EMERGENCY PREPAREDNESS (CONTINGENCY PLANNING)

Steps in contingency planning:

• 1. Hazard & risk analysis: list hazards/events that threaten
food security and/or implementation of ongoing assistance
operations
• 2. Contingency prioritization : assess probability & likely
outcome of each hazard & select those for which specific plans
should be prepared (e.g. the most probable and the worst-case)
• 3. Scenario building: for each contingency, likely outcomes &
situation that would be faced
.
• 4. Contingency plan preparation: define what agencies
need to do to respond to each scenario and how the response
would be organized

• 5. Preparedness actions & updating the plan: take specific

actions to enhance preparedness; review analysis & plan
regularly, & update when necessary
 Describing a scenario

Make specific planning assumptions:

Location(s)/area(s) that are expected to be affected
No.& characteristics of people expected to be affected
Impact on production, markets & access, coping ways
Likely depletion rate of household stocks
Period during which assistance may be required
Assistance actions expected from governments & others
Availability and capacities of implementing partners
Expected constraints on logistic/delivery systems
Security situation and any constraints on movements
Short term Commodity Substitution
Blended food and beans 1 to 1
Sugar and oil 2 to 1
Cereals and beans 2 to 1
Cereals for oil 3 to 1
(Not oil for cereals)
 CHALLENGES IN IMPLEMENTATION &
MANAGEMENT OF FOOD AID
•Security
•Political –Government clearance for areas controlled by
rebel movements
•Weather affecting accessibility of affected populations
•Adequate capacity (planning, staffing, structure, systems,
procedures, guidelines, information flow, communication,
decision-making and administrative support)
•Availability of the right resources at the right time