SUMMER INTERNSHIP PROJECT REPORT

On

“HR Trainee”
“Aashman Foundation”

Submitted in the partial fulfillment of the requirement for the

award of 
POST GRADUATE DIPLOMA IN MANAGEMENT
Patel Institute of Science and Management, Bangalore
ACADEMIC SESSION
(2020 – 2022)

Under the Guidance of: Submitted By:

Vidushi Poddar Naveen Narayanan
Group Supervisor PGDM – 3 Trimester 
rd   

Aashman Foundation Roll No- 20PISM03019

Hyderabad
Date:

                                                                                                       Date:

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Naveen Narayanan a student of Post Graduate Diploma in Management
from Patel Institute of Science and Management (Batch 2020-2022), Roll No:20PISM03019 
has undergone his/her Internship on the topic HR Trainee under my guidance and supervision
from  28/04/2021 to  29/07/2021.
Signature of Internship Guide 

Vidushi Poddar
Group Supervisor
Aashman Foundation
Hyderabad
                                           Date:

CERTIFICATE

This is to certify that Mr./Ms. Naveen Narayanan, Roll No: 20PISM03019 is a student of  Patel
Institute of Science and Management has done his/her Internship titled “HR Trainee” at Aashman
Foundation from 28/04/2021 to 28/07/2021

The work embodied in the report is original and is of the standard expected of a Post Graduate
Diploma in Management (PGDM) student and has not been submitted in part or full, to this or any
other Institution, for the award of any Degree or Diploma. He/she has completed all requirements for
the Internship and the reported work is fit for evaluation.

Signature of Head of Institution:

Dr. Atul Sharma

 Director

Declaration

I, Naveen Narayanan, hereby declare that the Internship work title “HR Trainee” completed
& submitted in partial fulfillment of the award of the degree of “Post-graduate Diploma in
Management” by Patel Institute of Science and Management, and the work was carried out
with the help and under the guidance of  “Vidushi Poddar”  and staff of the “Aashman
Foundation”.

I further declare this Internship report has not formed the basis for the award of any other
Degree/Diploma from any other University/Institution.
Date    
                                           
                                           
                                           
          Name: Naveen
Narayanan                        
Roll No: 20PISM03019
PGDM(2020-22)

Declaration

I, Naveen Narayanan, hereby declare that the Internship work title “HR Trainee” completed
& submitted in partial fulfillment of the award of the degree of “Post-graduate Diploma in
Management” by Patel Institute of Science and Management, and the work was carried out
with the help and under the guidance of  “Vidushi Poddar”  and staff of the “Aasmaan
Foundation”.

I further declare this Internship report has not formed the basis for the award of any other
Degree/Diploma from any other University/Institution.

Date 
Name: Naveen Narayanan
Roll No: 20PISM03019
PGDM(2020-22)
 Acknowledgment
The internship opportunity I had with “Aasmaan Foundation” was a great chance for learning
and professional development. Therefore, I consider myself a very lucky individual as I was
provided with an opportunity to be a part of it. I am also grateful for having a chance to meet
so many wonderful people and professionals who led me though this internship period.

 I am using this opportunity to express my deepest gratitude and special thanks to “Name”
“Designation”[Company name & Address] who despite being extraordinarily busy with
“her/his” duties, took time out to hear, guide, and keep me on the correct path and allowing
me to carry out my internship at their esteemed organization.

I express my deepest thanks to [Name Surname], [Position in the Company] for taking part in
useful decisions & giving necessary advice and guidance, and arranged all facilities to make
life easier. I choose this moment to acknowledge his/her contribution gratefully.

It is my radiant sentiment to place on record my best regards, deepest sense of gratitude to

Prof. Shriya Singh [Assistant Professor], Patel Institute of Science and Management for his
careful and precious guidance which were extremely valuable for my study both theoretically
and practically.

I further want to thank Prof. Shriya Singh- Sunstone, who helped me to better understand
concepts of professionalism and become a better person and employee in my life. I sincerely
want to thank Prof. Xavier Stalin for being our program coordinator and helping me at every
stage of my internship and studies.

