User Manual of iMMS for Depots & Divisions (LP Module)

CRIS

User Manual of iMMS

for Depots & Divisions
(LP Module)

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Version No.: 1.0

Release Date: 01-11-2014

DOCUMENT CONTROL PAGE

AUTHOR REVIEWED BY APPROVED BY

NAME Anuj Rathi Prabal Kumar Sengupta Rajaram Prasad

DESIGNATION Programmer Manager/MMIS/CRIS GM/MMIS/CRIS

REVISION HISTORY

VERSION No. SECTION/ PAGE

RELEASE # CHANGED DETAILS OF REVIEWED
AUTHOR
DATE CHANGES BY
FROM TO

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Table of Contents
1. GENERAL INFORMATION ............................................................................................................................... 5

2. URL OF THE APPLICATION ............................................................................................................................. 6

3. FUNCTIONALITY ............................................................................................................................................ 7

3.1 IMMS LOGIN PROCESS ...................................................................................................................................... 7

3.2 LOGIN AS EXISTING (REGISTERED) USER ................................................................................................................7
A. Step I.............................................................................................................................................................7
B. Step II............................................................................................................................................................8
3.3 AUTHENTICATION PROCESS .................................................................................................................................8
A. Step I.............................................................................................................................................................8
B. Step II............................................................................................................................................................8
C. Step III...........................................................................................................................................................9
D. Step IV ........................................................................................................................................................10
3.4 HOME PAGE ADMIN ......................................................................................................................................11
3.5 DROP DOWN LIST ............................................................................................................................................11
3.6 HOME PAGE NORMAL USER .............................................................................................................................12

4. DEMAND REGISTRATION ............................................................................................................................. 13

4.1 FUNCTIONALITIES USED IN DEMAND ENTRY FORM .................................................................................................14

5. TENDER GENERATION ................................................................................................................................. 17

5.1 FUNCTIONALITIES USED IN TENDER GENERATION FORM..........................................................................................18

6 PUBLISHING OF TENDER .............................................................................................................................. 21

6.1 APPROVE AND PUBLISH OF TENDER ....................................................................................................................21

A. Step I...........................................................................................................................................................22
B. Step II..........................................................................................................................................................22
C. Step III.........................................................................................................................................................22
D. Step IV ........................................................................................................................................................22

7 IREPS LOGIN PROCESS ................................................................................................................................. 23

7.1 LOGIN AS EXISTING USER ..................................................................................................................................23

7.2 VALIDATE WITH DIGITAL SIGNATURE CERTIFICATE..................................................................................................24
7.3 HOME PAGE ...................................................................................................................................................24
7.4 OPENING DAY CALENDAR SCHEDULING IN IREPS ..................................................................................................25
A. Step I...........................................................................................................................................................25
B. Step II..........................................................................................................................................................25
7.5 TENDER PENDING FOR OPENING (PUBLIC & RESTRICTED) ........................................................................................26
7.6 VALIDATE WITH VALID PASSWORD AND DIGITAL CERTIFICATE ..................................................................................26
7.7 TENDER PENDING FOR OPENING.........................................................................................................................27

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8 OFFER ENTRY PROCESS THROUGH IMMS .................................................................................................... 28

8.1 MANUAL OFFERS ............................................................................................................................................28

8.1 ORDER GENERATION .......................................................................................................................................31
8.2 ORDER MODIFICATION.....................................................................................................................................34

9 NOTIFY/MESSAGING FACILITY ..................................................................................................................... 36

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1. General Information
About IREPS (Indian Railway E-Procurement System)

https://www.ireps.gov.in is the official website of Indian Railways for procurement and Auction of
Materials. Railway users can upload their tender documents and can open tenders online. Registered
Vendors can access the tender documents through this site and submit their bids online, duly
encrypted at client machine itself. Authorized Vendors can view system generated tabulations online.
They have been provided facility for SMS alerts/email alerts for important events.

Vendors can also make electronic payments for Tender Document Cost and Earnest Money through
Direct Debit Facility of State Bank of India.

