3A4/ Semester 1/ Year 2 Teacher's package SESSION 2.2. WRITING AN EMAIL Marija Novak is looking fora job through an online recruitment agency. She sends an email with her CV and a few comments: ‘steven |) nope youre wall | ors isivet snithsnute ash fr some help ve been || epp)ving fr obs inLondon using one agencies, but ve had || Polk at all They ust send back eso landaremals~ ts realy cepresing. anyway, | was wording i you could help me? thought you ‘ight know of some Landon recruiment agencies hat have fabs Inthe finance aroa, Can you Cond tre oom ramee? relly pprecitet “Tharks for your hop. » ‘ear Sr or Madam "im wrting with regard to job vacancy ono, LONDOO827 on your websto. As requested, | atach my CV. £1 oo caniont that my sls and achivoments a a very goce ‘fr tin patie Please foo oe to contact me # you have any questions. cok ward to heating Yom you Masia Novak [Best wihesio Tosa ABN oe Ss iat el 2 SH) || THintaria, great to near from you again. I'm fina —just got back | Dear Maria ‘tem vacation n Mececo, Amazing! “Thay very mich er senda yu CX Ne wil ook gh [eye err eat. nasa hey a tw | ‘ caretuly and contact you aga i neassary. pespl end ty to Giak ok soe scencles Youlus Please bo avare al he job marstis extremely competive shalt also sand you a copy othe London Yelow Pages! inthe ano that we cee many applications fr out vacant postions. saat Goran We beter 1: Re Oy cre A 21 canoer any utter adie or sstance pease dont | Tiolats eed of aences ang oer eiomaton an ore rosin contac re | pice Kind regards Good luck with the job hunting! Lote Mueler i | | | |[se0 ‘These last two emuils ate friendly and informal, but note ‘how Marija starts paragraph 3 of her email to Steven ~ she ‘uses polite, formal language with her friend because she's asking for a favour, ‘The emails above use polite, formal language. Compare them. ‘with the emails between Marija and a frend on the right. ‘ste aetna 3 owt gang hap ore wl Gs hear tom ou gant | Previous contact Thankyou vey much or sending Thanks our er. [Fier cur exe conraton foto our cl "Reason for writing | Im wnting with regard to 1 This is esta quick note to say / ask for. | 1m uniting to find out more information about... | Re your emi below, | 1 was wandering if you could | Peese | would be grateful if you could Cen you...? Would you lke me 10 ..? Iyou wan, I would be happy to if can offer any further assistance, please don't Ifyou need any more information just let me | : ‘hesitate to contact me. ‘know. peinltaMcaerin tra hanany | kara mee ol Fyorian sq/m pris fe Lo Sez youn. nls youre Give my regards to Good fuck vith ../ Best wishes to | Last line Yours sincerely / Kind regards | Best wishes Best wishes / All the best /(ust the name) i3A4/ Semester 1/ Year 2 Teacher’s package 45.1 Cover the opposite page with a piece of paper. Now make phrases by matching an item from each column. Cit ro emak ee en ae 2 ewe ld fuente laws 3 Took ee ee met | 2 rank you vy mud) wih gad 5H ican offer ary (Gecond two email) for sending your CV. | © hope you're you could help me. 7 Thisis ust a hhear from you again. 8 Iwas wondering if wel 9 Vd really send you a copy of... | 10 Great to ‘quick note to 11: Shall | appreciate it 45.2. Look at the numbered paragraphs in the four emails opposite. Write one of the paragraph types in the ‘box on each line below. The paragraph types can be used ‘more than once. Final comments Friendly close Friendly open Offer np Previous contact Reason for nitng Request ‘ody of ema First email tstpara {and para Body of email 3rd para 4th pare Friendly close Second email fs pigs eeu ial pre eee 3d pare — Final comments Third email | st para tien! open | 2nd pare 7 3rd para as 4th para Friendly lose Sthpa Fourth email ‘stare, —____ 2nd para 31d para ath pare TRoIGe how de bay ofthe evel ny reas are offering help etd is framed on ether side bythe opening and. | closing paragraphs is rae to hae iy the body ofthe email | wth no framing, | 45.3 Complete the three emails below with words from ‘the box. "an attachment as requested don't hesitate do you want futher asitance get hack — grateful for ear Me Abdul | fenesat tom set you and your team in | ous ima Sartomaayronerygeme sions |—_.—_ ‘by your new offices, |) ton weting §__. 