IW Mining & Consulting Services (Pty)

Ltd
Postnet Suite 3246,
Private Bag X82245
Rustenburg, 0300
iwminingservices@gmail.com
Tel: 082 444 9946
083 305 7940
Fax: 086 535 9652

TEMPORARY COVID-19 RESPONSE AND SICK LEAVE POLICY

Except, as otherwise noted below, this policy is effective starting 01 August 2021 and shall remain in effect
until further notice. This policy supersedes and replaces all previous sick leave policies in connection with the
COVID-19 Pandemic.

Summary of Policy
• Policy is effective as of 01 August 2021;
• Provides paid leave, at the employee’s regular rate of pay, when the employee is unable to work due to
reasons related to COVID-19 infection;

Eligibility
All regular, full-time employees are eligible to take paid leave under this policy, provided they have tested
positive for COVID-19 and are in possession of a valid sick note from a registered medical practitioner.
SCENARIO RESPONSE
SCENARIO 1 RESPONSE A

IF AN EMPLOYEE TESTS POSITIVE FOR COVID-19, I. AFTER ABSENCE OF 2 DAYS, EMPLOYEE MUST
DETERMINE WHERE INFECTION OCCURRED: PRODUCE A VALID SICK NOTE CONFIRMING
COVID-19 DIAGNOSIS OR FACE POSSIBLE
A. EMPLOYEE ACQUIRES VIRUS AT WORK DISCIPLINARY ACTION

OR; II. EMPLOYER TO LODGE A CLAIM WITH COIDA

WHICH WILL PAY COMPENSATION FOR UP TO
B. VIRUS NOT ACQUIRED BY EMPLOYEE AT 30 DAYS (EMPLOYERS RESPONSIBILITY TO
WORK PAY 75% OF SALARY FOR 3 MONTHS AND
THEN CLAIM BACK FROM COMPENSATION
COMMISSION)

RESPONSE B

I. SICK LEAVE MUST BE SUPPORTED BY A VALID

SICK NOTE FROM A REGISTERED MEDICAL
PRACTITIONER CONFIRMING THE COVID-19
DIAGNOSIS

II. IF SICK LEAVE IS EXHAUSTED, AN

APPLICATION FOR TERS UIF BENEFIT WILL BE
SUBMITTED (SUBMISSION IS EMPLOYERS
RESPONSIBILITY)

ALL COVID-19 POSITIVE EMPLOYEES MUST SELF-ISOLATE FOR A MINIMUM 10-DAYS

SCENARIO 2 RESPONSE

EMPLOYEE AT HIGH-RISK OF EXPOSURE AT WORK
SCENARIO 3
EMPLOYEE AT HIGH RISK OF EXPOSURE OUTSIDE OF
WORK PLACE
IT IS THE EMPLOYER’S DUTY TO ENSURE A SAFE AND
HEALTHY WORKING ENVIRONMENT FOR ALL
EMPLOYEES, AS WELL AS TO CONDUCT A COVID-19
RISK ASSESSMENT TO MINIMISE THE RISK OF
INFECTION BY IMPLEMENTING PROTOCOLS AND
PROCEDURES IDENTIFIED DURING THE RISK
ASSESSMENT.
IT IS THE RESPONSIBILITY OF ALL EMPLOYEES TO
OBSERVE ALL COVID-19 PROTOCOLS, PROCEDURES
AND RULES AND TO REPORT ANY BREACH OF THE
RULES OR POSSIBLE EXPOSURE TO THE EMPLOYER
SCENARIO 4
A) AN EMPLOYEE DISPLAYS SYMPTONS AND / OR HAS
POSSIBLY BEEN EXPOSED TO, OR HAS BEEN IN CLOSE
CONTACT WITH INFECTED/S (WITHOUT HAVING
BEEN TESTED) EMPLOYEE SHALL INFORM THE
EMPLOYER FROM A REMOTE LOCATION
SCENARIO 4
B) AN EMPLOYEE DISPLAYS SYMPTOMS OF COVID-19
(WITHOUT HAVING BEEN TESTED) WHILE ON DUTY
AT THE WORK PLACE
IW Mining & Consulting Services (Pty)
Ltd
Postnet Suite 3246,
Private Bag X82245
I. EMPLOYEE TO GO ON PAID SICK LEAVE FOR 0300
Rustenburg,
iwminingservices@gmail.com
MAXIMUM OF 14 DAYS (EMPLOYEE MAY
Tel: 082 444 9946
APPLY FOR TERS UIF PRIVATELY IF SICK 083 305 7940
LEAVE HAS BEEN EXHAUSTED) Fax: 086 535 9652
II. IF EMPLOYEE TESTS POSITIVE FOR COVID-19,
THE EMPLOYER MUST LODGE A CLAIM WITH
COIDA ON EMPLOYEES’ BEHALF
RESPONSE
I. IF ALL LEAVE OPTIONS ARE EXHAUSTED, THEN
NO WORK-NO PAY WILL APPLY, UNLESS
EMPLOYEE UNDERGOES A TEST TO CONFIRM
COVID-19 DIAGNOSIS
II. EMPLOYEE MUST SELF-ISOLATE FOR 14 DAYS
IF POSSIBILY EXPOSED, UNLESS THEY CAN
PRODUCE A NEGATIVE COVID-19 TEST THAT
IS NO OLDER THAN 48 HOURS
III. IF EMPLOYEE, TESTS POSITIVE AND
PRODUCES A VALID SICK NOTE, THEY WILL
RECEIVE PAID SICK LEAVE FOR THE PERIOD
STATED BY THE MEDICAL DOCTOR
IV. IF AN EMPLOYEE SELF-ISOLATES BY
AGREEMENT WITH THE EMPLOYER, THE
EMPLOYEE CAN PRIVATELY APPLY FOR THE
TERS UIF BENEFIT
RESPONSE
I. EMPLOYER, MUST NOT ALLOW THE
EMPLOYEE TO RETURN TO SITE OR REPORT
FOR DUTY. EMPLOYEE TO BE PLACED INTIALLY
ON PAID SICK LEAVE (MAXIMUM PERIOD OF
2 DAYS)
II. IF EMPLOYEE IS ABSENT FOR MORE THAN 2
DAYS, EMPLOYEE MUST PRODUCE A VALID
SICK NOTE IN ORDER TO QUALIFY FOR ANY
ADDITIONAL PAID SICK LEAVE
RESPONSE
I. EMPLOYEE TO BE IMMEDIATELY
QUARANTINED AND ISOLATED FROM FELLOW
EMPLOYEES, THEN TRANSPORTED (BY
AMBULANCE ONLY) OFF-SITE TO CHOSEN
SELF-ISOLATION VENUE OR FOR A MEDICAL

