Higher Nationals in Computing

Unit 06: Managing a Successful Computing

Project
ASSIGNMENT 2

Learner’s name:
ID:
Class: GCS0805_PPT
Subject code: 1625
Assessor name: PHAN MINH TAM

Assignment due: Assignment submitted:

 ASSIGNMENT 2 FRONT SHEET

Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Submission date Date Received 1st submission

Re-submission Date Date Received 2nd submission

Student Name Student ID

Class GCS0805_PPT Assessor name Phan Minh Tam

Student declaration
I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.

Student’s signature

Grading grid
P5 P6 P7 M3 M4 D2
❒ Summative Feedback: ❒ Resubmission Feedback:

Grade: Assessor Signature: Date:

Signature & Date:

 ASSIGNMENT 2 BRIEF

Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Assignment title Present results and reflect the value gained

Academic Year 2021

Unit Tutor
Issue date 12 Jan 2021 Submission date

Submission Format:
Format: The submission is in the form of an individual written report and presentation report. This
should be written in a concise, formal business style using single spacing and font size 12.
You are required to make use of headings, paragraphs and subsections as appropriate, and
all work must be supported with research and referenced using the Harvard referencing
system. Please also provide a bibliography using the Harvard referencing system.
Submission Students are compulsory to submit the assignment in due date and in a way requested by
the Tutors. The form of submission will be a soft copy in PDF posted on corresponding
course of http://cms.greenwich.edu.vn/.
Note: The Assignment must be your own work, and not copied by or from another student or from
books etc. If you use ideas, quotes or data (such as diagrams) from books, journals or other sources, you
must reference your sources, using the Harvard style. Make sure that you know how to reference
properly, and that understand the guidelines on plagiarism. If you do not, you definitely get fail
Assignment Brief and Guidance:
Scenario: Continued from Assignment 1.

Tasks
You have done the research and have the answer for the company problem. It’s time to do a
presentation of the results of your research in front of the board of directors. Results should be analysed
and appropriate recommendation should be drawn from that.
Finally, you need to write a brief report to QA department to reflect the whole project process. The
report should include:
- Logbooks, lessons learnt, reflection of project outcomes and project process
- Critical evaluation of the selection of appropriate research tools and techniques for accuracy and
authenticity
- Critical evaluation of project management plan and process applied on the project

Learning Outcomes and Assessment Criteria

Pass Merit Distinction

LO3 Present the project and communicate appropriate LO3 & 4
recommendations based on meaningful conclusions drawn from D2 Critically evaluate and reflect on
the evidence findings and/or analysis the project outcomes, the decision
P5 Analyse research and data M3 Evaluate the selection of making process and of the initial
using appropriate tools and appropriate tools and techniques project management plan to
techniques. for accuracy and authenticity to support justification of
P6 Communicate appropriate support and justify recommendations and learning
recommendations. during the project.
recommendations as a result
of research and data analysis
to draw valid and meaningful
conclusions.
LO4 Reflect on the value gained from conducting the project and
its usefulness to support sustainable organisational performance
P7 Reflect on the value of M4 Evaluate the value of the
undertaking the research to project management process and
meet stated objectives and use of quality research to meet
own learning and stated objectives and support
performance. own learning and performance.
Table of Contents
Unit 06: Managing a Successful Computing Project ASSIGNMENT 2........................................................................1
P5 Analyse research and data using appropriate tools and techniques..................................................................1
1. Interview.....................................................................................................................................................1
2. Survey.........................................................................................................................................................5
P6 Communicate appropriate recommendations as a result of research and data analysis to draw valid and
meaningful conclusions.........................................................................................................................................12
1. Recommendations for the project...........................................................................................................12
2. Conclusion.................................................................................................................................................12
P7 Reflect on the value of undertaking the research to meet stated objectives and own learning and
performance..........................................................................................................................................................13
1. Lessons learnt...........................................................................................................................................13
1.1. Thorough initial investment planning..................................................................................................13
1.2. Remember that there are life cycle costs.............................................................................................13
1.3. Make sure you have a contingency plan for your project....................................................................14
1.4. Get the attention of all teams in the project to establish technical requirements.............................14
1.5. Complex technology requires skill........................................................................................................14
2. Logbook.....................................................................................................................................................15
3. Personal performance review..................................................................................................................16
REFERENCES..........................................................................................................................................................18
 ASSIGNMENT 2 ANSWERS

P5 Analyse research and data using appropriate tools and techniques

After interviewing and surveying people about their thoughts on the project, we came up with the
following findings:

1. Interview

For the interview, we spoke with ten people from various locations to get their thoughts on the air
quality in their neighborhood so that we could determine the project's necessity. Is the project
important and appropriate, and should we pursue it? The following are the survey results for each of
the 10 participants' questions:

Questions 1: What do people think about smart technology which applied to their house?

