Guidelines – 2019

for full-time MBA program with SNU-

MBA Sabbatical Program

HCL Technologies Ltd. 2019. All rights reserved.

No part of the document may be copied, reproduced, stored in any retrieval system, or transmitted in
any form or by any means, electronically, mechanically, or otherwise without prior written.
Guideline Details
Objective
To enable employees to apply for HCL- SNU MBA Sabbatical program to bring a unique opportunity to provide
accelerated career paths for our top talent whereby they can upgrade their qualifications and skills and
become part of the SMT cadre.

Scope & Eligibility

This Policy is applicable to all permanent employees (“Employees”) of HCL Technologies Ltd including its
subsidiaries (“HCL”) in E0.2 to E2.1 bands, who have completed a minimum of 2 years with HCL from Date
of joining, and have a pass percent at 60% for overall educational till graduation, based in India with rating
as Distinguished Performance’, ‘Exceptional Performance’ and ‘Good performance’ in last annual appraisal
cycle (only if annual aligned).
Those whose rating is ‘Good performance’ in the last annual appraisal cycle and who have within the last 24
months either:
1. Presented at the Good Practices Conference
2. Created Certifiable value in Value Portal or MAD JAM
3. Brought a Certifiable opportunity through Lead-Gen
would only be applicable for the program for 2019 - 21.

Program Details
 Employees fulfilling the above eligibility criteria and qualifying the selection process as mentioned
below can enroll for full-time MBA program from Shiv Nadar University (“SNU”)
 The employment with HCL on a leave without pay basis will continue during their study period
with medical coverage in line with the medical policy of the company at that time.
 Post successful completion of the MBA program from SNU they will rejoin as SMT with a revised
pay. Details in annexure (pls. refer to the end of the document)
 In addition to the chosen primary specialization, students are encouraged to build their knowledge
and skills by choosing two additional elective courses for an Advanced “deep dive” Specialization in
their primary area. Such an additional specialization would require courses from specific course
clusters offered by the relevant SME department. Examples are “Cyber Security”, “IOT”, “Lead like
an Entrepreneur”; “Quantitative Finance”, E-commerce and Digital Marketing, Data Science and
Analytics; Performance Management and Behavioral Assessment; and Environmental Management
and Enterprise Sustainability

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  For details on MBA program content – refer www.snu.edu.in Employees who are selected for this
program and who pursue it availing the benefits mentioned in this policy will be required to get into
a Service agreement of INR 3 Lakhs with HCL at the time of commencement of the MBA
program which will be valid for 18 months post their re-joining HCL in the SMT cadre

Tuition Assistance
 All selected Employees will be eligible for SNU scholarship by default i.e. Out of the total tuition fee
of 10 Lakhs (for the 2-year period), 50% is being waived off owing to the substantial partnership
between the institutions
 Women employees will be encouraged to partake in the program and will constitute 50% of overall
Batch – 2019.
 A study loan will be available via partner banks at Shiv Nadar University Campus
 The tuition assistance will only comprise of the tuition fees charged by SNU. The remaining amount
of the fee/charges like books or course materials, late fees, examination fees, transportation costs
etc. is to be borne by the Employee.
 For more information on the fee structure please find details in Annexure (pls. refer to the end of
the document)

Selection Criteria
 Employee to self-nominate during the stipulated time window for the program by expressing interest
and filling Statement of Purpose form
 Employees will be selected based on their passing the different selection filters as follows:
Step 1: Evaluation of candidate’s “Statement of Purpose”
Step 2: List of eligible candidates’ post clearing Step 1 will be provided to SNU by HCL
Step 3: SNU would administer a written test* of 2h 15m duration on verbal, mathematical,
analytical/logical reasoning and writing abilities as following:
Sl. No. Section Number of Questions Time

1 Verbal Ability 20
90 minutes
2 Mathematical Ability 20

3 Analytical/Logical 20
Reasoning
4 Writing Ability Test One short essay on a given 45 minutes
topic

The written test will be conducted at HCL locations in Noida, Chennai, Hyderabad and Bangalore.
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 Step 4: Applicants shortlisted from Step 3 will move to personal interview round. PI will be
conducted by joint panel of HCL & SNU.
Final selection of employees for program will be a joint decision of this committee comprising of
HCLT and SNU members.

Benefit after the Program

 Employees after successful completion of the full time MBA from SNU will be on boarded as SMT
(refer SMT salary structure in annexure below) with HCL at any India location based on business
requirement. First 2 months’ post deployment will be as Intern with Stipend of Rs. 25,000 per
month.

