simulianousty, a ‘notiieation shout slo He publlaied fn the newspapers, aad “Tenderla Samachars Paieika” ar per eieting ruts, isthe fellowiag format t alflec eganomy’- ‘Government of Andhra Pradesh ‘Municipal Administration & Urban Development (A1) Department * procaremest Note 1, Name ofthe work. lated Cost RS Puriher dette can be seen @ ‘procurement market place @ Swaw.epreeurement gor. 7 30 Time alowed for Tendering: ci ime allowed frou te date of hosing oF NIT ate? marketplace Co the laste of receipt of tenders ate? market place f days, an conventional Tenders. 40 Resistration of Contractors with ‘¢ markt place ‘The te’ procerement market place provides an online self service registration faclity 40 such of the suppliers, who are already registered with respective participating departments for supply of specified goods and serviec. As an ion, baste reghraton by Suppliers, tha allows dem €© ed om the “procurement Iarket place withost levy of any rersttion or subscription fee up to a certain date or such Inter date 2s may be decidedly the Steering Commitee. However the ‘© procurement market place may levy ciaryes for such value adda Services 35 nay be decided by the Stecring Committe one" procurement. pro.so 6a ™ ‘Paymentof cost of Tender documents; “tue collection of cost of Tender documents Is cspensedes there Is ao physleal supply of tender documents and alzo t have absolute anonymity of the bidders pertkipating In ‘e” provarement.. The bidders can view? dovnload the tender Aocurens, ome the fe marketplace. “The bidders who are desirous of parielpating in“ procurctnet shall submit ther “Teshateal bids. pre bids st. in the standard formats prescribed i the Tender dlccumenis, loplayed at's" marketplace. The bidders should aplead the scanned ‘copie of al the felevant certiieates, documents ete, in the ‘e” market place in Supper of their Techn ids “The bier sal sig om ae safes ‘dectments, certitestes, uploaded by bn owning rspenabiiy for ehelPeoyrecinss authentilty. ‘After uploading the Technical | Price bid, the attested copies of the upleadea ‘Statements, certifieates,docummens, (except the primi / offer) areto be submitted iy the bidder te the concerned Superitending Engineer, so aso reach before the date uf opening ofthe price bid. Faure fo furnish ary ofthe uploaded documents, tcvtiizates, before the price Did opening date will entail rejection ofthe bid and forfeiure of EMD, Similarly, if any of te ceruflestes, document. furnished by {he Dede found co be false /abricated / bogus the bidder will be back listed and the EMD forfeit. Payment of EMD (Baraest Mens n “Ths EMD povable along with anpliation for issue of bi documents s-1% of the Caifmated contract valee and tre balaace of EMD payable atthe time of concluding Spreement 1 14% of contract value. The DOUG shal De from a Navonalzed Bank. Vald fora pesiod of 6moathn. Fhotcoples of DD/ VG i tobe seapned and ‘loaded along withthe Rid, and the crighal DD / BG shall Le seat tothe concerned ‘Superintending Engineer soa to reach before the date of opening ofthe Price bid. Failure t fernish the original DD / BG before price bid opening date will entail rejection of bid and Blackistieg. - ‘Techical bids Prive bids openings “The Technleat bids will be opened onlineby th concerned Stferintending Engineer st he time and date ay epedied in the tender documents. Ail the Statements ‘documents, ertifieates, DD / BG ete uploaded by the Teaders willbe veriled and downloaded for techalcel evalvation Ths elarifcations, particulars, If any, required from the bidders Wil be obvlned elduer une cr Is the convention al hy aldvessing the bidders. Th tecbnleal bids will be evaluated against the Specified parameters / criteria same 3 In the ease of conventional tenders and techoicaly qualified bidders will be identified, ‘The reslt of Teclnical bid valuation wil be displayed en the 'e” narket place, which cam be seen by all the bidders who pardcjpated inthe Tenders Similarly, at the specified date and time, the price bids of all the technically {allied bidders wil be pesed onineby the concerned Supermteaaing tngineer fae esule il be displayed wn the ©? marketplace which ean be seen by all the bidders who participated inthe Tends Gl the technical bids are opeacd, the identity ofthe bidders who partcpstet ia the Tenders are 0 be kept confidential. ‘Similarly, til the price bids are opened, he bid ~offersarc tobe kept confidential Contd on P.3.90. 100 0 Bee Peoccssine af Tenders: “rhe Superiatending Engineer will evaluate the process the tenders and subi fo the Engiacer-ln-Chief (PH) as done lathe ease of the Conventional tenders, The Engncerin-Chief (PH) after bis evaluation wil fitallze tenders up io Rs. 200.00 Lakhs and submit the Tender Committee In easy the alve of tenders is more tint Ro, 200,00 Labs. The Tender Committe wil examine the blds and decides the seecesfal bidder and commusicaes its decision tothe Enginecr-in-Chief (PH). ‘The Engincer-in-ChiefPH) ta tarn commanicate the éeciion of the Tender Commitce tothe Superintending Engineer. All (us process will be online. ‘Charses navableto M/sCLndia vt. tad:* “The service sharges payable to M/s CUndia Pvt.Ltd, a aid wi the No-36, Dt-73.2603 af 1& CAD (PW~COD ) Department. Ms. 4) Tender—hosting charges Rs. 4,500.00 Per Tender b)Transaeton fee 6.24% of the Agreement Valu ofthe werk. “The tender-hostng charges are payable by the concerned Exceutive Engineer on hhesting ofa Tender Notie. The Execttive Engineer shal arange payment within a period of 30 days from the recept ofthe bill from Mis Cl India Limited, In respect Dttenders cancelled at any stage and record again cay tender esting charges are payable, ‘The tamiaetion fee ls payable by the successful bidder through a DD drawn in favour of Mis CI India Private Limited, Hyderabad at the time of ‘conclusion of the agreemient. ‘The sald DD shall te sent to M/s. CE India Limited by the Superintending Engineer who is entering into agreement with the sucessful bidder: Suitable provision shosld be minde in the estimate of the concermed work 10 met the above expeases by the bidder, t List of CRCLES (SEs effces) ideatfed for latreduction of 'e* procurement in the pilot sage in PHS ME Departments. 1 1) Superiatending Engineer (PM), Vizag Circle. 2) Superiatending Ragineer (PH) Rajahmandry Circe, 3) Superintending Baglneer (FM) Guntur Cite, ‘4 Superiatendiog Eagircer (PH) Nellore Circe. Circle £5) Superiatendig Ragineer (PH) As {6 )Superiatending Engineer (PH), Warangal Cire. ‘T Superintending Engineer (PH), West Circle, AK. GOYAL PERINCIPAL SECRETARY TO GOVERNMENT.