Dire Dawa University

Strategic Plan Team (2012-2022)

SWOT Analysis for Checklist

checklist for stakeholder-Industry

Dear respondents!

This checklist is prepared to conduct SWOT-AR (Strengths, Weaknesses, Opportunities and

Threats, Aspiration and Result) analysis of Dire Dawa University as an important part of
strategic planning. It a critical stage which helps the team to proceed to the next phases of
planning process as it identifies strong sides, areas of improvement, issue for expansion and
growth, as well as area of preparedness for threats.

The checklist is designed to gather information on SWOT-AR of the University about seven
major issues such as vision, mission and values; teaching and learning; research and technology
exchange ; student services; procurement, finance, and property administration, Human Resource
Management, management and administration; Planning, Monitoring and evaluation System; and
information communication technology.

All the data provided will be treated in the strictest CONFIDENTIALITY. The collected
information will only be used as input to SWOT analysis for strategic planning of Dire Dawa
University. Your kind help will contribute to the success of the University’s strategic plan.

We would be grateful for your support to this research by having a better discussion.

Thank you in advance for your co-operation.

Issue 1: Mission, vision and values

1. Commitment of the senior management team, including the president, for doing collaborative
strategic planning?
2. Addressing the needs of the nation & the stakeholders
3. The extent to which mission and vision are understandable
4. Stakeholders are involved in the formulation & discussion of mission & vision of the
university
5. The degree to which stakeholder participate in formulation and revision
6. Mission and vision statements are Comprehensive, well specified and inclusive
7. Vision and mission are Well published & communicated to the stakeholders (participatory,
how do you rate & see)

Issue 2: Teaching and learning

1. Opportunities created for stakeholders to know and understand the programs that is to be run.
2. Teaching learning practice is fitting to and organizational needs
3. The degree to which the curriculum (program) is established in accordance with the needs
of the society.
4. Staff exchange
5. The existence of balance between theory and practice
6. Industrial partner’s educational needs of stakeholders is satisfied.
7. During these years of university-industry collaboration, what is the extent of employing
university graduates in terms of knowledge skills and attitude

8. Joint working and discussions in the courses to facilitate joint knowledge creation and
deepen research-based collaboration
9. What do you need to be future partnerships in teaching, advising
10. Home grown knowledge (teaching learning with stakeholders)
11. Academic program availability, affordable tuition, for the community
12. If any other thing
Issue 3: Research and technology exchange

1. Thematic area, need, participatory, medium of instruction, dissemination

2. Stakeholder’s involvement in societal life changing & improvement research and community
service activities
3. Research outputs are made readily accessible to you.
4. The existence of regular conferences and workshop with stakeholders
5. The extent of the effectiveness of method for transferring practical knowledge from research
or the field
6. Technology transfer)
7. Joint efforts to solve practical industrial problems.
8. Future joint supervision of theses facilitates university–industry collaboration and interaction
9. Research ethics
10. How to create partnership in research for the future?
11. Job placement / Worker training, in service training

Issue 4: Student services

1. Stakeholder support for improving students service system

2. Stakeholder support for student leadership programs
3. Stakeholder support for student in teaching material
4. Stakeholders support for female, disability and students living with HIV

Issue 5: Procurement, Finance, and Property Administration:

A. Finance,
1. The role of finance for strategic planning, decision making, formulation, implementation, and
monitoring.)
2. The implication of finance for the growth of the university
3. Payments are provided at the right time following the financial rules and procedures.
4. Adequacy of provisions for facilities for teaching –learning & student services
5. Financial ethics
 B. Property
1. Property management system and performance and DDU performance
2. An integrative role of property management in the firm’s strategic planning and
implementation process.
3. Contribution of property management to achieve university objectives and strategy
4. Property disposal mechanism
5. Guide lines and collaboration in the use of common property
C. Purchasing
1. Procurement performance and DDU performance
2. An integrative role of purchasing in the firm’s strategic planning and implementation process
3. Contribution Procurement to achieve university objectives and strategy
4. The extent to which the purchasing procedures satisfy collaborators.
5. Expanded use of automations (ICT supported, good communication, transparency)
6. Other (please specify)

Issue 6: Management and Administration

1. University strategic leadership?

1.1. Ability to execute and get things done as an institution?
2. University partnership situation with another stakeholder
3. University mgt effort for creating ownership in the community (general view)
4. Service delivery of the university
5. The effectiveness of past planning efforts
6. How do you evaluate the university as compared to other university?
7. Weaknesses as an institution (last question)
8. Achieving excellence
9. Level of collaboration across the institution?
10. Ability to measure performance toward stated goals?
11. Quality of communication (PR) throughout the university and with external stakeholder?
12. Participation, transparency, platform to access the university
13. Infrastructure (safe environment, convenient location, easy access, stimulating campus life)

Issue 7: Information Communication Technology other infrastructure

1. The role of ICT for our university and the nation

2. The role of ICT for strategic planning, implementation and monitoring and evaluation
3. Challenges for ICT to play strategic role for our university
4. Ability to collect meaningful information from its stakeholders?
5. On-line learning, our universities’ responsiveness to program and student scheduling
demands
6. Reputation, (public perception)/ lack of knowledge about higher Education.
7. Match between research expectation & support
8. Potential ICT for growth
9. KSA sharing , strong and active external boards
10. How do you rate the Project management support of DDU ICT
11. The extent to which university and stakeholders utilize resources together
12. Effectiveness of DDU ICT in Automation of different functional areas (Purchasing, Finance
and Human resource and other areas)
13. The extent to which ICT support resource disposal between university and stakeholders
14. Effectiveness of ICT projects, consultancy (if applicable)
Interview questions

1. As we embark on an institution-wide planning process, what advice or recommendations

do you have for the management?
2. Questions for SWOT Analysis Meeting
 How can we maximize our strengths?
 How can we overcome the identified threats?
 How can we overcome the identified weaknesses?
 How can we take advantage of our opportunities?
3. About the current scenario, future,
4. In the future university- industry, community
5. Aspiration
6. Result
7. What are the organizational forms of UIC?
A. Research support (i.e. Endowment /Trust Fund),
B. Cooperative research (i.e. institutional agreements, group arrangements, institutional
facilities, informal Intentions),
C. Knowledge transfer (i.e. hiring of recent graduates, personal interactions, institutional
pro-grams, cooperative education) and
D. Technology transfer (i.e. product development and commercialization activities
through university research centers)
8. The nature and size of national economies and research infrastructures
9. Cultural difference between university and other sectors
10. Lack Confidence of university
11. Governance issues
12. Policy framework to promote university industry partnerships
13. How do you see leadership for university-industry linkages (strength and weakness)
14. How to go forward?
15. Areas of future collaboration
15.1. Education Partnership
15.2. Corporate Graduate
15.3. Corporate Graduate- helping the community
15.4. Incubations
15.5. Training