Passing Criteria
SNU Students of Batch 2018 will adhere to following guidelines for successfully completing the MBA
program –
 Mandatory 90% attendance
 Timely submission of Assignments and Projects
 CGPA Scores:
o Below 6 CGPA – No Change in Band / Designation / Compensation

Internship & Final Deployment

Students will undergo Internship in the First year for 2 months in their deployed Lobs as per Role criticality
and demand. Mentor / Lob Manager will continue to align Projects and tasks till the Intern completes MBA
Program. Students completing MBA Program will be deployed back to different Lobs basis SMT demands at
that time.
 Employees will also be working as interns for 2 months after 1st year and 2 months at the start of
deployment and will receive 25,000 INR per month stipend during the period of this internship.
 Deployment will be basis availability of Role at any location Pan India.
 Declining of Roles / Non Selection / Location constraint by the students will lead to Bench allocation
as Regular employee (Non SMT) and previous compensation – Band – Designation.
 They would be allowed to look for roles outside post payment of Bond amount.
 Employee will continue to be on LWP till deployment, if not selected / Deployed to any role post
course completion.
 Employee will not be given any location preference. Deployment will be based on
business requirement at any India Location.

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Fee Structure
The fee structure at SNU consists of 6 components. These are mentioned in the table below.
As a special case SNU is offering 50% Tuition fee waiver to all HCL employees who get admitted under this
program. The fee structure is given in the table below:
Item Year 1 Year 2 Full Program
(1) One time charges
Admission Fee (Non-refundable) ₹ 25,000 ₹ 25,000
Security Deposit (Refundable) ₹ 1,25,000 ₹ 1,25,000
Lifetime Alumni Membership ₹ 5,000 ₹ 5,000

(2) Recurring Charges

Tuition Fees ₹ 5,00,000 ₹ 5,00,000 ₹ 10,00,000
Hostel Fees - Single A/T ₹ 1,44,450 ₹ 1,44,450 ₹ 2,88,900

(3) Total Charges (1)+2) ₹ 7,94,450 ₹ 6,49,450 ₹ 14,43,900

(4) Financial Assistance

Tuition Fee Waiver 50% ₹ 2,50,000 ₹ 2,50,000 ₹ 5,00,000

(5) Net Payable (3)-(4) ₹ 5,44,450 ₹ 3,99,450 ₹ 9,43,900

Note:
Tuition Fee Waiver is for 4 semesters only.

All charges are payable at the beginning of the Academic Year as per schedule announced separately.

Mess and Laundry Charges: In addition to the above, the use of mess and laundry services from the
University authorized resident vendor is mandatory for all resident students irrespective of the degree
program they are pursuing. We collect advances of ₹21,500 per semester for mess and 2,250 per
semester for laundry, which is passed through to the vendors. These charges are collected by the
University at the beginning of every semester and paid to the vendor. These charges may vary from
year to year based on inflation and the decisions of the relevant student body and Dean-Student
Welfare, and will be communicated by Dean-Student Welfare at the beginning of each academic year.

Security deposit is refunded on Graduation after deduction of any recoveries.

The fee waiver is being offered to HCL employees under the program and is contingent upon the
individual continuing to be an employee of HCL until 18 months from date of re-joining. In case the
individual leaves HCL before 18 months from date of re-joining, SNU fee waived earlier has to
be paid back to SNU.

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SMT Salary Structure (At the time of Re-joining)

COMPENSATION PLAN
Designation Senior Management Trainee (SMT)

TOTAL: Monthly Components: Annualized 7,44,183

TOTAL : Annual Components (PF, Gratuity , Medical) 47,817
Total Variable: Performance Bonus at 100% achievement levels 1,08,000

COST TO COMPANY - per annum 9,00,000

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CARS CHART - 4 stages

CARS Chart

Revision History

Version No Date Prepared by / Modified by Significant Changes Approved By

Meera Sain (40108359)/
1.1 11th Jan 2018 Amended for the batch 2018- Ashish Bhalla (40107070)
Disha Gupta (51571747)
2020 – Eligibility Criteria,
Selection Process and Fee
structure.

1.2 23rd Jan 2019 Meera Sain (40108359)/ Rupali Amended for the batch Ashish Bhalla (40107070)
Bhutani (51735223)/ Nikita 2019-2021 – Eligibility
Chawla (51654521) Criteria, Selection Process
and Fee structure.

This Policy can be amended, modified or withdrawn at HCL’s discretion, and such withdrawal will
not render an existing batch null and void

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