About MMIS

Materials Management Information System was developed at Central Railway in 1998 initially for
COS office, Stores A/c. office and five major depots of the C.Rly. Since then, the system has
undergone several customizations and is now successfully implemented on most of the Stores
Depots, Divisions & Stores finance branches all over Indian Railways.

With implementation of MMIS, the quality of work and output has improved, flow of information is very
quick. There has been transparency in the working and as per CVC guidelines high value purchase,
single tender purchase, sales information etc. has been posted on the net. All this has been possible
because of successful implementation of MMIS.

The details of all modules implemented under MMIS isas below:

a) Purchase Module: The entireprocess of procurement i.e. from registration of Demand to release
of purchase order and post contract activities is fully computerized. This has resulted in
reductionin lead time of the procurement cycle and also improves availability of the items to the
internal users. The information of the system is available on Intranet for managerial decisions.

b) Finance Module: Implemented at Stores A/c. in HQ. Bill passing activities, payments and Stores
Monthly Summaries are being generated through MMIS.

c) Depot Module: Implemented in the depots. Sub modules are Ledger Section, Yard, Transaction
Module, Receiving Section, Fabrication, Returned Stores, etc.

d) Uniform Module: This module facilitated for monitoring of uniform supply tothe railway
employees.

e) Sales Module: This module is for management of sale activity (disposal of scrap) of the railway.

f) Local Purchase (LP) Module: This module has been designed, developed and implemented in
Divisions & depot for petty purchase stock and non-stock items.

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About iMMS
Now, with the need of the hour, the present decentralized MMIS running on individual server in zonal
railways is being integrated at CRIS, NDLS with the upcomingiMMS web based application on central
servers. In the first phase, Local purchase module of iMMS has been rolled out for implementation in
all depots and divisions of stores department of zonal railways.

Other modules i.e. HQ purchase module &depot module will also be rolled out in a phased manner
making it a complete common platform for working and sharing/viewing data of all zonal railways.

2. URL of the Application

On opening this URL in Internet Explorer, the home page which is common for all users registered or
unregistered is shown, it looks like the one shown below:

The URL to access the home page of IREPS application is:

http://www.ireps.gov.in.
Type www.ireps.gov.in in your
browser for open IREPS Home page
http://www.ireps.gov.in.

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3. Functionality
Within iMMS application, users are registered as Railways Users. This document is intended to help
the Railway Users of Depots & Divisions understand iMMS application from their perspective.
Registered Railway Users will operate the iMMS application under the bounds of certain privileges
and functions assigned to them by iMMS System Administrators. Users have access to functions like
Demand registration, Tender Preparation and publishing of tenders process related tasks. It is
presumed that users have basic understanding about internet browsing and computer operations.

A separate form has been provided in the module for registration of Railway Users by individual zonal
system administrators. iMMSAdministrators can create a Railway User with specific functions
assigned and some sections also associated to that user. Railway users are always associated with
one account, one department and one or more sections under that one department. A Railway User
can perform his authorized functions only under the sections he is assigned. Some queries common
to all types of users like User Search, Account Search, and NIT Search etc. are available to all the
users.

3.1 iMMS Login Process

On the anonymous Home page of irepsuser gets the following screen where User has to
enter his/her user name and password to login into iMMS.

3.2 Login as Existing (Registered) User

A. Step I
The user has to click the login link (Which is enclosed with red square)and it opens the
screenshown in Step 2.

Click here to login intoiMMS

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B. Step II
Click on Railway User (iMMS) button on the screen to access the local purchase module
which is given below.

Click on iMMS button for Login

into iMMS

3.3 Authentication Process

A. Step I
Download JAR 1.7 or above version file and install into your machine for providing java
environment.

B. Step II
Login with Existing user id & password

Enter your user id & password into the user id /password field and press Login to verify
that you are registered user for iMMS.

Enter user id & password

and press Login button

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C. Step III
If the operating system is MS Windows and your e-token is already attached in your PC,
then just click on proceed to login.

Click on Proceed to
login

However for login to the system with multiple options please click on „Show all options‟.
The details of various logs in types under show all options are elaborated below.

