PURCHASING AREA IN THE COMPANY FALABELLA

LTDA.

LUIS EDUARDO LÓPEZ GÓMEZ

MARY BALLUT

ABSTRACT
This article presents as it is the process of purchases in Seguros Falabella Ltda., besides the
legal part, we will also be able to see how the suppliers apply to that company, their
transparent requirements of hiring for the purchase of supplies, Based on a manual which
is issued with the purpose of regulating in a transparent, general, objective and known in
advance the commercial relations between insurance Agency and its suppliers for the
purchase of items.
Keywords: Suppliers, responsibility, transparency, purchases, regulations.
INTRODUCTION
The insurance agency Falabella LTDA. is a multinational which has been in the Colombian
market for 10 years its social purpose is to promote the holding of insurance contracts in
the name of one or more insurance companies.
Insurance Agency Falabella is based on the principles of transparency, trust, integrity,
quality and respect that characterizes them, puts at the disposal of its suppliers the
Manual in order to orient to each one of the interested ones of the necessary processes of
Recruitment for the sale of goods and/or service delivery. (General Management).
METHODS
This handbook applies to all suppliers who have a commercial relationship with Agencia
de Seguros Falabella LTDA. This manual It is considered as a public document, in such a
way that it is freely accessible to all providers handing formally to each of the suppliers at
the time of starting in a hiring process and additionally it will be permanently exhibited
and Updated on the Web page of the insurance Agency Falabella
RESULTS AND DISCUSSIONS
1.1 Policies and procedures

 Purchasing Policy
The insurance agency contracts the provision of services and purchases of products with
the objective of satisfying the needs of the agency according to the requested conditions
and under the fulfillment of competitiveness of prices, quality and guarantee that offer
Suppliers.

 Procedure of delivery of goods and/or services

The delivery of goods and/or services will only be granted if it complies with each and
every one of the following conditions:
A) at the time of delivery, the good and/or the benefit must be backed by a valid
purchase order.
b) products and/or services must be delivered in the quality, time and space conditions
established in the purchase order or particular agreements established with the
management manager.
c) The supplier must indicate in the invoice the number of the corresponding purchase
order.
d) The product must be shipped promptly, calculating that its delivery is not before or
after the date indicated on the purchase order, unless the insurance agency requests to
advance or delay deliveries.
e) In the case of purchase of goods the payment of the freight and insurance will be on
behalf of the supplier, except for exceptions agreed and specifically quoted in the
purchase order and/or contract. Therefore, the property of the well-requested shall be
transferred from the seller to the insurance agency Falabella, only until such time as it is
received by us at full satisfaction.
F. The expenses for the mobilization of personnel for the provision of the service are the
responsibility of the supplier, with exceptions agreed in the purchase order and/or
contract.

 Factors for developing the vendor BASE

In order to participate in the hiring processes in the purchase of goods or provision of
services, all suppliers must present the due quotation in electronic medium or printed
format fulfilling the following requirements:

 Description of the good or service

 Price.
 Payment terms.
 Time, place and delivery conditions
 Validity of the quotation.
  Warranties offered, associated with the product and/or service assumed by the
manufacturer or contractor. As well as the confirmation of quality policies,
compliance and other protections in case they are required.
1.1.2 Supplier Certification Process
The purpose of the insurance agency Falabella is to strengthen mutually beneficial
relationships between suppliers, based on an environment of responsibility,
understanding and trust, so the agency refrains from working solely with suppliers that In
addition to the fulfillment of the requested requirements, they present a continuous
improvement in the provision of services and the supply of products.

 Liability of the insurance Agency FALABELLA

Select only those vendors that meet the requirements set forth above.
Provide the information in a clear and timely manner to suppliers according to the
necessary requirements.
Establish payment policies.
To constitute a mutually beneficial relationship with suppliers.

 Responsibility of the suppliers.

Perform the provision of the service and/or delivery of good in accordance with the
requirements established by the Insurance Agency.

 Guarantee the quality of the services and/or products supplied.