I would also like to thank my parents and friends who helped me a lot during my life and this
internship period. I perceive this opportunity as a big milestone in my career development. I
will strive to use gained skills and knowledge in the best possible way, and I will continue to
work on their improvement, to attain desired career objectives. Hope to continue cooperation
with all of you in the future.

Sincerely,

Naveen Narayanan.

Contents Table 

S. Item Page No. 

No.
1. Executive Summary 8

2. Problem Statement 9

3. Objective 9

4. Scope of Work 10

5. Company Profile 11

6. Job Profile 12

7. Description of work 13

8. Methodology applied 16

9. Recommendations 19

10 Problems Faced 20

11 Learnings From 21
Internship

12 Conclusion 22

Executive Summary 

AASMAAN FOUNDATION is an NGO that helps widows, Underprivileged children,

Underprivileged old ones, and destitute ones. They conduct various campaigns and camps

like Milk for everyone, Sanitary pads for the needy, Etc.

As an intern, I was responsible for recruiting people for internships. This process

involved hosting vacancies on various platforms like LinkedIn, Facebook, Instagram,

Internshala, Etc. The candidates are then followed by screening eligible profiles. The
shortlisted candidates were then made to fill up the application form for further

processing. 

The second task of the internship is that I have been given a direct promotion as an

Assistant Supervisor, Where I had to manage 29 interns allotted to me and a Core Team

of two Interviewers, two Process Partners, and an MIS. I have to guide the interns daily

on recruiting tasks in which they have to collect potential leads. The Core Team will then

process all I will be reporting to my Group Supervisor daily on the interns' performances.

I will also have to train existing employees of the organization and assigning their tasks.

1. Problem Statement

The first task given to me was the lead generation from various sources. It

involves generating interest amongst potential candidates and encouraging them to

apply

The second task is to guide the interns and manage a core team of diverse people.

Training the existing employees, assigning the work to them, and get it completed.

2. Objectives 

The Target for my first task is to get at least 8 Onboardings in 21 days by

generating leads from various sources. 

The Second task is to guide the teams in collecting and onboarding the candidates

that are given as leads by the interns’ team. 

The total onboards from my team should be minimum of 5 from all the candidates

in my group candidates.
 The third task is to train the existing employees i.e Core Team. Allocating their

work. Getting a minimum of 5 onboards daily.

The fourth task is reporting & promotion, where I have to report to my Supervisor

daily. The performances of all the candidates should be monitored and given a

promotion after completion of the task.

3. Scope of Work

The work that was allotted when joining the foundation is to generate leads. The

leads can be generated using various platforms like LinkedIn, Internshala, Etc.

Those leads will be then onboarded after being interviewed by the core team of

the supervisor that I was assigned.

After completion of the minimum requirement of the task and tenure of 21 days, I

have been promoted to Assistant Supervisor. As an Assistant Supervisor, I was

responsible for maintaining a group of interns and a core team with two

interviewers, two Process Partners, and an MIS. I have to conduct weekly

meetings with the team and ensure all of them are performing their best. I will be

reporting the daily performances of the interns to my group supervisor daily.

This helped me in learning how to handle teams and experience in guiding the

team to success. This has also increased my knowledge about how well an HR

department works.

4. Company Profile 

AASMAAN Foundation is one of the largest youth-run NGOs in Ahmedabad with

its operations extended in the city of Bangalore. It was started in the year 2009, as
 a group of people who wanted to give something back to society in some or

another way. 

Started as a group of 10 friends, today AASMAAN Foundation has more than 100

volunteers who work hard round the year for the betterment of society.

Later in the year 2012, it got registered as a Non-Governmental Organization. It

has been working since 2009 for under and less privileged children in the field of

education, health, and rights. 

It works with a vision to create a society where children can prosper to their

complete potential and enjoy equality in its true essence. It promotes a culture of

kindness and wants to instill a sense of giving back to society amongst modern

youth.

It is working for the upliftment and betterment of the less-privileged kids, in the

field of child's education, health, and rights.