(i) E-Token:- User has to ensure that token driver is installed in their Device.After that
user has to attach the device and enter password in password field and press “ok”
button to verify a valid token.
(ii) Windows Cert Store:-User has to ensurethat Digital certificate is installed in their
machine. After that user has to click on ok button to verify the installed Digital
certificate.
(iii) PFX File:-User has to ensurethat Digital PFX isavailable in their machine.After that
user has to enter password in password field and press “ok” button to verify a valid
PFX File.

Please follow the below screen shot for furtherprocess:-

E-Token, Cert store&

PFX File

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D. Step IV
Choose appropriate digital certificate from the popup windowand press ok button for
authentication.

Press OK button after select

Digital certificate for
authentication
Choose digital Certificate for
authentication

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3.4 Home Page ADMIN

After Successful login User Home page will be open with different menus and drop down
options depending on the privileges given by system admin. The functions related to
Local purchase can be accessed by clicking on the Local-Purchase menu.

Click on main menu for open sub

menus i.e. Click on Local-Purchase
Drop down menu for open Demand-Registration
menus form

3.5 Drop down List

Click on home page menu for drop down the list of sub menu items as highlighted in the
below screen

Click on highlighted links to

open associated forms from
menus

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3.6 Home Page Normal User

Click on Demand Registration

form link to open demand
registration form

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4. Demand Registration
After Click on Demand Registration sub-menu link user will be see the below Demand Entry form for
Demand Entry/Demand Registration.
User can get help about
‘form and fields’ by
pressing help button

Click on drop down list Click on Calendar

for STK/NSTK Demand button for pop-up
calendar

Click on LOV (List of

Value) Button for
populate List according
to the attached field

Click on drop down

button for SOP Para list

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4.1 Functionalities Used in Demand Entry form

S. No Button name Action Description

Clicking on New button User can open a
1 For New data entry
new form for inserting a new record
For edit/alter existing Clicking on Edit button User can
2
saved records edit/modify saved record
For save records Clicking on Save button User can save
3
permanently new or edit/modify record
Exit from current Clicking on Exit button User can Exit
4
opened form from the current form
LOV (List of value)for Clicking on LOV(List of Value) button
5 populate existing User can populate records according to
records that field
Clicking on Same as Indentor button
6 Same as indentor user can match the Bill Passing Officer
field with indentor field
User is not permitted to enter or modify
7 Disabled Field
in these fields having grey background
Calendar for date Clicking on Calendar button User can
8
select populate calendar for date field
Drop down list for Clicking on list button User can populate
9
existing values records according to that field
Text field area for Clicking on Text field area User can feed
10
feeding data text according to their requirement

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Field Data Mandatory

S.No Field detail Field Description Remarks
type Field
User should select one of
Stock/Non- Demand for stock & the item from drop down
1 Character Yes
Stock Non-stock items list for selecting Sock &
Non-Stock Item
After pressing save button
Generates Regn. No will be
Registration Number of After new generated automatically.
2 Regn. No No
registered demand demand This field can be used to
registration search previously
registered demands.
Popup automatically from
3 Status Status of demand Character Yes
system
User should enter Demand
4 Demand No Demand no Mixed Yes
no manually
User should select one
5 Date Calendar for date entry Date Yes
Valid Date from Calendar

Auto filled
No need to enter section
6 Sec. Section Code of User from user Yes
code manually
login
User can enter indentor
7 Indentor Indentor mixed Yes
here manually
User can select Tender
8 Type Tender type Character Yes
type from drop down list
9 Consignee Consignee Auto popup Yes Auto popup with P.L. No
User can enter Required
10 Reqd. At Required At mixed No
At manually
User can select P.L. No
11 P. L. No Price Ledger No Number Yes
from LOV
User can select Ven.
12 Ven. Group Ven. Group character No
Group from LOV
User should enter a valid
13 Allocation Allocation Number Yes
Allocation code manually
User can enter item
14 Description Description mixed No
description here manually
User should enter a valid
15 Qty Quantity Number Yes quantity of material
manually
16 Unit Unit Auto popup Yes Auto popup with P.L. No
User can select SOP Para
17 SOP Para SOP Para character Yes
from drop down list
18 Aprx. Rate Approx Rate Auto popup Yes Auto popup with P.L. No
19 App. Value Approx Value Auto popup Yes Auto popup with P.L. No
User can select SOP
20 SOP. Officer SOP. Officer Mixed No
Officer from LOV
User can enter bill paying
21 Bill Paying Bill Paying officer Mixed No
officer here
22 Bill Passing Bill Passing officer Mixed No User can enter bill passing

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officer here
User can enter their
23 Remarks Remarks Mixed No
remarks here
Last Purchase User can enter their last
24 Last Purchase Detail Mixed No
Detail purchase details here

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5. Tender Generation
Click on Radio
button User can
select only one
Tender mode at a
time

Click on LOV
Button for
populate Click on Click on drop
records calendar down list for
according to button select tender
attached for select type
field a date

Click on Del button

for delete selected
row

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5.1 Functionalities Used in Tender Generation form

S. No Button name Action Description

Clicking on New button User can insert a
1 For New data entry
new record
For edit/alter existing Clicking on Edit button User can
2
saved records edit/modify saved record
For save records Clicking on Save button User can save
3
permanently new or edit/modify record
User can print document for record
4 To print
purpose
Exit from current Clicking on Exit button User can Exit from
5
opened form the current form
LOV (List of value)for Clicking on LOV(List of Value) button
6 populate existing User can populate records according to
records that field
User can select Tender modes by
7 Radio Button
pressing Radio button
After save records User Can
For Approve/Publish
8 Approve/Publish Tender by pressing
Tender
Approve/Publish button
9 For Re-tender Button is disabled for user

For Create
10 Button is disabled for user
Corrigendum

11 For View For View Set of conditions

User can upload required files/documents

12 For Upload document
by pressing Doc. Upload button

13 For Help For help about form

User can delete selected record by

14 For Delete
pressing delete button
User not able to enter or modify in these
15 Disabled Field
fields
Calendar for date Clicking on Calendar button User can
16
select populate calendar for date field
Drop down list for Clicking on list button User can populate
17
existing values records according to that field
Text field area for Clicking on Text field area User can feed
18
feeding data text according to their requirement

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Field Field Data Mandatory

S.No Field Description Remarks
detail type Field
System Generated User can popup file no from LOV,
Regn. no from which is system generated
1 File no Number Yes
demand demand no from demand
generation form registration form
Check no is auto generated
2 Check Tender Check Number Yes number when user save the tender
records
Due date can be entered from
Tender Closing
3 Due on date Yes calendar button and should be
date
future date
User can select tender type from
4 Type Tender type Character Yes
drop down
IREPS User can select IREPS tender
5 Tender mode Character Yes
Tender radio button for IREPS tender
Manual User can select Manual tender
6 Tender mode Character Yes
Tender radio button for Manual tender
Delivery User can enter delivery terms in
7 Delivery Term Mixed No
Term this field manually
User can select group and group
8 Group Vendor Group Character No
description from LOV
9 Status Status Character No Status is auto popup from system
Status of
10 Published Character No Status is auto popup from system
published tender
Delivery User can enter Delivery period in
11 Delivery period Mixed No
period this field manually
User can select Cond. Set from
12 Cond. Set Cond. Set character Yes
drop down list
Payment User can enter Payment terms in
13 Payment terms mixed No
terms this field manually
User can enter Mode of Dispatch
14 Despatch Despatch mixed No
in this field manually
Insp. User can select inspection agency
15 Inspection Agency character Yes
Agency from drop down list
16 Value Value number Yes Value is auto popup from system
Trade Trade Group of an item can be
17 Trade Group number No
groups enterd through this field.
Special User can enter special conditions
18 Special conditions mixed No
conditions in this field manually
Price ledger no is auto popup from
19 P.L.No Price Ledger no Number Yes
system
Description is auto popup from
20 Description Description Mixed Yes
system
Consignee is auto popup from
21 Consignee Consignee Number Yes
system
Quantity is auto popup from
22 Quantity Quantity Number Yes
system
User can upload tender related
Doc
23 Document upload File No documents by pressing Doc
upload
upload button

