Jacinto Walkway, Ateneo de Davao University, E.

Jacinto Street, Davao City 8016

Tel: (082) 227-1758 | (082) 221-2411 local 8347
E-Mail: addu.samahan@gmail.com | www.addu.edu.ph
From the Office of the SAMAHAN Central Board President

By the President of the SAMAHAN Central Board

EXECUTIVE ORDER NO. 1

APPOINTING RALF RE PARCON AS EXECUTIVE SECRETARY

OF THE SAMAHAN CENTRAL BOARD PRESIDENT

Whereas, the Samahan ng mga Mag-aaral ng Pamantasan ng Ateneo de Davao, hereinafter

referred to as “SAMAHAN”, as the student government of the Ateneo de Davao University,
should be reflective of the students’ welfare and that the student government should be
responsive to the needs of the students;

Whereas; the SAMAHAN Central Board strives to take leadership and service to new heights by
improving its efficiency and implementing new projects and programs that will benefit the
student body;

Whereas, the SAMAHAN Central Board President, hereinafter referred to as the “PRESIDENT”,
who exercises executive and legislative powers and executes functions, given the time
constraint, is unable to address all the concerns of the student body; hence, hindering efficient
and timely delivery of services;

Whereas, the SAMAHAN Central Board Secretary- General is mandated to discharge duties for
the SAMAHAN Central Board and the student body;

Whereas, there is an urgent need to appoint an Executive Secretary who will assist the
SAMAHAN Central Board President in the exercise of executive and legislative powers and
execution of functions.

NOW, THEREFORE, I, ALDWIN CHESTER YAP DUMAGO, President of the SAMAHAN Central
Board, by virtue of the powers vested upon me, do hereby order:

Section 1. Appointment— Ralf Re Parcon, a bona fide student of the Ateneo de Davao
University taking up Bachelor of Science in Marketing, shall be appointed the Executive
Secretary of the SAMAHAN Central Board President.

ATENEO DE DAVAO UNIVERSITY

A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
 Jacinto Walkway, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 227-1758 | (082) 221-2411 local 8347
E-Mail: addu.samahan@gmail.com | www.addu.edu.ph
From the Office of the SAMAHAN Central Board President

Section 2. Powers and Functions— The following are the powers, functions, duties and
responsibilities of the Executive Secretary:

a. Shall assist the President in his exercise of executive and legislative powers and
functions;

b. Shall directly report to the President on a daily basis;

c. Assist the SAMAHAN Central Board in the effective delivery of services to the student
body;

d. Shall attend all the meetings, events and activities initiated or attended by the
SAMAHAN Central Board officers;

e. Shall attend all the meetings, events and activities initiated or attended by the
President;

f. Shall attend official functions and events on behalf of the President if the latter is not
available;

g. Shall take charge in planning and preparing meetings of the SAMAHAN Central Board;

h. Shall take the minutes of the meetings presided or as prescribed by the President;

i. Shall be responsible for scheduling appointments that require the attendance of the
President;

j. Shall issue orders in the name of the President;

k. Shall maintain a general filing system of all the official documents of the President;

l. Shall take charge in disseminating official communications from the Office of the
President to the SAMAHAN Central Board, SAMAHAN, and/or to office/s concerned;

m. Shall respond on a timely basis to public inquiries;

ATENEO DE DAVAO UNIVERSITY

A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
 Jacinto Walkway, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 227-1758 | (082) 221-2411 local 8347
E-Mail: addu.samahan@gmail.com | www.addu.edu.ph
From the Office of the SAMAHAN Central Board President

n. Shall perform other functions as allowed or delegated by the President.

Section 3. Engagement of Experts—The Executive Secretary shall have the power to engage the
services of SAMAHAN Central Board officers, departments, committees and/or commissions as
consultants or advisers as he may deem necessary to accomplish his mission.

Section 4. Duty to Extend Assistance to the Executive Secretary. – The SAMAHAN Central Board
officers, departments, committees and/or commissions are hereby directed to extend such
assistance and cooperation as the Executive Secretary may need in the exercise of his powers,
execution of his functions and discharge of his duties and responsibilities with the end in view of
accomplishing his mandate. Refusal to extend such assistance or cooperation for no valid or
justifiable reason or adequate cause shall constitute a ground for disciplinary action against the
refusing officer, department, committee and/or commission.

SECTION 5. Budget for the Executive Secretary. – The Office of the SAMAHAN Central Board
President, upon due consultation with the SAMAHAN Central Board Treasurer, shall provide the
necessary funds for the Executive Secretary to ensure that he can exercise his powers, execute his
functions, and perform his duties and responsibilities as effectively, efficiently, and expeditiously as
possible.

SECTION 6. Office. – The Executive Secretary shall hold office at the SAMAHAN Office. He shall be
given ample office space which with the basic equipment and materials needed to execute his
functions and perform his duties.

Section 7. Term of Office—The Executive Secretary shall serve upon appointment of the
President until his/her replacement is appointed by the President of the incoming school year.
The Executive Secretary may be re-appointed by the President of the incoming school year
depending upon the latter’s discretion.

Section 8. Transition— Upon transition, the Outgoing Executive Secretary shall turn over the
compiled documents to the next Executive Secretary. The transition will be safeguarded by a
declaration of transition, signed by the Incoming and Outgoing Executive Secretaries.

Section 9. Accountability—The Executive Secretary is mandated by the SAMAHAN Central

Board to comply with the provisions stipulated in the SAMAHAN Constitution and the Ateneo
de Davao University Student Manual. In the event that the Executive Secretary violated any
provision of the Constitution and its by-laws, public reprimand and/or impeachment will be
enforced upon the discretion of the President.

ATENEO DE DAVAO UNIVERSITY

A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
 Jacinto Walkway, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 227-1758 | (082) 221-2411 local 8347
E-Mail: addu.samahan@gmail.com | www.addu.edu.ph
From the Office of the SAMAHAN Central Board President

Section 10. Severability Clause— If any provision of this Executive Order shall be held
unconstitutional, the remainder not otherwise affected shall remain in full force and effect.

Section 11. Effectivity—This Executive Order shall take effect immediately.

DONE in the City of Davao, Philippines, this 25th day of April 2011.

ALDWIN CHESTER YAP DUMAGO

ATENEO DE DAVAO UNIVERSITY

A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions