Corporate Documents Checklist

Here is a list of documents and paperwork to secure for your corporation.

Keep the following forms in your minute book:

□ Articles of Incorporation
□ Corporate Bylaws
□ Directors’ and Shareholders’ Resolutions
□ Shareholder Agreement
□ Certificate of Incorporation
□ Copies of Filings (Initial and Annual Returns)
□ Provincial Permits and Registrations
□ Officer/Director Consents
□ Proxies or Shareholder’s Representative documents
□ Share certificates, debt obligations, membership records
□ Corporate guarantees
□ Notice of changes to address, name, or directors
□ Business number and registration

Other important documents and paperwork to have for your corporation:

□ Employee documents
□ Commercial Lease or Purchase Agreement
□ Financial statements, banking, loan, and investor information
□ Business Plan
□ NUANS or corporate name search reports
□ Documentation relating to trademarks
□ Patents

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