Lead Accountant Supervisor accountoing , Tax Tax Team Tax Advisor (KPMG) Lead Accountant / Tax advisor (KPMG)

1
Extracts
Data from
Oracle

2 Taxable
Calculate
income , Tax
provision , record on
oracle 0s

3
Validate corporate
Tax
0s

Yes No
Adjustment
needed

5 Review & Approve Tax

investigate the supervision calculation
difference 0s

0s

Yes No
Adjustment
needed

10 11
Post journal entry on Generate backup
oracle Report
0s 0s

12

Review , Sign & deleiver

backup to the consolidation
Dept.
0s

13
Yes No
Quarterly
closely

14
Contact the Tax
advisor for verification
& Approval 0s
17
Fill all documents related to
tax provision & send original
backup report to
consolidation dept.
0s

15

Validate created provisions

& the backup report 18

0s
Monthly copr. tax calculation , its
backup report & posted on oracle

16
Quarterly corp tax calculation , its
backup report & send tax position report
to financial controller to approve

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, corporate tax provision - Extracts Data from Oracle
Ÿ Extracts the trial balance from Oracle at the end of each month.
Ÿ Calculate Taxable income
Ÿ Consolidation lead accountant calculates taxable depreciation/deferred tax based on Egyptian tax law used rates. Calculation is reviewed by the consolidation
manager.
Ÿ Forward the data by mail to Tax lead Accountant

Note: Shape 2, corporate tax provision - Calculate Taxable income , Tax provision , record on oracle
Ÿ Calculate Crop Tax statement which represent (a percentage is taken 30% from net profit more than 1000,000 from oracle trial balance)
Ÿ Calculate the net profit
Ÿ Calculate the taxable income by the following steps:
Ÿ Deducting the taxable depreciation which calculated by deferred tax calculation from supervisor accounting , taxes.
Ÿ Adding the accounting depreciation to net profit which extracting from trial balance.
Ÿ Adding the account Capital
Ÿ Deducting account Capital Gain
Ÿ Adding the items that the tax authority don't acknowledge with it as cost should deducted from net profit like ( donations, any kind of provisions, neutral price,
…….etc)
Ÿ Deducting the items that the tax authority
Ÿ acknowledge with it as cost should deducted from net profit like ( donations directed to the government sections, treasury bills,….etc)
Ÿ Calculate the corporate tax
Ÿ Record on Oracle
Ÿ Send journal entry to Supervisor accounting , taxes.

Note: Shape 3, corporate tax provision - Validate corporate Tax

Ÿ Review Crop Tax statement to ensure it is properly calculated
Ÿ If adjustment is needed go to step 4
Ÿ If no adjustment is needed go to step 6

Note: Shape 5, corporate tax provision - investigate the difference

Ÿ In case of amendments
Ÿ Recalculate the corporate Tax statement and the taxable Income.
Ÿ Check the difference between both calculations.
Ÿ Send the difference between both calculations. to Lead Accountant for adjustment.

Note: Shape 7, corporate tax provision - Review Approve Tax supervision calculation
Ÿ In case there is no difference
Ÿ Review & post the entry
Ÿ If entries are properly calculated no adjustment is needed go to step 7
Ÿ If adjustment is needed go to step 4

Note: Shape 10, corporate tax provision - Post journal entry on oracle
Ÿ In case of difference
Ÿ Recalculate the taxable Income and the corporate tax
Ÿ Prepare updated Journal entry on Oracle and print.
Ÿ Check the difference between both calculations and post the updated Journal entry

Note: Shape 11, corporate tax provision - Generate backup Report

Ÿ Make necessary Adjustments. According to the error we make the adjustment.
Ÿ Sent the adjusted report to the supervisor accounting , taxes to review.

Note: Shape 12, corporate tax provision - Review , Sign deleiver backup to the consolidation Dept.
Ÿ Deliver the backup sheet after being signed by tax accountant & approved by Lead Accountant and supervisor accpunting , taxes to consolidation dept.
Ÿ If it is monthly closing go to step 10
Ÿ If it is Quarterly closing go to step 11

Note: Shape 14, corporate tax provision - Contact the Tax advisor for verification Approval
Ÿ supervisor accounting , taxes call Tax advisor for verification & approval.

Note: Shape 15, corporate tax provision - Validate created provisions the backup report
Ÿ Make review for calculation , entry & approve both of them.