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V-code is auto populated with

24 V-code V-code MIxed No group, User can modify or chang it
from LOV button
Vendor name is auto populated
Vendors
25 Vendors name Mixed No with group, User can modify or
name
change it from LOV button
26 City City character Yes City is auto populated with group
User can enter Remarks here
27 Remarks Remarks Mixed No
manually
User can view set of conditions by
28 View View Mixed No
pressing view button

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6 Publishing of Tender

6.1 Approve and Publish of Tender

After successful save of tender, user can approve/publish tender by pressing Approve/Publish
button which is highlighted with red square in the below slide

Click on Approve/Publish
button for publishing of tender

Click on LOV
Button for Click on
populate Click on drop
records calendar down list
according to button for select
attached for select tender
field a date type

Click on Del
button for delete
selected row

When User presses the Approve/Publish button system will

throw some checksum and guidelines which is given below in the
following steps.

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A. Step I
When User press Approval/Publish button the below popup message will display,
Press OK button to attach Digital certificate which is stored in User machine

B. Step II
Press OK button for authenticate digital certificate

C. Step III
After successful Validation of digital certificates the following popup message will display
and now user can publish tender to IREPS by pressing OK button

D. Step IV
Press OK button for NIT Publishing of tender

For tender opening process user has to login into ireps application
through the portal www.ireps.gov.in which is detailed below with
screen shots

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7 IREPS Login Process

Click on Railway
Users (E-Tender)
Button for login into
IREPS

7.1 Login as Existing User

Enter Registered User id & password

into User name & password and
press login button

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7.2 Validate with Digital Signature Certificate

Click on button for attach

Digital Signature Certificate

7.3 Home page

Click on link to
open restricted
tender box opening
Schedule

Click on link to open

Public tender box
opening Schedule

Click on link to
open Public &
Restricted
tender box
opening

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7.4 Opening Day Calendar Scheduling In IREPS

A. Step I
Tender Box Opening Schedule for Restricted Tender

Restricted Tender
Box Schedule

User can change

restricted tender box
opening schedule from
selecting drop down list

After modification from

dropdown list press
save & submit button
for save changes

B. Step II
Tender Box Opening Schedule for Public Tender

Public Tender Box

Schedule

User can change public

tender box opening
schedule from selecting
drop down list

After modification from

dropdown list press save
& submit button for save
changes

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7.5 Tender Pending for opening (Public & Restricted)

7.6 Validate with Valid Password and Digital Certificate

Enter a Valid password

within password fields

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7.7 Tender Pending for opening

Click on Action Buttons

for open tender Details

Click on 1 2 3 4 link buttons

for next list of tenders

After opening of the tender in IREPS, the user will now have to log
in to iMMS for creation of Purchase Order. For Manual iMMS
tenders, the same should be opened manually as per existing
procedure and should be tabulated through iMMSinTab. Manual
Offers link.

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8 Offer entry Process Through iMMS

8.1 Manual Offers

In case of manual iMMS tender, the tender will be opened manually as per existing system
and Tabulation will be done through Tab Manual offersform.

Mandatory
S.No Field detail Field Description Field Data type Remarks
Field
Generated after Check no is auto
1 Check No Check no New Offer Check No generated when users
No save the tender no
User can popup file no
from LOV, which is
2 Ten No. Tender No. Mixed Yes system generated tender
no from tab manual
offers form
Type is auto popup from
3 Type Tender Type Char yes
system
Tender Closing Due Date auto popup
4 Due Date Date Yes
Date from system

