XP usec 26 October 2018 Mohammed Shahbaz Barshaik 6-1-68/3/1/36, Prestige Dream valley Shivrampally Hyderabad Dear Mohammed Shahbaz Further to your recent interview and conditional on and subject to no adverse findings arising from any of the employee background verification checks, required to be carried out by the Organization, | am pleased to offer you the following employment with HSBC Electronic Data # Processing India Private Limited, with a commencement date of 15 November 2018. Please report to the undersigned on 15 November 2018 at 09:00 AM at Hyderabad 3;HSBC Hyderabad Hexagon, Plot No. 3&4, Hitec City Layout, Madhapur, (next to Lemon Tree / Red Fox Hotel) Hyderabad - 500 081. Telangana. You will be on probation for a period of 6 months which may be extended further for a period of 3 months during which your performance shall be reviewed by the Company. At the end of the y and / or extended probationary period you shall be deemed to have been confirmed of the Company unless otherwise communicated to you in writing by the Company. JOB TITLE: rocessor Clt Onbr Acct Opn Your Staff Number will be issued on joining the company. ‘As aterm of your employment from time to time you may be required to undertake such other duties as may be commensurate with your grade in the company. On occasions for training purposes and to cover operational requirements you may also be required to undertake other duties ata higher or lower grade as necessary. PAY Your commencing remuneration ~ Total Cost will be INR 189000 per annum. ‘The detailed break= up of your Total Cost is indicated in the attached annexure, You will also be covered under Hospitalization Insurance for a sum of INR 200000 per annum and under Personal Aci Insurance for a sum of INR 620424, You will also be covered under Life Insurance for of INR 620424 per annum, ‘The Hospitalization Insurance cover is a family floater poli gives flexibility inthe usage of the cover amount as the entire entitlement amount by either an individual or any member/s of the family (self, spouse, children-up (0 the insurance scheme will be provided to you on joining the company. INTERNAL, \ Scanned with CamScanner‘ments will be made on or around the 24th of each month for that calendar month; is subject in cases t0 Income Tax and other statutory deductions; and will be paid into an account, which will be opened in your name with Hong Kong and Shanghai Banking Corporation Limited. If you already have an account with Hong Kong and Shanghai Banking Corporation Limited, please provide us with details as soon as possible. You will receive a monthly pay statement detailing gross pay and deductions. Any subsequent changes to your salary will be highlighted on that statement, Each year your performance will be reviewed and if a performance award (bonus) is applicable, this will usually be paid in March for your assessed performance in the preceding year. SALARY ARRANGEMENTS The Company will undertake an annual review of salaries, normally in March, and will notify all staff of any amendments, which are to be applied. Such reviews will take due consideration of, amongst other things, inflationary, deflationary, market and other economic pressures impai the company and the staff. In the event of an Income tax liability or any other tax liability inclusive of any statutory charges arising as a result of your employment with HDPI these will be borne by yourselves and HDPI shall in no event be liable for payment of these taxes or any other charges of this nature for the period of your employment or after cessation of your employment with HDPI. DEDUCTIONS FROM PAY When your employment ends, if the number of day's annual leave you have taken exceeds your pro-rata entitlement for the holiday year, an appropriate deduction will be made from your final pay. Any leave balance outstanding in your name may be encashed subject to the discretion of the management. If you are summarily dismissed, or leave the company without giving due notice under your contract of employment, your entitlement to holiday pay ends with the date of termination. HOURS OF WORK Your working week will consist of 45 working hours. Your weekly day off need not neces be on Sundays. SHIFT WORKING “The company may at any time on issuance of one month's prior notice in writing require you to work on a shift basis. In such circumstances, you will be allocated to an appropriate roster. INTERNAL, Scanned with CamScannerADDITIONAL HOURS: The company aims to © may a a may y ‘ircumstances, you will be entitled to an overtime pay for ever r a pou ill be entitled to an overtime pay for every half'an hour worked over and above 45 hours a week, ure that persistently working extra hours is avoided. However, ocea be required to work beyond your normal hours. In the ANNUAL LEAVE The company’s holiday year runs from the first day of January to the last day of December inthe same year, The number of annual leaves is determined by the number of declared holidays for that business area. The total number of