Responses:

Name Respondents' responses

Luong Van Tuan Advanced technology
Dang Hoai Nam Make the house smarter
Stephen Curry Technology quickly forgets a few things
Kimese Dang The house only make me more perfect
Tran Duc An Just help smart
Klay Thompson Success in terms of home
Vu Minh Nhat Very cool
Christan Jujang The house is like someone else controls
Ha Viet Hoang Apply for a more complete house
Jimmy Butler The house is increasingly modern and modern
From the analysis of the answers of question 1, it shows that there are many people living and working
everyday which will make they are very tired when come home, they are frequently get stressed
because of the work, adverse health effects. So they need a way to relax and this product bring an
environment of entertainment to make their day.

The cause of the increase in the stress after a tiring day is mainly due to human activities. Some people
living near industrial zones and in big cities often work and study too much without relax. People who
can seprate between work, study and relax will be fine more than other.

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Questions 2: What do you think is a multi audio entertainment system

Responses:

Name Respondents' responses

Luong Van Tuan Very well able to relax at any time
Dang Hoai Nam It was really great
Stephen Curry There is nothing as wonderful as having such a relaxation system
Kimese Dang Well, it would be of great help
Tran Duc An Great, but don’t miss anything
Klay Thompson Good
Vu Minh Nhat It’s okay
Christan Jujang Fine
Ha Viet Hoang There is nothing to criticize
Jimmy Butler Wow, it so cool

Most of the people interviewed felt that this project was necessary. It helps monitor and manage the
time of work and relax to help them feel comfortable when come home after a tiring day.

This project is suitable for most people because it can help people keep track and keep up with newly
music so that they can always feel the change of kind of music nowadays and the ways others use to
relax.

Questions 3: What do you need in this multi-audio entertainment system

Responses:

Name Respondents' responses

Luong Van Tuan I will need it when I need to relax
Dang Hoai Nam I need some music in my house
Stephen Curry I will use it for many purposes
Kimese Dang Im a sound fan so the sound quality should be good
Tran Duc An Yes it I will listen to music every day
Klay Thompson I need intelligence from it
Vu Minh Nhat It should have quality sound
Christan Jujang It can connect to other music streaming platforms
Ha Viet Hoang I don’t ask for much, just a friendly sound system
Jimmy Butler Sound quality is sufficient

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Most people want this products to have a time for relaxing in home. Because of the automatic updates
of the library music, they can listen different songs everyday. Some other use it to listen to the quality
music all around the world.

Almost want it to have a time for entertainment after a tiring day, also to relax. Although it is newly
but there are many people support that.

Questions 4: What will you use this multi-audio entertainment system for?

Responses:

Name Respondents' responses

Luong Van Tuan My purpose is entertainment
Dang Hoai Nam I will use it to make the house more lively
Stephen Curry I will use it at home parties
Kimese Dang When I take a bath I love listening to music
Tran Duc An Relaxation is enough
Klay Thompson Relax, work, at parties
Vu Minh Nhat There are many purposes for me to use it
Christan Jujang Right now I cant think about it but I have a purpose
Ha Viet Hoang I have many purposes to use it
Jimmy Butler I just wanted to try and see what it would be like

Each people have each need when using this product in their house. However, most people will use it
for entertainment, some wants it can be brought to another places. Some fear that they will be
struggle when only work withour relax so this product can help them.

Because of the benefits the product, most people want it release as soon as possible.