Note: Shape 17, corporate tax provision - Fill all documents related to tax provision send original backup report to consolidation dept.
Ÿ File all documents related to tax provision at the back up file.
 Legal Dept. Site Aquistion Specialist Lead Accountant

Associate Accounting / Taxes

1
Real estate claim
from tax
authority / from
owners

2
Verify claim & send it 3

to the site aquasition Check claim &

specialist validate ownership
0s 0s

4
Check calculations ,
sort approvals
0s

5
Double check Tax
claims
0s

6
Yes No
Approved?

7
Get approval from rent
supervisor , approve paying
in full record on oracle &
issue bank draft
0s

8
Review cheques , send to
legal & update register
0s

9
Deliver checks to
owners & Tax
authority
0s

Receive10 tax receipts

& file the documents
supporting the
preparation process 0s

11
Real estate Tax paid or
held & register updated

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Real estate - Real estate claim from tax authority / from owners
Ÿ Need to calculate Real State Tax as per tax laws.

Note: Shape 2, Real estate - Verify claim send it to the site aquasition specialist
Ÿ Receive the claim from tax authority and owners .
Ÿ Verify the claim from the legal side.
Ÿ Send the claim to Site Acquisition Specialist .

Note: Shape 3, Real estate - Check claim validate ownership

Ÿ Receives the claim from legal dept.
Ÿ Validate our ownership for the claim.
Ÿ Confirming that this site is currently in use.
Ÿ Issue a memo including the site data:
Ÿ Site Name.
Ÿ Site Code.
Ÿ Owner Name.
Ÿ Site Address .
Ÿ Tax Authority Name.
Ÿ Tax Value .
Ÿ Contract Value .
Ÿ Contract Start Date .
Ÿ Legal Recommendations & Approvals.
Ÿ Then sign the memo and send it to legal dept.

Note: Shape 4, Real estate - Check calculations , sort approvals

Ÿ Receive the memo, review the claim from legal point of view.
Ÿ Write the legal recommendation.
Ÿ Approve to pay the full amount requested if the claim is less or equal our calculations.
Ÿ Sing the memo & send it to Finance Dept.

Note: Shape 5, Real estate - Double check Tax claims

Ÿ Receive the memo with the original claim from legal dept
Ÿ If it is approved go step 5.
Ÿ If it is not approved go to step 3

Note: Shape 7, Real estate - Get approval from rent supervisor , approve paying in full record on oracle issue bank draft
Get approval from rent supervisor
Approve paying the claim in full
Ÿ Record on oracle.
Ÿ Prepare bank draft letter as follows:
1- The amounts
2- The beneficiary name
Ÿ Send the letter to the bank after being approved by lead Accountant & supervisor accounting , taxes

Note: Shape 8, Real estate - Review cheques , send to legal update register
Ÿ Receive the issued checks from the bank
Ÿ Send the check to legal dept. with a memo including
o check number
o check amount
o beneficiary name
o Site Name
o Site Code
o Owner Name
Ÿ Update the real estate tax register Sheet

Note: Shape 9, Real estate - Deliver checks to owners Tax authority

Ÿ Deliver checks to tax authority
Ÿ Send the delivery receipt for checks to tax department

Note: Shape 10, Real estate - Receive tax receipts file the documents supporting the preparation process
Ÿ Follow up checks delivery and receive the tax receipts for both checks & appeal letters.
Ÿ Fill the receipts and update the real estate tax register.
 Account payables Lead Tax Accountant Supervisor, Tax Accountant Tax, Manager

1
Daily work
receiving
invoices

Receive daily work

receiving invoices from
payables dpt.
0s

4
3 Check invoices issued by
Review the invoices. Ensure Accounts receivables before
that invoices match with the delivering to the customers.
VAT law requirements Ensure that invoices matches with
0s
VAT law requirements
0s

Ensure the correct booking

of VAT accounts

0s

7
6

Record entries on Oracle.