OUR DUTIES AS A RESPONSIBLE EMPLOYER INCLUDE:
1) CONDUCTING REGULAR, COMPREHENSIVE
COVID-19 RISK ASSESSMENTS TO IDENTIFY AND
MINIMISE INFECTION IN THE WORKPLACE
2) TRAIN AND INFORM STAFF ABOUT THE COVID-19
VIRUS AND ANY MEASURES RECOMMENDED BY
THE RELEVANT AUTHORITIES AND MEDICAL
EXPERTS
3) REGULAR COMMUNICATION AND UPDATES
REGARDING COVID-19 SITUATION
4) REVIEW COMPANY INSURANCE COVERAGE
5) ENSURE ALL REGULATIONS ARE FOLLOWED AT
ALL OR WE COULD BE FOUND TO BE NEGLIGENT
BY COIDA
6) ALL EMPLOYEES TO COMPLETE A RETURN FROM
LEAVE / ABSENCE QUESTIONAIRE (POPI)
IW Mining & Consulting Services (Pty)
Ltd
Postnet Suite 3246,
Private Bag X82245
EXAMINATION AT CHOOSEN MEDICALRustenburg, 0300
iwminingservices@gmail.com
CENTRE TO HAVE A COVID-19 TEST DONE
Tel: 082 444 9946
083 305 7940
II. EMPLOYEE TO BE PLACED ON PAID SICKFax: 086 535 9652
LEAVE, (FOR A MAXIMUM PERIOD OF 2
DAYS) AFTER WHICH, EMPLOYEE MUST
PRODUCE A SICK NOTE IN ORDER TO QUALIFY
FOR ANY ADDITIONAL PAID SICK LEAVE
PLEASE NOTE THE FOLLOWING
IMPORTANT INFORMATION BELOW:
IN SENARIOS THAT ARE BEYOND THE CONTROL OF
THE EMPLOYER, SUCH AS THOSE LISTED BELOW, THE
FOLLOWING RULES WILL IMMEDIATELY COME INTO
EFFECT AND APPLY TO ALL EMPLOYEES:
I. IF THERE IS A GOVERMENT ENFORCED
SHUTDOWN - NO WORK - NO PAY RULE WILL
APPLY, OR ANNUAL LEAVE WILL BE PAID IF AN
EMPLOYEE HAS ANY AVAILABLE
II. IF THE CLIENT COMPANY ENFORCES A
SHUTDOWN, THE EMPLOYER MUST PAY
EMPLOYEES MONIES DUE TO THEM FOR THE
PERIOD PRECEEDING THE SHUTDOWN, OR IF
POSSIBLE,THE EMPLOYER WILL APPLY FOR
TERS UIF BENEFIT ON BEHALF OF ALL
ELIGIBLE EMPLOYEES