5 Offer Offer Mixed Yes User can enter offer here

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Validity is auto popup

6 Validity Validity Date Date Yes
from system
Days is auto popup from
7 Days Number Number No
system
User can select Vendor
8 Vendor Vendor Code Mixed Yes
code from LOV
Vendor name is auto
9 Vendor Vendor Name Char Yes
popup from system
Tendor Qty is auto
10 Tender Qty. Tender Qty. Number Yes
popup from system
User can select unit
11 Unit Units Description Char Yes
description from LOV
City is auto generated
12 City City Char Yes
from system
Delivery Delivery terms is auto
13 Delivery Terms Char Yes
Terms generated from system
User can enter basic rate
14 Basic Rate Basic Rate Number Yes
in this field manually
Delivery Delivery Period for Delivery period is auto
15 Character yes
Period stock/Non-stock generated from system
Discount in
User can enter discount
16 Discount percent, rate and Number No
in this field manually
lump sum
Mode Dispatch
Mode Mode dispatch is auto
17 such as by road Character Yes
Dispatch generated from system
transport
Packing in User can enter Packing
18 Packing Number No
Percent and rate in this field manually
100% payment on
Payment receipt & Payment term is auto
19 Mixed Yes
Term acceptance by generated from system
consignee.
Excise Excise Duty in User can enter excise
20 Character No
Duty Payment and rate duty this field manually
Inspection Inspection authority is
Insp.
21 Authority by Character Yes auto generated from
Authority
Consignee system
User can enter sales tax
22 Sales Tax Sales Tax Character No
in this field manually
P. L. No is auto
23 P. L. No. Price Ledger No. Number Yes
generated from system
User can enter Freight in
24 Freight Freight charges Number No
this field manually
Description/ Description/Counte Description/ Counter
25 Counter r Offer as per Character No Offeris auto generated
Offer tender from system
Other Charges in User can enter Other
26 Other Chg. percent, Rate and Number No Chg. in this field
lump sum manually
Total Rate is auto
27 Total Rate Total Rate Number Yes
generated from system

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User can enter Special

SPL
28 SPL Condition character No Condition in this field
Condition
manually
Total value is auto
29 Total Value Total Value Number yes
generated from system
User can enter Officer in
30 Officer Officer character No
this field manually

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8.1 Order Generation

This form is used for generation of Purchase Order. (draft as well as final)

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Field Field Field Mandatory

S.No Remarks
detail Description Data type Field
After pressing save button PO
Purchase Order
1 PO Check Number No Check will be generated
Check
automatically
Source such as
Direct purchase,
User can select source type
2 Source Rate contract, Character Yes
from drop down
Other railway,
Prod. Unit
User can select Tender
3 Tender No Tender No Mixed yes
Number from LOV
Due date is auto popup from
4 Due Date Due Date Date Yes
system
User can select Offer Check
5 Offer Chk Offer check no Character No
no from LOV

User can select Vendor from

6 Vendor Vendor Code Mixed Yes
LOV

7 M/s Suppliers Name Character Yes M/s is auto popup from system
Address is auto popup from
8 Address Address Mixed Yes
system
Delivery Terms
Dely. Dely. Termsis auto popup from
9 such as free at Character Yes
Terms system
Destination
10 City Vendor City Character Yes City is auto popup from system
Desp. to is auto popup from
11 Desp. to Despatch To Character No
system
Dely. Dely. Period is auto popup
12 Daily Period Character Yes
Period from system
Bill Passing Bill passing is auto popup from
13 Bill Passing Character Yes
Officer system
Bill Paying is auto popup from
14 Bill Paying Bill paying officer Mixed Yes
system
Payment terms
such as 100%
payment on Pyt. Terms is auto popup from
15 Pyt. Terms Mixed Yes
receipt & system
acceptance by
consignee
Inspection
through RDSO, User can select inspection
16 Inspection Character Yes
RITES, type from drop down
Consignee etc.
User can enterinsp. city in this
17 Insp. City Inspection City Character No
field manually
Des. Mode is auto popup from
18 Des. mode Description mode Character Yes
system
Purchase Order User can enter P. O. No in
19 P. O. NO Number No
Number this field manually

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Purchase Order Date is auto popup from