 Inform by written statement any act or abnormal situation that prevents the
fulfillment of the delivery of services and/or benefits within the agreed dates or in
the agreed quality conditions. In addition, to raise the corrections necessary for
the non-continuity with this type of situations.
 To constitute the guarantee policies when the contract, order or offer warrant.
 Comply with all the requirements established in the general health system
(pension, health, ARL)
Any supplier who contract with the insurance agency Falabella shall comply with the
following rules:
Child labor: The provider will not use labor for children in their production processes. The
term "child" refers to any person under the age of 15.
Coercion and harassment: The provider will treat all employees with dignity and respect
and shall not use methods of corporal punishment, threats of violence or other forms of
sexual, physical, psychological or verbal harassment or abuse.
Non-discrimination: The provider does not discriminate in its contracts and employment
practices for reasons of race, religion, age, nationality, social or ethnic origin, sexual
orientation, gender, political opinion or disability in the different fields. The foregoing
includes salaries, benefits, advances, disciplinary arrangements, termination of contract or
withdrawal.
(d) Association: the provider shall respect the rights of employees to associate, organize in
unions and bargain collectively in a legal manner, without penalties or interference,
According to the laws and regulations of the Republic of Colombia and the current
international treaties.
e) Involuntary Labor: the supplier shall not use forced or involuntary labor, either from
prison, slave or any other form of forced labour.
F. Health and Safety: The provider will provide employees with a safe and healthy
workplace, in compliance with all applicable local laws and regulations.
G. Remuneration: The provider recognizes that wages are essential for employees to meet
their basic needs. The supplier shall, at a minimum, comply with all applicable laws and
provisions regarding wages and schedules, including those for minimum wages, overtime,
maximum hours of work and other elements of remuneration. It will also provide the
mandatory legal benefits.
H. Protection of the environment: the Supplier shall conform to all applicable laws and
regulations relating to the environment, with increasing standards of protection of this
kind.
Other laws: The vendor shall comply with all applicable laws and regulations, including
those relating to the manufacture, pricing, sale and distribution of items. All references to
"applicable laws and regulations", contained herein, include local and national codes,
regulations and provisions, as well as applicable international treaties.
1.1.3 Hiring
The purchase order or contract represents for the insurance agency the commitment
Commercial purchase of a product or service and is governed by the following principles:
The only valid purchasing document is the purchase order and/or
Contract duly issued by Agencia de Seguros Falabella LTDA.
B. The purchase order and/or contract must be a true reflection of the negotiations and
agreements between the supplier and the management manager. The terms of the
purchase order of this document must be fulfilled in full.
c) The provider must not accept requirements or make dispatches without the purchase
order and/or contract duly issued by the authorized official of the insurance Agency. No
liability shall be assumed for the payment of the provision of services or purchase of
goods which are not supported by a duly issued purchase order and/or contract, even if
the provision of the service or the delivery of the good has been accepted by the
management Manager
D) by providing the services or delivering the good product of a purchase order and/or
contract, the supplier is fully accepting the conditions in them indicated, as stipulated in
this Supplier handbook and in the particular agreements, if any.
E. Insurance Agency in the face of non-compliance by the supplier reserves the right to
cancel a purchase order and/or contract in full or in part before the dispatch of the
product or termination of the service provision without any cost to Our position.
1.1.4 Negotiation Methods
Relations between the Insurance agency Falabella and its suppliers must be agreed and
executed with strict adherence to the principles of business ethics, good faith, reciprocal
loyalty and cooperation, and the commitment that both parties assume and They must
constantly assume, in terms of not incurring in conduct that can be classified as unfair or
bad practices in the industry.
The placing of orders, the conclusion of contracts and commitments with suppliers of
goods and services and the commercial relations in general, with the suppliers, will be
always impartial, without favoritism or artificial advantages of any kind and without
Discrimination of any kind; Always and exclusively privileged the commercial,
competitiveness and patrimonial needs of the Falabella Insurance Agency, as well as the
conditions of competitiveness of the suppliers ' offers, taking into account their terms and
conditions as A whole.
The commercial decisions of the insurance agency Falabella and its executives will be
based exclusively on the merit of the offers received and in no case may be influenced by
favors, gifts, invitations, loans or services of any nature that Make a person or
organization that does business with the insurance agency Falabella or is a competitor of
it.
CONCLUSIONS
The shopping area is very important for companies, this area is the set of activities of a
company to meet the need or demand, this is why What One of the responsibilities of the
companies is to direct and to coordinate the process of acquisition of goods and services
necessary to comply with the production or in this case the provision of the service. In
addition, That the planning of this purchasing management is related to Many other areas
like finance, production, management, warehouse, accounting, etc.
 Bibliography
http://www.segurosfalabella.com.co/c/document_library/get_file?uuid=d7ab7268-a9cf-4c0e-
b3b2-5735080122c6&groupId=13319