Send required entries to
Send entries to Tax
Lead tax accountant to
manager for validation and
record on Oracle
post on Oracle
0s
0s

8
Extract local purchase
report from Oracle (monthly
closing). Validate the report
with invoices received from
Payables
0s
11
9
No Send an email to
Missing
Y es concerned member in
Invoices? Payables to fill out
the missing invoice
0s

12
Fill out the missing
invoices
0s

10

Transaction closed

13
VAT
accounts
from Oracle

14

Extract the VAT accounts

from Oracle. Review the
sales invoices, purchase
invoices and imported
shipments
0s

15

Collect all data and

upload them on Tax
Authority website
0s

16
Create invoice on Oracle of
payment of VAT return.
Ensure that the payment
amount is equal to the
amount uploaded on Tax
Auth. website
0s

17 18

Validate the transfer

Issue the transfer of VAT
of VAT payment. Sign
payment. Send it to Tax
it from assigned
manager for validation
signatories
0s 0s

19

Receive receipt of payment

from Treasury team. Close
the VAT period on Tax
Authority website
0s

20

VAT returned

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 2, VAT - Receive daily work receiving invoices from payables dpt.

Note: Shape 5, VAT - Ensure the correct booking of VAT accounts

Ÿ Monthly closing. Ensure the correct booking of VAT accounts
 Tax Advisor (KPMG) Supervisor accouting , Tax Supervisor accouting , Tax & KPMG Lead Accountant KPMG

End 1of y ear

f inancial
statment

2 3

Prepare annual corp Rev iew & check if

tax return adjustment needed
0s 0s

No Yes
Adjustment
needed

5
6
Check adjustment with the
Conf irm accuracy &
tax adv isor & make the
Approv e
necessary adjustments
0s
0s

8
7
Compare corporate tax
Prepare f inal corp
return report aganist
tax return report
prov ision
0s
0s

9
No Yes
Dif f erences
Exist

10
Justif y the dif f erence
between prov ision report &
tax return report
0s

11
Make the necessary
adjustments & issue
check
0s

13
Deleiv er tax return , the 12
check to tax authority & get Rev iew the check &
a stamped copy of tax approv e
return & receipt of pay ment 0s 0s

Deleiv er receipt147 stamped copies

to tax dept along with the
documentation supporting its
preparation process 0s

15
corp Tax is properly
calculated & posted on
oracle

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Annual corporate Tax return - End of year financial statment
Ÿ Need to calculate the Corporate Tax & Net Income of audited Financials.

Note: Shape 2, Annual corporate Tax return - Prepare annual corp tax return
Ÿ Tax advisor prepares the corporate tax return using the corporate tax declaration report given percentages - in order to fulfil the capex sales gain/loss schedule
using the disposals amounts and the depreciable assets using additions, capitalization from WIP, manual adjustments and retirements.
Ÿ Calculating the net profit.
Ÿ Calculate corporate tax .
Ÿ Send Corporate tax return sheet to Supervisor accounting , taxes to review it.

Note: Shape 3, Annual corporate Tax return - Review check if adjustment needed
Ÿ Reviews the tax return sheet contents.
Ÿ If adjustment is needed go to step 3.
Ÿ If no adjustment is needed go to step 5.

Note: Shape 5, Annual corporate Tax return - Check adjustment with the tax advisor make the necessary adjustments
Ÿ Reviews the Tax Return sheet & the comments raised by the Tax Manager.
Ÿ Inform the supervisor accounting , taxes with email mentioning the adjustments to be made.
Ÿ KPMG send the amended tax return sheet to Supervisor accounting , taxes to give the re-approval.

Note: Shape 6, Annual corporate Tax return - Confirm accuracy Approve

Ÿ Send a copy for Tax return sheet to the head of accounting for approval.

Note: Shape 7, Annual corporate Tax return - Prepare final corp tax return report
Ÿ Prepare Final corporate tax return report including the agreed corporate tax return amount between supervisor accounting , taxes & tax advisor which is
documented through the confirmation letter sent from tax advisor to the head of accounting.
Ÿ Send corporate tax return report to the head of accounting to check if there is a difference or not.

Note: Shape 8, Annual corporate Tax return - Compare corporate tax return report aganist provision
Ÿ Compare the tax return amount with the provision Report made at the end of year closing.
Ÿ If there is a difference go to step 7.
Ÿ If no differences exits go to sTep 8.

Note: Shape 10, Annual corporate Tax return - Justify the difference between provision report tax return report
Ÿ Prepares a memo with difference justification to Financial Controller & CFO clarifying difference reason and the way of adjust it.
Ÿ Send it to Tax Team .

