CHECKLIST OF REQUIREMENTS

CASH ADVANCE – SCHOOL MOOE

Documents No. of Copies

Obligation Request and Status (ORS) 2
Disbursement Voucher (DV) 4
Approved Annual Procurement Plan (APP) 3
Approved Supplemental Annual Procurement Plan 3
Photocopy of Bond Confirmation from Bureau of the Treasury
2
(when available)
When Bond Confirmation from Bureau of the Treasury is not
available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of initial deposit slip in the checking account (for
2
non-implementing unit)
Photocopy of ATM card (front only) of Accountable Officer
2
(for implementing unit)
Additional Requirements for Newly Transferred School Head
and Newly Appointed Designated Special Disbursing Officer
of non-implementing unit school (First cash advance in the
new school assignment):
Approved Authority To Transfer Accountability For School
2
Funds (Annex C)
Indorsement Letter For The Incoming School Head (Annex
I) acknowledged by the concerned Official of Landbank of
2
the Philippines (LBP) branch where the school’s bank
account is maintained
Additional Requirement for Newly Appointed/Designated
Special Disbursing Officer (First cash advance):
Photocopy of Designation Order issued by the Head of Office 2

** Submitted requirements will be returned if found incomplete

** At least 75% of previous cash advance must be liquidated and accounted for

CASH ADVANCE – DISTRICT OFFICE MOOE

Documents No. of Copies

Obligation Request and Status (ORS) 2
Disbursement Voucher (DV) 4
Approved Annual Procurement Plan (APP) 3
 Approved Supplemental Annual Procurement Plan 3
Photocopy of Bond Confirmation from Bureau of the Treasury
2
(when available)
When Bond Confirmation from Bureau of the Treasury is not
available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of ATM card (front only) of Accountable Officer 2
Additional Requirement for Newly Appointed Public Schools
District Supervisor/Designated Special Disbursing Officer
(First cash advance):
Photocopy of Designation Order issued by the Head of Office 2
Approved Supplemental Annual Procurement Plan 3
Photocopy of Bond Confirmation from Bureau of the Treasury
2
(when available)
When Bond Confirmation from Bureau of the Treasury is not
available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of ATM card (front only) of Accountable Officer 2
Additional Requirement for Newly Appointed Public Schools
District Supervisor/Designated Special Disbursing Officer
(First cash advance):
Photocopy of Designation Order issued by the Head of Office 2
** Submitted requirements will be returned if found incomplete
** Previous cash advance must be liquidated and accounted for

LIQUIDATION REPORT
SCHOOL MOOE

Documents No. of Copies

Properly filled out Liquidation Report 2
Cash in Bank Register (CIBR) –for non-implementing unit 2
Cash Disbursement Register (CDR) – for implementing unit 2
Report of Checks Issued (RCI) – for non-implementing unit 2
Report of Cash Disbursement (RCDisb) – for implementing
2
unit
Copy of Paid Disbursement Voucher of Cash Advance 2
Copy of stamped paid Approved Annual Procurement Plan 2
Copy of stamped paid Approved Supplemental Annual 2
Procurement Plan
Summary of Taxes Withheld 2
Cancelled Check/s – if applicable 2
Report of Cancelled Check/s – if applicable 2

WATER, ELECTRICITY, TELEPHONE AND INTERNET EXPENSES

Documents: No. of Copies

Photocopy of Check Issued – for non-implementing unit only 2
Approved Disbursement Voucher 2
Billing Statement or Statement of Account 2
Official Receipt 2
Certificate of Taxes Withheld (BIR Form 2307) 2

SUPPLIES AND MATERIALS INCLUDING SEMI-EXPENDABLE ITEMS

Documents: No. of Copies

Photocopy of Check Issued – for non-implementing unit only 2
Approved Disbursement Voucher 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Purchase Order 2
Delivery Receipt, if the Supplier is not required to issue Sales
2
Invoice
Sales Invoice, if the Supplier is required to issue 2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
2
required to issue
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional Requirements for Gender and Development

(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
Additional Requirement for Semi-expendable items
Inventory Custodian Slip (ICS) 2
GENERAL SERVICES, JANITORIAL SERVICES AND SECURITY SERVICES (UNDER
JOB ORDER CONTRACT)

Documents: No. of Copies

Photocopy of Check Issued – for non-implementing unit only 2
Approved Disbursement Voucher 2
Payroll 2
Daily Time Record 2
Accomplishment Report 2
Job Order Contract (maximum of six month period only) 2
BAC Resolution to Award 2
Purchase Request – for first month salary only 2
Invitation to Submit Quotation/Notice of Hiring – for first
2
month salary only
Picture of Posted Invitation/Notice – for first month salary
2
only
Original copy of quotation submitted by at least 3 applicants – 1 for each

for first month salary only applicant

Abstract of Quotation – for first month salary only 2