APPLIED PROJECT (CPL-5559)-CPMT-0015

WEEK 13

2312 SPRING FIELD CRES

OAKVILLE L6J 7P8

SUBMITTED TO: DIANA OLIVEIRIA

PROJECT TEAM MEMBERS

1. Baljeet singh C0697512

2. Jarmanjeet singh C0696897

3. M V Kishore C0696545

4. P Kartik C0696086

5. S Rahul Reddy C0694232

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 TABLE OF CONTENT

SR.NO CONTENTS PAGE NO.

1. Close out documents 3-10

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CLOSE OUT:

Phases for close –out: Areas of co coordinating in the closing phase of a residential house
including demolition at 2312 spring field crescent Oakville L6J7P8

Quality
Finical report
Occupancy
Bonding and insurance
Utilities
Commissioning
Deficiencies
turnover document
warranty periods or performance

QUALITY:
Quality is the most important part of the construction as the reputation of the contractor is
seen by the quality of construction he is providing. Our top priority in this project is to maintain
high quality as well as lofty standards of installation as well the client should mention all the
quality standards he is expecting in the specifications. The project team members must
coordinate with the owner and contractor in order to maintain the quality required by the
client. The owner should hire a quality inspector to verify the stages of the construction and
also to keep up with the project team to check for the quality standards they are maintaining
and giving feedback to the owner.

The quality of the construction depends upon all the people involved in the construction team
members and workers should coordinate to maintain the quality required by the owner.

Scope change plays a key role in maintain the quality so any changes in the scope should be
verified and planned thoroughly.

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Quality inspections should be done regularly in order to maintain the quality standards.

The project manager and project team should coordinate and communicate thoroughly in order
to maintain the quality.

The owner should keep the knowledge of stages of construction to know the quality he is
expecting is delivered.

Subcontractors should provide the quality promised by them as they are part of QC team

Contractors should hire experienced trades men to maintain high quality of installations.

Our team and the client have coordinated in every stage of the construction for delivering the
requirements of the owner and have performed in excellent way for completing the
deliverables and completing the construction with the assured quality. (WE BUILD ONTARIO,
2010)

FINANCIAL:
Maintaining records of the expenses and tracking them keeps the project from going over
budget so keeping the records can also help to cut the costs we can also identify the remaining
balance for the construction also know about the expenses already done.

Prefect planning and estimating of the costs can help in maintain the finance on track as we will
have the knowledge of the stages of the construction and the costs involved in it.

The main issue for the finance process is keeping track of expenses as we are in close out stage
there are a lot of documents to be maintained like

Invoices of the purchases

Pending bills which have to be cleared

Payments

Utilities

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Expenditure ledgers

Permits and approvals

Final fund release letter

OCCUPANCY:
This is an important part in the close out phase where a lot of disturbances may occur between
the owner and the contractor as the contractor have to complete all the remaining deliverables
that is prepare a to do deficiency list and complete them before the owner occupies the
property. So, the best thing to do for the contractor was to rush in developing the remaining
deliverables list and completing them as quickly as possible or manage the schedule such that
contractor can make a room of about a week before handing the property to the client or
owner to complete the remaining deliverables. As per the Ontario building code section 1.3.3
occupancy of unfinished building states the following:

Partial occupancy: everything between the owner and the contractor has to be clearly state in
the bid documents before the initiation of the work. When the close out will happen and about
the final finishing to be done by the contractor before handing out the project to the owner.

The documents also should be including with the clear requirements of the owner before
occupying the property. Owner should be familiar and have a clear idea about the outcome that
he is going to receive at the finish just to minimize conflicts.

Occupancy prior to completion: the client or owner may occupy the property before
completion if the terms and conditions say so as because the owner and the contractor
mutually agree on this term. So, in order to continue in this period smoothly the relation
between the owner and the contractor should be smooth and fair as there will be work
remaining to be completed for the contractor. Owner may have some disturbances like
unwanted sounds and dust, but this phase may not take much time and it’s the owners call
after all. (WE BUILD ONTARIO, 2010)

INSURANCE AND BONDING:

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Bonding: The construction bonds are helpful in saving the rights of the owner and keeping the
contracts under control under the construction contract made. The procedure of safe guarding
a contract is done by using a bonding with the third-party companies with an additional cost.
These bonds are mainly used to save the owners investment and provide financial security in
the form of contracts that are made with the Construction Company, contractor and
subcontractors etc. As the owner has the performance period which is applicable for a period of
one year. If the contractor denies getting the work done the owner approaches the surety
company to complain about the failure of work. These companies monitor the clients so that
they have no issues with the contractor.

Types of bonds which are used in construction contracts:

Performance bonds
Material and labour bonds
Deficiency bonds
Payment bonds

Insurance: For every construction project there is a need of insurance to safe guard the
property, materials, machinery and workers and occupants. There are different types of
insurances in which the owner used for the project. Usually the owner takes the insurance for
property and liability. Insurances that safe guard the accidents or any disputes at the property.
Generally, every construction project is insured on behalf of the owner, contractor and for the
financial assets including the risks which may affect the project. There must also be an
insurance coverage for all the workers at site and the workers must be informed about the
insurance.