Note: Shape 11, Annual corporate Tax return - Make the necessary adjustments issue check
Ÿ Make the approved adjustment.
Ÿ Prepare the journal entry & Issue the check.
Ÿ Send the check for Supervisor accounting , taxes for approval.

Note: Shape 12, Annual corporate Tax return - Review the check approve
Ÿ Tax Manager reviews the check with the tax return amount and sent it to tax advisor ( KMPG).

Note: Shape 13, Annual corporate Tax return - Deleiver tax return , the check to tax authority get a stamped copy of tax return receipt of payment
Ÿ Receives the Tax return & the check from the Supervisor accounting , taxes or one of the team members,
Ÿ Submit the check to the tax authority on time.
Ÿ Submit the Tax return with a copy of the audited financial statements & the Check to Tax authority.
Ÿ Make sure to receive stamp on a
o Copy of the tax return
o Copy of Financial statements
o The payment check receipt
Ÿ Deliver stamped copies of tax return financial statements and the payment check receipt to declaration department.

Note: Shape 14, Annual corporate Tax return - Deleiver receipt 7 stamped copies to tax dept along with the documentation supporting its preparation process
Ÿ Deliver receipt & stamped copies to tax dep.
Ÿ Makes sure that the tax return and its supported documents are filed in its proper file & located in a locker.
 Lead Tax Accountant revenue operation Accounting Tax Manager Corporate Reporting Tax Authority

1
10 12
Subscribers Stamp tax on
Advertising
prepaid & Rotaries and
report
postpaid report competitions

11
19
2 Extract the stamp tax 13
Receive email from End of year
Record an invoice on advertisement
marketing team closing
Oracle with amount account report
0s informing with
collected
competition 20
0s 0s
Send number of
prepaid & postpaid
3
Send the document subscribers to Lead
and transfer to tax Tax accountant
manager to validate & 0s
review 4
0s

Review & validate the

doc. & transfer
5
14
Send the approved Calculate the stamp 0s
document to top tax with rate 60% at
management for the prize price
0s
validation and
signature
15
0s Prepare the transfer
with the stamp tax
6 amount
0s
Prepare cover letter
for receipts delivered 16
from bank Submit the stamp tax
0s to the tax authority
within a week from
helding the
7 withdrawal
0s
Send the document
to tax manager for
review and approval 8
0s Review and sign the
cover letter and send
to the tax authority
0s

Cover letter validated

21 17

Calculate the stamp

Receive the stamp
tax on received No.
tax from Orange
by multiplying them
Egypt
by 6.1 EGP
0s 0s

22
18
Reconcile between Stamp tax delivered and
amount of calculated approved
stamp tax and
amount of stamp tax
submitted
0s

23

Record an invoice on
Oracle and issue
transfer

0s

24

Transfer issued

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Stamp Tax - Subscribers prepaid postpaid report
Monthly closing extracting report from oracle with amount of stamp tax collected from prepaid customers

Note: Shape 2, Stamp Tax - Record an invoice on Oracle with amount collected
Ÿ Record an invoice on Oracle with amount collected in order to issue the transfer and pay to tax authority.

Note: Shape 5, Stamp Tax - Send the approved document to top management for validation and signature
Ÿ Send the approved document to top management in order to sign the transfer and send to the bank to be apid to the tax authority.

Note: Shape 13, Stamp Tax - Receive email from marketing team informing with competition
Ÿ Email sent from marketing team contains the prize and the amount of prize.

Note: Shape 22, Stamp Tax - Reconcile between amount of calculated stamp tax and amount of stamp tax submitted
Ÿ Reconcile between amount of calculated stamp tax and amount of stamp tax submitted before the tax authority during the same year.
 Manager Accounting Taxes Lead Tax Accountant Director Finance Taxes
Lead Accountant Tax Authority Appeal committee First institute court Ministry of justice Expert

inspection
notification

3 4
contact2 the tax prepare a memo / e-mail to
Goes to the tax authority
advisor with a copy of the finance divisions with
and meet with the tax
the inspection the required data , analysis
inspector
notification 0s & documents
0s 0s

5
Review data ,
analysis & documents
0s

No Yes
Documents
are sufficient

7 8
inform head of
visit Orange Egypt for
accounting with the
inspection
inspection date
0s 0s

9
follow up the
inspection results
0s

10

send claim to tax dept

0s

11

No Yes
Claim
approved?

