FORMAT MEMORANDUM

1. Main Idea: Discuss problem (if any) in the 1st passage

2. Provide Solution: explanation and answer queries, pattern, procedure, criteria
of the task or main message.
3. Suggest the actions that the reader should take
4. Positive Close

Sample 1:

Example of memorandum

KEY POINTS:

1. Training is for (?)

2. Who is the presenter and purpose of training?
3. Include brief background of his/her education and experiences
4. Training will be held date, day, time, location and hall
5. Parking is available or not
6. Lunch or refreshment will be served or not
7. Ensure your presence for reservations

1. The senior authority has decided to conduct the seminar related to the
computer training session for the employees of PUCIT. This is mandatory for
everyone to attend it.
2. Mr. ______will be the presenter because he has recently completed ____________.
Moreover, he has approximately __________________of experience in the same
field.
3. From the past few months/weeks, we received different complains from
employees regarding the process of operating CMS and to tackle with
complete MS. Office.
4. Training session is for all the employees of PUCIT. It’s a 2 weeks session that
is starting from ____________________ till _____________ certificates will be provided
to all the contributors
5. Training will be held in ______(Hall). Starting and ending time is __________.
Parking slots are available. You can’t take your relatives or kids along.
Refreshment will be given to you.