Over the years, AASMAAN Foundation has conducted a plethora of projects

which not only include grass-root level projects which are directly related to the

kids but also include fund-raising events.

5. My Job Profile

 Following is the Job Description outlining my role and responsibilities at

Aasmaan Foundation:

o Running internship drives on college campuses

o Using online sources to enroll candidates

o Screening resumes and application forms

o Schedule and confirm interviews with candidates

 o Post, update & remove internship ads from intern boards, career pages, and

social networks

o Prepare HR-related reports as needed 

o Participate and organizing company events and careers 

 Work from Home

 Target

o The Target for the first task is the total onboarding from my referrals should

be a minimum of 8 Candidates

o The target as an Assistant Supervisor is to get 5 on boards each from the

Interns assigned to me

 Training

o Training and guiding of the interns assigned to me

o Allocating the workload among the core teams

o Training the existing employees i.e Core team

 Reporting

o Weekly review meeting with the interns, Performance appraisal

o Daily Performance of core team

o Overall performance of both teams reported at the end of 21 days

6. Description of Work

 Lead Generation by advertising in Linkedin and other social media platforms

o Posting the job vacancies and posters on various platforms to get potential

leads

 Screening and Selecting the potential candidates

 o The screening of candidates resumes with their experience and educational

background

 Post vacancies on various platforms

 Managing and training new trainee interns

o Training and guiding new and existing employees

 Reporting to superiors daily

o Reporting on the status of applicants

o Discussing the performance of candidates

 Updating the vacancies from time to time Below is the list of vacancies that I

had

o  Social Media Marketing

 They need to use their own Facebook, Instagram, and Whatsapp to

create awareness about Aashman Foundation and make its voice reach to

masses using social media.

o Human Resource

 Create internship drives on college campuses

 Use online medium to enroll candidates

 Screen resumes and application forms

 Schedule and confirmed interviews with candidates

 Post, update & remove internship ads from intern boards, career pages,

and social networks

 Prepare HR-related report's as needed (like training budget by

department) 

 Participate in organizing company events and careers.

o Sales & Marketing

  Generate funds for the organization to support the needy, collaborate

with brands & individuals for gathering either funds or brand awareness,

branding, lead generation, client relationship management, etc

o Fund Raiser

 Fundraising person must be energetic and ready to connect with new

individuals as well as institutional organizations, need to support the

organization in running campaigns with monetary as well as in-kind

support

o Videography

 The person should not be completely a Fresher. Bit experienced is

required

 Should have a camera. We are not hiring anyone who calls himself or

herself a videographer by making videos on phone. 

 The person should be living in the cities of Chandigarh, Panchkula,

Mohali, Zirakpur

o Stop Motion Graphic

 The person should know how to make stop graphic motions.

 The candidate should submit a sample video by which they will be

evaluated

o Video editing 

 The person must be professional and know all the editings done in the

video

 Experience is a Must

o Youth Mediathon

 Intern has to make videos on projects 

  Success stories would be displayed as a project 

 Responsible for maintaining data for weekly, fortnight, monthly

reports in work update magazine.

o Psychology

 Experience Psychology 

 Understand Behaviour 

 Personal Experience to learn the thought process 

 Social Observations of the widow, underprivileged child,

Underprivileged old ones, destitute ones

7. Methodology Applied

 Task 1: Recruitment & Selection:

o Posted a job post on Linkedin, Apna, etc.