Questions 5: In your opinion, should multi-audio entertainment system be installed in the house

Responses:

Name Respondents' responses

Luong Van Tuan Yes it will be greate help to life
Dang Hoai Nam You can use it, but don’t overdo it
Stephen Curry Well , it would be very suitable for my house
Kimese Dang I think every house should have it
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 Tran Duc An It will be very suitable
Klay Thompson It will be very comfortable for my house
Vu Minh Nhat Sure
Christan Jujang I think it will be very refreshing
Ha Viet Hoang Its variety will make the home more interesting
Jimmy Butler Should be installed in house
Many comments that it will help a lot less for their lives, partly to improve their mood every that work
fatigue. None of the respondents disagreed about the installation of multi-sound systems in their
homes. This shows that people understand the benefits it brings and want it to have at home.

The product is aimed at giving people a comfortable life, relieving the pressure of studying and
working. So the product is backed as a developer's success.

2. Survey

In the survey, we surveyed 21 people from many different regions to gather opinions and form charts
to compare and evaluate the opinions of interviewees, aims to find problems in the project that are of
great interest to people.

Below are the charts showing the results of the survey from the 21 participants:

Questions 1: The student’s school year

Responses:

Because each age has each mindset, so this question is made to find out the age of answerers who

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answer the question in survey. However, there are 54,5% who are in second year answer this. So the
result of those question below is almost of the students who in second year.

Questions 2: Would you like to learn more about multi-audio entertainment system?

Responses:

Based on the survey results, the functions that are mainly of interest to people in the project are the
entertainment about music. In addition, people are also very concerned about the quality and
,accuracy of providing information about the system.There are 81,8% accept that they want to know
more about the multi-audio entertainment to increase the needs of entertaiment by listen to music.

Accuracy is a very important factor regarding the entertainment system's ability to analyze
information and process information. From there, the system can provide the most accurate and
reliable information and warnings for users, improving the quality of the system.

Questions 3: In your opinion, which system is necessary for your home?

Responses:

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Increasing user demand leads to more popular functions and intelligence. The question is to find out
what essential system functions are needed to be improved and used in the user's home system.
Through the survey we can see that 36.4% think that Multi-Audio entertainment is the necessary
system. Because their material needs are adequate they will begin to learn about home entertainment
needs. Therefore, the system is made to meet the entertainment needs of the system through an IoT-
based application

Questions 4: Does your house have any automated system?

Responses:

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Based on the survey, more than 60% of users have been using the automated system in their home.
This proves that they will not be too unfamiliar when using the manufacturer's entertainment system
because this product will help them improve their home to become more modern and lively.

Many people choose to use this entertainment system because of the convenience that it brings and
they have the ability to be more proactive in managing and controlling the home of all with Internet-
connected devices. More importantly, this system helps relieve stress and improve their quality of life.

Questions 5: In your opinion, which smart sound is best in terms of functionality and price?

Responses:

According to the reasearch, over 36,4% of consumers have used the automated device in their homes.
This demonstrates that they would be comfortable using the manufacturer's entertainment system
because it will assist them in making their home more modern and vibrant.

Many people choose to use this entertainment system because of the convenience that it brings and
they have the ability to be more proactive in managing and controlling the home of all with Internet-
connected devices. More importantly, this system helps relieve stress and improve their quality of life.

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Questions 6: What functions do multi-audio entertainment need?

Responses:

Based on the survey of functions that should be added to the development team's multi-sound
system. Most users want the system to have voice control function, because the convenience of this
function is very much, making it more convenient for users to use, even when doing something else.
Many people choose to use this intelligent system because of the utility it offers.

Questions 7: Which way would you choose to add music to the system

Responses:

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Online music is always updated every day, so it would be boring if there are only a few songs in the
playlist. The system has developed the function of adding music from the network with 3 main
directions. Automatically download, download at will, connect to the international music system to
get suggestions for copyrighted music. And because of its convenience, automatic music updates get
the most responses out of the 3 above with 45.5%. Next is the system that connects with international
music because it gives the user a large musical audience with many popular international songs.

Questions 8: What kind of music do you listen to?

Responses:

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To prepare a project for the user experience, questions are asked about the favorite music genres of
each person in the survey for the best results, and the development team will rely on them to play.
application development. Based on the survey, we collected 3 main categories that users are
interested in, along with 27.3% love some other genres. Ballad is the genre that is most noticed and
interested in in the genres, so the development team should focus and develop this music in the
system, followed by rock with 27.3% of the votes.