20 Date Date Yes
No. date system
Description is auto popup from
21 Description Description Character No
system
Price Ledger P.O. Nois auto popup from
22 P.L.NO Number No
Number system
Cosingeeis auto popup from
23 Consignee Consignee Character Yes
system
User can enterspl. Cond. in
24 Spl. Cond. Special Condition Character No
this field manually
Quantity is auto popup from
25 Quantity Quantity Number Yes
system
User can select coverage
26 Coverage Coverage Character Yes
from drop down
User can enterrate/unit in this
27 Rate/ Unit Rate/Unit Number Yes
field manually
28 Unit Unit Character Yes User can select unit from LOV
Allocation is auto popup from
29 Allocation Allocation Number Yes
system
Discount (related User can enterdiscount in this
30 Discount Number No
to Percent) field manually
Officer is auto popup from
31 Officer Officer Name Char Yes
system
User can enterpacking in this
32 Packing Packing Char No
field manually
Designation Desig is auto popup from
33 Desig Char Yes
Officer system
Exciseis auto popup from
34 Excise Excise Duty Number No
system
User can select date from
35 Dely. Dt Delivery Date Date No
date button
User can enterdays in this field
36 Days Days Number No
manually
User can entervat in this field
37 VAT VAT Number No
manually
User can enterQtn. No in this
38 Qtn. No. Qtn. No Number No
field manually
User can enterfreight in this
39 Freight Freight Char No
field manually
User can select Qtn. date from
40 Qtn. Date Date Date No
date button
Dem. Dt.is auto popup from
41 Dem.Dt. Date Date No
system
User can enterother in this
42 Other Other Percent Number No
field manually
Demand Demand Nois auto popup from
43 Demand Number Mixed Yes
No. system
Total rateis auto popup from
44 Total Rate Total Rate Number Yes
system
Order Order valueis auto popup from
45 Order Value Number Yes
Value system

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 User Manual of iMMS for Depots & Divisions (LP Module)
CRIS

8.2 Order Modification

Field Field Data Mandatory

S.No Field Description Remarks
detail type Field

Price Ledger User can select Tender Number from

1. P. O. No Number Yes
Number LOV

After pressing save button

Mod Modification
2. Number No Modification Advice will be generated
Advice Advice
automatically
3. Date Date Date Yes Date is auto popup from system
MA Sr. Modification Modification Advice no is auto popup
4. Number No
No Advice Sr. No from system

5. Status Status Character Yes Status is auto popup from system

6. Firm Name of Firm Character Yes Firm is auto popup from system

Firm‟s User can enter firm‟s ref no in this

7. Firm‟s Ref No Number
Ref No field manually
User can enter date in this field
8. Date Date Date No
manually

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User can enter remarks in this field

9. Remarks Remarks mixed No
manually
10. Officer Officer Character Yes Officer is auto popup from system
Designati Officer Designation is auto popup from
11. Character Yes
on Designation system
12. S. No Serial Number Number Yes S. No is auto popup from system
Amended User can select Amended Clause
13 Amended Clause Character Yes
Clause from Popup Drop-Down list
14. Existing Existing Mixed Yes Existing is auto popup from system
Amended User can enter Amended as in this
15. Amended As Mixed Yes
As field manually

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 User Manual of iMMS for Depots & Divisions (LP Module)
CRIS

9 Notify/Messaging Facility
The system has inbuilt e-mail type messaging system which should be used for communication
between inter railway users and for making any request to Helpdesk team of iMMS at CRIS, New
Delhi for resolving any technical issue. To use this facility, please click on „Notes/Messages‟ button in
your home screen after log in to iMMS.

New Messages received

Automatically

If you have already received any new message, it will be populated automatically in your home page
as shown above.

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CRIS

To send a message to a particular user or group of users, click on „Notes/Messages‟ which will open
the following window

Click on „New Note‟ button at the top right to compose new „note/message‟. Type the user id of the
recipients in capital letters only as shown below.

Recipients should be
entered in Capital Letters

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CRIS

In case the user id is not known, the same can be selected from the drop down list by clicking on
„Select Recipient „ button.

User can find a particular

User Id from selecting drop
down list

Press Show
user button
for query

1. User id of iMMS for technical help: HELPDESK.

2. User id of iMMS for other issue :SYSADM99.

Page 38 of 38 CRIS