holidays taking into account declared holidays and annual leave entitlement for the calendar year is 34 for all employees. Employees with less than 1 years’ service receive a proportional amount of annual leave entitlement. You are required to take annual leave as mandatory leave as per the company guidelines, Further information on rules applicable to the granting or taking of annual leave is available in your place of work. ABSENCE FROM WORK No salary will be paid for periods of unauthorized absence. Subject to you following the absence rules laid down by the company, normal pay will be continued during periods of authorized absence due to sickness, subject to any service criteria that may exist from time to time. PLACE OF WORK AND MOBILITY Your location will be Hyderabad, However, you may be required from time to time to work at or from any office or location of the company or within different companies within the HSBC Group. A change of your place of residence may be required from time to time and you may be transferred from one city to another at the discretion of the management. RETIREMENT Normal retirement in the company is at age 60. Your employment will terminate automatically at the end of the month in which your 60th birthday occurs, unless you are otherwise advised by individual notice, You may also be retired carlier if found to be medically unfit by the company doctor. RULES AND REGULATIONS INTERNAL \ Scanned with CamScannerHSBC Electronic Data Processing India Private Limited, a member of the HSBC Group, is a business based on integrity and mutual trust, In order to maintain and safeguard the trust and confidence of customers and the publi and s certain ethical principle andards of conduct have to be maintained. During the term of your empl Y yyment with the Organization, you may also be subject to the same ilar / other background verification checks being repeated at such intervals as may be determined solely by HSBC. In the event that there are any adverse findings that arise during the course of or as a result of such background verification checks, you may be subject to disciplinary proceedings up to and including termination of employment. In addition to any requirement under the Code of Conduct, you are also required as a condition of continued employment to disclose to HSBC immediately and without any delay, any instance of you being arrested or charged or convicted of any criminal offence(s) and / or being declared bankrupt during the course of your employment. Failure to disclose such information to the Bank as soon as practicable after the occurrence of such an event may result in disciplinary proceedings up to and including termination. In the event that your duties require successful completion/certification of mandatory training such as Anti- Money laundering/ Sanctions modules etc. as prescribed by HSBC, you will need to ensure that this is successfully completed within the stipulated time period. In the event that you are unsuccessful, the management reserves its rights to either redeploy you to other duties or take suitable steps as deemed appropriate, If your terms of employment are covered under any treaty of co-operation or MOU with any friendly nation and India, such employment shall cease immediately on withdrawal of such co- operation or MOU or a change in such agreement with India which has a significant impact on the terms of such employment including but not limited to duration, work permits or visa requirements, minimum remuneration requirements. However, should such change be minimal to an extent of change in documentation or approval procedures it shall be incumbent on the employee to get such documentation or approval obtained, from such appropriate authorities as required, failing which the employment shall cease immediately from such date of change. Other specific rules and regulations that may apply in your place of work will be available to you immediately after commencement of your employment. These may be altered or modified from time to time by notice to you or by Company Circular. SECRECY ‘As a condition of employment, all employees are required to sign and retum the company’s Declaration of Secrecy Agreement that pledges confidentiality on all business matters appertaining to the HSBC Group, its subsidiaries, the company, and its customers. A copy is enclosed with this letter, for signature and return, PERSONAL DATA INTERNAL, ‘ Scanned with CamScanner1 MSTA Group has aslopted the People - aie re rele of Human Resources System asthe standard software equate at employee data, People Sof the aknossege leer in he field af human Se THe at elaine to your fo pplication and asan employee of HPL will be held on a Global HR database in Hong, Kong, Suh data will be processed for human resources aalininistration purposes, ineluin i N purposes, including payroll ndministraion, career development, performa health and salety administration, ee Access to the ° stem and your personal data will be n privacy’ and enstire your personal unauthorized