Questions 9: Do you think the multi-audio entertainment system will affect others?

Responses:

This question is about how multi-audio entertainment systems affect users' lives. Up to 63.6% agree
with the above point and the rest do not. So when a successful project hits the market it may not be
well received by the remaining 36.4% because they don't feel the importance of the system to their
lives. However, more than half of the respondents fully agree that it will bring a part of the project's
success.

Questions 10: Do you think the multi-audio entertainment system will be interesting?

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Responses:

Because when people's lives are full, they will generate many different needs, most notably
entertainment needs. This question is to find out how users feel about the audio entertainment
system. Only 9.1% of respondents disagree that the audio entertainment system will be interesting to
themselves, while 80.9% from agree to completely agree that the system will be very useful and help
them relieve pressure from outside work.

P6 Communicate appropriate recommendations as a result of research and

data analysis to draw valid and meaningful conclusions.
1. Recommendations for the project.

Issue 1 - Project took longer than expected

Cause: The stages in the venture didn't finish on schedule because of issues while working as
information was lost because of outside factors, the staff accountable for the work in the task couldn't
keep on working. Individual reasons cause periods of the task to be deferred and incapable to be
finished as planned.

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Proposal: Reviewing project necessities smooth out activities and ascertain costs in like manner,
possibility arranging is needed to secure basic reports and limit chances while work. Gain from
comparative ventures.

Issue 2 - Change in organization and operation.

Causes: Inconsistent methods of working in the venture group captain to clashes and resistance.
Undertaking the board in an obsolete, ineffectual heading. Because of the intricacy and inventive
character of IoT arrangements, organizations need to have an agreement from equipment to
programming.

Proposal: Ensure the board in a cutting edge bearing, early bring together undertakings and methods
of working, handle better approaches for working among divisions, and present nimble cycles..

2. Conclusion.

Cities will fundamentally take human needs higher and with the advancement of technology, human
entertainment is taken to a new level. Developers have researched and launched an entertainment
product applying IoT technology to be used at home for the residents. Now residents can not only
enjoy outside but also use in their own homes. Even in today's epidemic season, when going on the
street is becoming limited for everyone, home entertainment is a breakthrough step for everyone.
This project is launched after surveying and interviewing people to find out the needs and suggestions
about the project's products. This helps the project to stick to the needs of the user to bring out the
most suitable functions. The commitment applied to the project has made users more confident in the
product and used in the future.

P7 Reflect on the value of undertaking the research to meet stated

objectives and own learning and performance
1. Lessons learnt

1.1. Thorough initial investment planning.

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So, how can developers’s time be most profitably spent? Research suggests feedback is top of the list
and, for me at least, this is closely followed by absolute clarity on what, exactly, teammates need to
learn. Instead of planning individual lessons, I want to invest my time in medium term planning to
break down the skills and knowledge they will need to learn to arrive at their destination. And as for
feedback, there may all sorts of really efficient ways to give feedback during lessons, but for me
nothing beats marking their books. Sitting on a pile of unmarked work for weeks is useless though – to
have impact it needs turning around as quickly as possible. If I can set up lessons so that I’m marking
while the students work then so much the better. But when that’s not possible I need to make sure
that whatever time I have available is time spent marking.

1.2. Remember that there are life cycle costs.

Don't forget to factor in the lifetime running costs of each product or system that will be connected to
the cloud. To decrease the costs of project, the developer should be remember the life cycle and
spend at least money on some works unimportant. In my experience significant inefficiencies come
from the fact that plan targets of various teammate (initiation, make a plan, etc.) should be integrated,
and sharing a common view. That is more or less like having a single company but running it as several
different ones. Over time, I’ve surely seen progress. Today, most of the companies have some
processes in place to try to keep plans and budgets if not fully aligned at least “coherent” and there
are virtuous ones that use the same Planning & Budgeting platform to implement processes across
departments, gaining a sense of “integrated by design”.

1.3. Make sure you have a contingency plan for your project.

Save data to another storage to avoid losing data from nature desease, like the system have error ,etc.
Because of the importance of the data of users, that’s why it need to be protected as much as possible
by the developers. A contingency plan reveals if you are prepared to respond to a challenge and the
steps you are likely to take. When things are out of your control, having a plan in place can give you a
head start on developing new ways to pull your business forward.