Further down the works which is covered under insurance:

Business risk coverage

Environment risk coverage
Safety and security coverage
Natural calamities coverage
Financial risk coverage
Health and wellness coverage

The major point to be noted for opting an insurance company is the solvency of the insurance
company. Each insurance company’s solvency is based on their successful policies. The solvency
rate is based on the combined ratios of loss ratio and expense ratio. The solvency is also based
on the history of the company.

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UTILITIES:
According to the contract all the utilities bills are first paid by the owner since the bills under
the owner’s name, at the end of the final payment of these bills will be submitted in the
financial documents and are detected in the final payments since the project manager agrees at
the starting that the utilities are paid by us. Under some circumstances if the owner makes any
delays in payments only 50% of the utilities bills are paid by us.

COMMISSIONING:
Commissioning is the term used to describe the action of hiring a third party other than the
contractor to inspect and check the work that is done by the builder who was assigned to do
the work. This is the service given by the individual contractors who will check the project after
the owner’s occupancy.

But, in some situations consider a petty project then these commissioning can be done by the
initial start-ups and in some cases the contractor’s company will assigns some other contractor
who works for them to check and review the work done by the contractor.

Some of the works inspected were mentioned below

Cross checking with the plans to the completed construction that has been happened

Reviews the contractor’s ability and the work done by him and comparing this with the owners
desired requirements.

Feedback on any items which were missing from the actual agreement that has been made
between owner and contractor at the beginning phase of the project.

Reviews the changes made in the project that leads to the overall scope change and any leads
or lags that he finds. (WE BUILD ONTARIO, 2010)

DEFICIENCIES:
In Deficiency Review Subcontractors Or Contractor Prepare A List Of Deficiencies And Hold A
Formal Review For Deficiency .This Should Be Done Before Occupancy And The Whole List Is
Prepared Before Start Of The Project Which Includes Flooring, Painting, Installation Of Ceiling

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Lights, Switchboards Etc. List Made By Contractor Is Called Punch List And List Which Is
Reviewed By Client Called Deficiency Review. Subcontractors, Contractors And Owner All
Participates In Deficiency Preparation List And Should Understand Their Own Responsibilities So
That They Can Easier During Final Stage .The Ultimate Goal Is To Have All Corrected Deficiencies
Prior To The Client Review.

TURNOVER DOCUMENTS
Turnover documents play a vital role in construction project from start to end of the project.
Generally these documents are considered for reference. Following are the turnover
documents:

Shop drawings: documents should be reviewed and finalized before submitted to the
owner by the contractor.
Operational & Maintenance manual: In this document, all the method for operation
and maintenance is written on it. For example cleaning of machinery, tools and regular
scheduled maintenance of equipment’s, etc
Spare ,material parts and tools: Given specified tools ,spares and get a signed receipt by
the client
Built drawings: It should be clearly defined the specifications for the build drawings
Turnover Drawings are very important to keep the project with a high accuracy and provided
with all permits and approvals at one place.

WARRANTY PERIODS:
According To The Ontario Resedency, Building Law Contractor Should Be Signed Up For Trion
Warranty Corporation. This Is A Private Corporation Which Directly Charged Builders And
Covers Various Problems Occur In The Structure Like Poor Workmanship, Walter Leakage Until
Certain Agreement Period.

If Client Is Agreed Over It, An Agreement Is Signed Between Both Parties Contractor And Owner
With Definite Start And End Period Of The Project With All Terms And Conditions Mentioned On
It.

Mostly Construction Companies Gives Warranty For 10 Years Of Maintenance For Major Defect
Occur In Building But For The Household Equipment’s Like Vac System 1 Year Replacement Is
Covered But If The Client Wants An Additional Warranty He Has To Pay For It .Those

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Companies Are Third Party Companies Depends Upon The Price And Package Benefits Things
Covered For The Structure.

TURNOVER/HANDOVER REPORT APPROVAL:

The following officers have approved this document.

In signing this approval:

I agree that the document meets the standard required for the handover report deliverable
(requirements above).

Project customer (accountable for ensuring the stated benefit(s) of the project to the business
have been measured and achieved)

Name: Baljeet Singh

Position: Owner

Signature: XXXXX Date: XX-XX-XXXX

Project sponsor (accountable for representing the organization(s) delivering the project)

Name: Baljeet Singh

Position: Owner

Signature: XXXXX Date: XX-XX-XXXX

The following key project manager critical to the project's success have endorsed this
document.

Name: Lincoln construction group

Position: Project manager

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Signature: XXXXX Date: XX-XX-XXXX

References
WE BUILD ONTARIO. (2010, November). Ontario Association Of Architects. Retrieved from
https://www.oaa.on.ca/images/docs/1304861860_OAAOGCAGuidetoProjectCloseoutPr
ocedures.pdf

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