18
inform CFO & financial
12
cntroller with the tax send claim to Tax Manager
inspection results Accounting
0s
0s

13
19
Yes No
prepare appeal letter &
Approved?
send it to Tax authority
0s

14

Issue check
0s

15
Review & approve the
check
0s

16
Deleiver check to tax
authority& get a stamped
copy
0s

17
inspection notification
received , approved & paid

20

Notify Orange Egypt with

the session date
0s

21

prepare a defence
memo
0s

22

Approve defence
memo
0s

23
submit defence & needed
documents to appeal
committee
0s

24

Issue check
0s

25
Review the check ,
approve & send to tax
authority
0s

26

Yes No
Tax authority
approve?

28
27 prepare memo & send to 29 30
Transfer the case to
legal for approval & inform Prepare Expert
case closed ministry of justice
CFO , CEO & Financial Decision
Expert
controller 0s 0s 0s

31

case transfered to legal

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Tax Inspection - inspection notification
Ÿ Inspection Notification.

Note: Shape 2, Tax Inspection - contact the tax advisor with a copy of the inspection notification
Ÿ Contact the tax advisor (letter, fax or email) notifying him with the inspection date attaching a copy of the tax authority notification for inspection.

Note: Shape 3, Tax Inspection - Goes to the tax authority and meet with the tax inspector
Ÿ Lead Tax Accountant, Tax Manager Accounting goes to the tax authority & meet with the tax inspector mentioned in the inspection notification.
Ÿ Discuss the requirements needed for inspection.

Note: Shape 4, Tax Inspection - prepare a memo / e-mail to the finance divisions with the required data , analysis documents
Ÿ lead Tax Accountant receive required data from the Tax Authority
Ÿ Review the requested requirements.
Ÿ Determining the divisions needed to provide the requirements for inspection.
Ÿ Prepare a memo Or Mail To the concerned persons requesting the inspection requirements.

Note: Shape 5, Tax Inspection - Review data , analysis documents

Ÿ Receive the inspection requirements from the Finance divisions.
Ÿ Lead Tax Accountant reviews the requirements & prepare the inspection file.
Ÿ Lead Tax Accountant prepares the Analysis & needed documents for the inspection file.
Ÿ If documents required are sufficient go to 5
Ÿ If data documents aren’t sufficient go to step 3

Note: Shape 7, Tax Inspection - inform head of accounting with the inspection date
Ÿ Agree with the tax inspector on the inspection date.
Ÿ Sends a memo or an email to the Tax Manager notifying him with the inspection date.

Note: Shape 8, Tax Inspection - visit Orange Egypt for inspection

Ÿ The Tax authority specialist with the Lead Tax Accountant & Tax Manager Accounting visits the company office to start the inspection process.
Ÿ Tax inspector writes the minutes of discussion with the company analysis & supporting document.

Note: Shape 9, Tax Inspection - follow up the inspection results

Ÿ Contact the Tax authority specialist for the inspection results.

Note: Shape 10, Tax Inspection - send claim to tax dept

Ÿ The tax inspector prepares a memo with the inspection results to his superiors. With the calculated claim amount.
Ÿ Send a claim form with the tax amount.

Note: Shape 12, Tax Inspection - send claim to Tax Manager Accounting
Ÿ Prepare a letter to the Director Finance Taxes with the claim.
Ÿ Prepare a confirmation memo on the claim amount & payment approval.
Ÿ If the claim is approved go to step A2.
Ÿ If the claim is not approved go to step 10.

Note: Shape 14, Tax Inspection - Issue check

Ÿ Issue the check with the claim amount.
Ÿ Send it to Tax Manager.

Note: Shape 15, Tax Inspection - Review approve the check

Ÿ Review the check & approve.

Note: Shape 16, Tax Inspection - Deleiver check to tax authority get a stamped copy
Ÿ Prepare a cover letter for the check.
Ÿ Deliver the check to tax authority & receives the payment receipt.
Ÿ Files the payment receipt in the inspection file.

Note: Shape 18, Tax Inspection - inform CFO financial cntroller with the tax inspection results
Ÿ Tax Manager prepares a memo.
Ÿ Presents the memo to CFO & financial controller with the inspection results .

Note: Shape 19, Tax Inspection - prepare appeal letter send it to Tax authority
Ÿ Prepare an appeal letter for the claim.
Ÿ Tax Manager delivers the appeal letter to the tax authority within legal dates.