We have all learned what it means to adjust radically when the unforeseen confronts us. Now, we
have the knowledge of what can happen and how we must adjust our personal and professional lives

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to meet a crisis. Developing a contingency plan is prudent and necessary to succeed in good times and
bad. It is a lesson learned in 2020 that we will not soon forget.

1.4. Get the attention of all teams in the project to establish technical requirements.

Get your work done well prior to beginning with the procedure. The specialized piece of an IoT
arrangement should be based on the necessities of partners. So converse with your group to recognize
the need in any case. Ensure you have a decent comprehension of what sort of information you need
to gather to meet your venture objectives. At that point discover sellers who can supply those
segments to satisfy your prerequisites.

1.5. Complex technology requires skill.

IoT production is slowed by technical issues and limitations. IoT solutions can be very complicated. To
ensure that the staff can effectively handle IoT solutions, ensure that you have internal capabilities or
employ outsourced experts.

2. Logbook

Name: Luong Quoc Vu

Project title: IoT Multi-Audio entertainment
Date: 11/1/2021 – 11/3/2021
Update on weekly research/tasks achieved
I have completed the steps for project management such as project planning, cost estimation, data
collection, data analysis, and report writing. All tasks were completed and the project was on track
with the original orientation. In project activities, the schedule and a number of tasks have been
changed to suit project requirements.
Any risks and/or issues identified?
Risks identified in the project:
Cost risk: Project costs escalate due to poor accuracy and range of cost estimates.
Schedule risk: The risk that activities will take longer than expected.
Risk of human resources due to lack of people with the necessary skills for the project.
Problems encountered
Project management issues:
- Failure to prioritize tasks makes project phases ambiguous and difficult to manage.
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- Do not interact frequently with project team members.
- Don't use Project Management tools.
Solution:
- It is important to clarify from the outset what priority tasks are, and notify the project team as
soon as there is a change in the priority level.
- There should be a regular meeting schedule with a list of specific attendees and people involved
in the project.
- Need to know how to use tools to grasp implementation situation, work deadlines, identify
opportunities, increase efficiency and eliminate problems that are likely to arise in the future.
New ideas and change of project direction
I find it helpful to complete tasks. It became easier and faster to solve the tasks, I saved a lot of time
when analyzing data for the project. I think this learning style can be applied to the future because it
greatly improves working skills in project management.
Tasks planned for next week
The priority tasks are:
- Cost estimate
- Contingency planning
- Data collection
- Data analysis
- Write a report
We have scheduled and timed appropriately to ensure that important tasks will be distributed
evenly while operating the project.
Project plan status to date: behind

3. Personal performance review

Performance Review
 The project includes planning the implementation of analysis, evaluation, data collection and
reporting on the research and evaluation of an IoT-based entertainment system. Through that it
is possible to build a complete system and apply in practice.
 The project has been successful compared to its goals. The original project's goal was to
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 research and analyze an entertainment at home monitoring system to benefit human lives.
During project management, we do surveys and interviews with random people and gather a lot
of opinions showing that a lot of people are interested and wishing for a similar system in
practice.
 I think the best execution on that project and the scheduling and cost estimation. Most of the
work in each phase was on the right track and completed on schedule, making managing the
project phases easy and not taking too much time. In addition, creating a contingency plan from
the beginning helps us not to face too many problems when facing the problems occurring in
the project.
 Problems in the project such as Scope creeps and lack of interaction between project team
members. We addressed them by removing unnecessary requests, threatening project progress,
and creating a regular meeting schedule with a list of specific participants to report results
throughout. The working process unifies the issues in the project so that everything is easy to
follow.
 Through this project I learned the steps to planning and how to manage a project, how to use
tools for better management.
 The performance I have achieved on this project is quite acceptable. I will try to improve my
management skills and do better in the next projects.
 The strong point is building a suitable schedule for the project. The weakness is the lack of strict
management of the people inside the project, the lack of good interaction between the city
members, the lack of training in working skills and the use of appropriate tools.
 This can help me gain more work and management experience. It helps a lot for my future work
development.

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