peop! ricted and controlled to respect your lata is not shared without proper authorization or shown to \ form of consent to these arrangements is enclosed witht letter for signature and return, UNAUTHORISED SOFTWARE AND SYS rEMS ACCE You are required to sign a declaration concerning the company's rules on the above. A copy is enclosed with this letter for signature and return, STAFF DEALING PROCEDURES Personal dealing in securities by company employees is subject to specific procedures, which may be amended from time to time, that must be strictly observed at all times. A copy of the current guidelines to staff will be made available to you when you commence employment. You are required to read it and familiarize yourself with it as soon as _ possible. DATA PROTECTION Under the company’s policies, all employees have a responsibility to ensure that computerized data is accurate and is kept secure. Unauthorized disclosure of personal data is a serious offence and can result in prosecution, Therefore, you must ensure that you: do not disclose personal data without authority, do notaccess information or systems directly relevant to each task. do not treat personal data carelessly Jock all printouts away when not in use do not disclose your computer password to any unauthorized person Many employee details are maintained on a computerized database. A copy of your details will be forwarded to you from time to time and, in accordance with company policies a copy will be made available on written request. Under the company’s policies, itis important that the company's internal, restricted or highly restricted personal records are maintained as accurately as possible. You must notify the company jn writing of any change in your personal circumstances, such as your address, marital status, bi of children, attainment of professional qualifications, and so forth. INTERNAL X Scanned with CamScannerNOTICE PERIOD TERMINATION OF YOUR EMPLOY. ENT BY TH COMPANY Post confirmation, except where your employment is terminated on the grounds of Gross Misconduct you are entitled to a minimum notice of termination of 2 months from the company, or pay in lieu of notice period During probation, you are entitled to a mi of notice period. jum notice of termination of | month or pay in Ticu ‘The company’s notice may be handed to you personally or sent to your last recorded address. ‘The company reserves the right to ask that you no longer attend your place of work for the duration of your notice period. TERMINATION OF EMPLOYMENT BY YOU During probation, you are required to give the company at least one month notice in writing. Post confirmation, you are required to give the company a minimum of 2 months notice in writing. Where notice period as per terms of employment is not served, pay in lieu of notice period would be reduced from the final settlement dues to the employee. RIGHT OF THE COMPANY The Company reserves the right to change any terms and conditions related to employment, mentioned in the Offer Letter and the Rules and Regulations governing the conduct of the employee in the Company. Such change would be intimated by the Company through an intemal communication to the employees at large. ACCEPTANCE We would be grateful if you could kindly complete and return the copy of this letter by way of written acceptance of this offer. For the purpose of obtaining your present employer's reference may we say that acceptance will constitute your permission to write for this information. If we do not hear from you within 10 days from the date of this letter, we shall assume that you do not wish to take up the company’s offer of employment and our offer will lapse. We sincerely hope that you will accept this appointment and look forward to hearing from you in the near future. Yours sincerely “This a computer generated letter and hence no signature is required” INTERNAL \ Scanned with CamScannerINTERNAL Mohammed Shah az. Barshaik Processor Cl Onbr Acet Opn : Flexible Allowance P: 69,816.00 107,448.00 Total Cash (A#D 107448, Companies Contribution of Provident Fund (C): 8,378.00 Gratuity (D): - - | 3,358.00 Total CTC (A+B+C+D): 5 a { 189000) * Subject to deductions for Employce’s contribution to PF, Professional Tax, Income ‘Tax and other statutory deductions that may be applicable * EPFO guidelines for International Worker applicable * The basic ceiling for computing Employee Pension Fund would not be applicable for International Worker * Any other relevant Compensation & Benefits related matter shall be governed by the service rules and policies in force and applicable from time to time * As per IT Act, it is mandatory for all individuals working in India whose receipts are subject to deduction of tax at source (the deductee) to furnish his/ her PAN details to the deductor (Company), failing which the deductor (Company) w.e.f April 2010 will deduct Tax at Source at rates higher than normal as per norms. “This is a computer generated letter and hence no signature is required” Scanned with CamScanner