Assignment No.

1. In your own point of view, how does the minute of the meeting become an
essential part of workplace communication?

Minutes of the meeting have a written record of what was discussed at a

meeting and decided upon, so you and your peers can have the same details of
the meeting and the same thoughts on what was agreed upon.

2. In your own point of view, how does a memorandum become an essential part of
workplace communication?

Memorandum or memos are used to keep workers updated, either

company-wide or in a particular department, about the latest happenings. For
instance, a memo is used to clarify the shift when administration issues a change
in management policy.

3. What should be considered in making a routine request?

In certain situations, you should presume that the audience would not
agree when making routine requests. In the first sentence or two, specify what
you want when making a direct request and then follow it with an explanation.

4. In your own point of view, how is an incident report become an essential part of
workplace communication?

It is necessary to have an incident report in a workplace for safety

precautions of the management and the workers. Usually, in a construction site,
incident report is a must. The more detailed the incident report, the more relevant
it will be when making disciplinary decisions.
 5. Make an example of the following:
a. Minutes of meeting
YITC AFTER-PARTY MINUTES OF MEETING
Opening: The after-party meeting of YITC Batch 1 duly called and held on March 03, 2019 at 2 nd floor
building PRC Chapter San Roque, Marikina, commencing at exactly 9pm
Present:
Cueto, Justin (Admin)
Santos, Jenina (Trainer)
Apolinar, Dhian (Trainer)
Dumpang, Daisy (Trainer)
Romero, Grace (Trainer)
Soriano, Marinel (Trainer)
Plata, Ajie (Chairwoman)
Absentees:
Bartolome, Donnalyn
Alawi, Ivana
Ferrer, Grace

Approval of Agenda:
The agenda was unanimously approved as distributed.

Approval of Minutes:
The minutes of the previous meeting were unanimously approved as distributed.

Chairman’s Report:
Ajie Plata, chairwoman, gave a short speech and congratulated the new trainers of PRC. The chairwoman was awarded
an Outstanding Trainee of the Year at Le Resort in Batangas.

Admin’s Report:
Justin Cueto, admin, giving a speech at the after-party of the YITC batch 1 regarding how successful the YITC training is.

Correspondence:
A letter from the Headquarters regarding the liquification of the YITC which held at the 2 nd floor Main Building of PRC San
Roque, Marikina. The Board of Directors’ also asked a copy of the liquification.

Agenda for next meeting:

HIV/AIDS Dissemination Plan
Action Plan for EM management

Adjournment:
Meeting was adjourned at 4am by Chairwoman Ajie Plata. The next general meeting will be at 6am on March 25, 2019 in
2nd floor building PRC Chapter San Roque, Marikina.

Minutes submitted by:

Soriano, Marinel (Trainer)

Approved by:

Ajie Plata (Chairwoman)

b. Memoranda

MEMORANDUM
TO: All Employees
FROM: Ajie Plata, CEO of AZ Marketing Group
DATE: July 23, 2018
SUBJECT: Clothing Line Promotion

Starting August 1, the Board of Directors will choose the top performers of the company.
Market research and analysis show that the proposed advertising media for the new fall
lines need to be reprioritized and changed. Findings from focus groups and surveys have
made it apparent that we need to update our advertising efforts to align them with the styles
and trends of young adults today. No longer are young adults interested in sitcoms as they
watch reality televisions shows. Also, it has become increasingly important to use the
internet as a tool to communicate with our target audience to show our dominance in the
clothing industry.

c. Routine Request

Dear Sir:

Thank you for your kind consideration of our company. It was with great pleasure that we
received your letter informing us about your new products. Our company is one of the
oldest in our city, and we are honored to be one of the largest in our area. We would
welcome the opportunity to find out more about your company.

May we please receive more specific information about your products and prices. We look
forward to establishing a relationship with your company.

Yours truly,

Cleopatra Veller
d. Incident Report

INCIDENT REPORT
Name (Affected Individual): Herbert Mathios Date: 03/12/2019

Time: 11am Site/Location of the Event (Address): AZ Company

Name of Other Persons involved: Gerard Foster Name and Phone Number: Gladys Enrique
09234567312

Incident Type:
 Injury/ First-Aid
o Injury/ Medical Treatment
o Property Damage
o Equipment Failure
o Theft

Specific Location of the Event: infront of the help-desk, 3rd floor building beside the Marketing office
Emergency Services or Police called: No
Incident Description: Mr Herbert was pulling a rope that was stuck inside the cabinet of the help-
desk and he slipped away
Root Cause: wet floor