 I have asked my professional friends for the suggestion for hiring

candidates

 They have mentioned many sites and I have created a job post on that

o Floated the vacancies among friends who are looking for internships

 Posted the vacancies in the Whatsapp groups

o Contact Colleges and other sources for leads

 Mail colleges for internship offer for their students

 Contacted helping hands for the leads

o Screening the resume of applicants

 Filtered the candidates with their education

 Willingness to work without stipend

o Made them fill the form for further processing

  They are required to fill the form in which they will be asked for their

contact details

 The details will be used for interviewing and processing of candidates

if selected

 Task 2: Performance management & Employee guidance

o Managing a team of interns and core members

o Training the interns about task

 How to generate lead and the process of selection

o Conduct weekly meeting to boost and appreciate their performances

 Appreciating the well-performed and encouraging poor performance

candidates

 Clearing their doubts

o To review the performances of each intern

 Calculating the onboard percentage of each intern

o Maintaining Excel sheets daily

 Follow up on the candidates brought by interns

 Task 3: Mentoring & Follow-up

o Training the existing employees i.e Core team on their work

 Instructing their duties and responsibilities

 Clearing any doubts and problems they face

 o Allocating work for each member

 Daily work allocation to start work

o Conducting weekly review meetings

 Meetings to discuss Referralsthe challenges they face

 Motivating them

o Guiding them through the progress

o Conducting Problem-solving sessions with core team members

o Collecting feedback of interviewers from interns

o Maintaining Excel sheets and updating daily

 Updating on how many candidates they contacted and processed

 How many candidates are onboarded each day

 Task 4: Reporting & Promotion

o Reporting the performance of interns to Group Supervisor daily

 The reporting format is as follows

Reporting Format

Date- 
Batch Day- 
Assistant supervisor Name-
1.Total interns Allotted- 
2. Interns present in your group-
3. Total references- 
4. References today- 
 5. Interviews conducted today-
6.Selected interns today- 
7. Rejected interns today-
8. Processing done today- 
9. On Boardings today- 
10. Total on Boardings-
o Conducting weekly review meetings with the Interns

o Daily Reporting of both teams

 Collecting reports of interns in the format of

 Report Format

Name-
Date-
Referrals today-
Total Referrals -
 Collecting reports of the core team as

Report Format
Name-
Date-
No of Interviews Conducted- 
No of Selected- 
o Promoting the Interns after completion of the task

 Discussing the performance of interns with supervisor

 Promoting the best candidates

 Filling up the promotion form for the candidates

 Explaining the next task and process of workflow

8. Recommendations

 The Internship Roles and Responsibilities should be clear

 The Description should mention all the work they will do in their tenure

 The description and the given work shouldn’t differ

 Guiding of the candidates should be better

 Training on how to generate leads can be given

 The Supervisor should be given some tips on how to handle teams

 Supervisors should be polite

 Can conduct activities to keep all employees engaged

 The time taken for issuing the completion certificate can be less

9. Problems Faced

 Lead Generation

o Generation a lead as a fresher is a prety difficult

o Hard to find the best source of leads

 Screening Doments

o The documents of clients should be real if its mismatch then we cant

do anything

 Selection of Clients

o The Clients often need some benefits

o They don’t qualify for the position they want

 Guiding of clients

o Guiding clients about the work and explaining

o Language barrier
 o Candidates don’t understand the task

 Assigning Work

o Sometimes clients are refused to gives their documents

o They don’t understand the work allotted to them

 Reporting

o Daily reporting to supervisor 

o Daily performance Tracking

10.Learnings from the internship

The things that I learned from the internship are:

 Lead Generation

o Generation of leads from various sources like Linkedin and social media

platforms

 Convience to the Clients

o Convince to my Clients and make sure they are fit

o Checking the eligibility of candidates 

 Selection Techniques

o Phone and Whatsapp call

o Calling the candidates and ask them questions to know about our company

 Mentoring and guidance of my Clients

o Calling the Clients day to day for Documentation

o Solving the issues faced by Clients

 Time management

o Submitting the report on time

  Target completion

o Completion of required targets which is given by the HR

 Reporting

o Daily and weekly report

 Performance tracking

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I am glad of working in such an organization where my contribution in this

internship has helped a person in need. This internship has helped me to learn

and to know how an HR department works.

This improved my communication skills and reporting skills. The internship

enhanced my skills and managerial skills, which will help in the future

The HR helped me to enhance my skills and trained me how to handle to clients

and situation. It molded me to be fit for an organization where I can use my

knowledge and skills learned here

This internship provided me a great opportunity to learn and execute my ideas

and skills. I can see myself getting upgraded by doing this internship.