10 your plans to set up an invesrent und fori. Aer our vey #_——_— | chtnilnsve mowed ita more bacon baton ___ you cok send me a copy ot ascouns oyour group ot comparies? A, | | — sy eration tat yourave | shout equation othe Dubai Sook Exchange | coca? | sanay Gust you soon Subject: Dubai end [Dear ssnay q |My tanks or yeu eel and for your kind words. twas @ pleasure for us vlcome you hn Dub | ____,Fmsoncing you copy of ou [2 a ree nor wees || wea and ie Fas al the inormaton you need | Pease " — weantsct met can bo of ay | ow wists “Abuser Abulah Behe soon och Oo) =| vax rat ionacea il nite winetbersccute Woyresncnesees. pl se agi ck an tp met mare ar ay issues. sed wis you rare nd ove nowt ea ac 5 _____ me cat a meeting wth Bhaskar na ‘nook oreo to das all thi? |) cece tuck wi he accounts! | saniey3A4/ Semester 1/ Year 2 Teacher's package Emails uned inside a company are oftes short an dirt. Look atthe following example: Te.) [oe a [ists roe rend ted te te = | ees ee geben on by mn lose, Gan oo stow soca cet |e et et Tes loyor crower Hors ou wed anced an | ronson te erode suey recreate Rovnor occ ao om by Fe eto! te nek Now me bd av. Ura, als eg | Stutnet gars atte agplcaty wou Do ou | ron otwgetuperer sas vcs asap? [cre kn ttre ayig ean Go np wth | report. Be Remind Just a quick note to remind you that 1 like to remind everyone that Request Prease {eed you to... (i be grateful if you cauld 1 wonder if you could give me some information? (Gan J ask you to ..?/1 would appreciate your help with this Be helpful ore’ the... ou wanted. ve attached 1. PH get unto Light are Shall |..2/Do you want me te ..? Thank | would like to thank you very much for Wel done! You've done a grea: jab. The level of formity of internal eal depends nt he audience and reason for writing. Usually the style is just neutral, but heres an example ofa formal and an informal email: T=) | ten] (Alvesipens: | s_| Bul Frentson | Dear colleagues im pleased to tel you that out francilresuits tis year have contin | would so tke 1 take he opportunity to al you about an important stall change: Patria Nascimento nas een aprcinied a2 Matketng Decor for Bazi to replace Fite Coeta. She wil wotko stengtrer our prsence fn Ltn Ames Tis an exciting ime for aur company, and i sur rt can count on your coninuing commit over Raure month, Wir best wishes Henri Devereux (CEO of Tanswore | Fray Rowtne manterance they ay. hata hase | We've got a video conference arranged fer Fri pm. Shall call, | everyone anny treater Mona/? Pt hack t | you nikita goed idea Inge Give news ‘'m pleased to tell you that... sure you will be pleased to hear that The bad news is that. / Unfortunately Would al staff plesce note that | would like 0 take the opportunity to tel you about The reasons for the changes are as follows: Friendly close ‘Please get back to me if you need any more information, Let nme know if ees anything ese an Uo Thanks again for al your hep. | really aporecate it. Thanks for your co-operation a ae eee ata cetccrmnts cae3A4/ Semester 1/ Year 2 Teacher’s package Exercises 46.1. Complete the very short emails below using these words: advance, co-operation, know, let, I, quick note, please, remind, say. 1 Just to ____ that! got your email and 1 speak to Feranda about it when | see her. 2 Juste HRs you that the team meeting is tomorrow at Sam, bring copies of my report with you 2 ute ey Cee et there willbe a fre dil at some point next week. Thank you in ___for your ‘The emails above, like the fst one opposite, begin with just to show a shor message. 46.2 Cover the opposite page with a piece of paper. Now try to remember the words below. (Some letters have been given.) 1 Susan =___' the first et of figures you wanted, 2___ed-asa spreadsheet. 2. Now for some bad news. U_____ Iy the sales staf ae teling us that next quarters likely to be sign ly weaker, 3 Doyou ___tme. get together a revised forecast for iy Sen? 4 __tme ___wif there's anything withthe report 5 ___lI/call everyone and try to reschedule for Monday? 6 __t___ktomeif you thinkits a good idea el can do to help 46.3 Put the words below int the correct order. Write all the answers under the conect heeding below. Fm to tl you that pease |ould alike the opportunity to take ttl about you | ul ike t thank fr you al your valuable contusion. Thanks or al your aoan belo, are it realy, Tm pleased yu wil be sre to bear hat Ibe terested you'd thought to know that Would a staff note please that tm everything you have dane very rae “Annauncing good news 1h pleased to tel you that 2 46.4 Complete each sentence 1-8 with the best ending 1m sure you wil be. [< Following ..."] Vd like to remind Can | ask you .. 7] {would appreciate...) ‘The reasons ... laase ..[ Pease note i to let Paula in HR know your holiday plans for the summer asap? everyone that redecoration of staff offices will begin on Monday. pleased to hear that have negotiated a discount for all ‘employees atthe local finass centre «da meeting ofthe senior management team last month, i has been decided to reorganize the department. that anyone wishing to benefit rom ths discount should register atthe cente before the end of August. move all tables and desks anay from the walls to allow access to areas that need to be painted 1 fr the changes and the proposed new structure are in the attached document. | would be grateful for any comments oF feeaback. your help with ths as we need to make sure that everyone doesnt go anay on vacation at the same time. 46.5 Make four short, complete emails using the answers to the previous exercise. mall 1: L1c| + [ée) Email 2: [2d] + (—] Email 3: [+] Email 4:[—] +[] See page 151 for some writing tasks.