Note: Shape 20, Tax Inspection - Notify Orange Egypt with the session date
Ÿ Lead Tax Accounting & Tax Manager Accounting visits the tax authority to negotiate with the tax inspector the preparation of the appeal committee.
Ÿ Tax authority sends a letter to the company with the appeal committee date.

Note: Shape 21, Tax Inspection - prepare a defence memo

Ÿ Takes a copy from the tax inspection memo.
Ÿ Tax Manager Accounting prepares the defense memo.

Note: Shape 22, Tax Inspection - Approve defence memo

Ÿ Revise the defense memo & approve it.
Ÿ Discuss comments with the tax advisor
Ÿ Tax Advisor makes the adjustments needed if any & sends the memo back to the Director Finance Taxes to approve.

Note: Shape 23, Tax Inspection - submit defence needed documents to appeal committee
Ÿ Attend the appeal committee discussions.
Ÿ Submit the defense memo with the supported documents.
Ÿ If the committee verdict is in the favor of the company.
Ÿ Tax manager Accounting takes a copy from the verdict & send it to the tax dept.
Ÿ Tax department issue the check with the amount mentioned in the high committee verdict.
Note: Shape 24, Tax Inspection - Issue check
Ÿ Tax Manager Accounting prepares a memo with the appeal committee verdict in addition to his recommendation regarding the appeal committee results.
Ÿ Tax Manager Accounting sends the memo to Supervisor accounting , taxes.
Ÿ Tax Manager Accounting approve the check issuance.
Ÿ lead Accountant issues the check with the amount of the appeal committee result.

Note: Shape 25, Tax Inspection - Review the check , approve send to tax authority
Ÿ Reviews the check with the supported documents (Appeal Committee verdict).
Ÿ Lead Tax Accountant prepares a cover letter for the check to be sent to the tax authority.
Ÿ If the Tax Authority approve the amount case closed.
Ÿ If the Tax Authority refuse the amount go to step 17.

Note: Shape 28, Tax Inspection - prepare memo send to legal for approval inform CFO , CEO Financial controller
Ÿ Prepare memo to the legal dept. director requesting to delegate the case to the court after taking the approval of the CEO.

Note: Shape 29, Tax Inspection - Transfer the case to ministry of justice Expert
Ÿ The legal advisor prepares the defense memo with Tax Manager Accounting
Ÿ The Company’s legal advisor files the case in the court.
Ÿ The judge delegates the case to the ministry of justice expert.

Note: Shape 30, Tax Inspection - Prepare Expert Decision

Ÿ The company legal reps. and Tax Manager Accounting discusses with the expert the conflict.
Ÿ If the verdict turns out to be in the company favor (case closed).
Ÿ If the verdict is against the company transfer the case to the higher court level.
 Lead Accounts Payable Lead Accountant Tax Adv isor ( KPMG) Superv isor Accounting , Taxes

1
Invoice from
supplier

2
Record Invoices on 3
Extract unpaid W.H.T from
oracle , calculate
oracle & prepare
withholding Tax &
withholding Tax report
approve invoices 0s 0s

4
Reconcile unpaid invoices
report aganist W.H taxes
forms
0s

No Yes
Differences
exist?

7 6
invesigate the
Prepare WH tax form
difference
0s 0s

8
Ensure & confirm
W.H tax form
0s

Yes No
Adjustment
needed

10 11
investigate the
Approve W.H form
Difference
0s 0s

12
Issue check & record
on oracle
0s

13
Check & validate the
checks
0s

14
Deleiver to the tax
authority
0s

15

file receipts along with the

documentation supporting ots
preparation process
0s

withholding 16
Tax payable
calculated & cheque is
issued

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Withholding tax payable - Invoice from supplier
Ÿ Need to calculate the Withholding Tax Payable.

Note: Shape 2, Withholding tax payable - Record Invoices on oracle , calculate withholding Tax approve invoices
Ÿ Record all supplier invoices on oracle.
Ÿ Deduct WHT automatically by oracle system at the same time of paying the invoices to suppliers.

Note: Shape 3, Withholding tax payable - Extract unpaid W.H.T from oracle prepare withholding Tax report
Ÿ Extract unpaid Withholding Tax from Oracle.
Ÿ Prepare Withholding Tax Report.

Note: Shape 4, Withholding tax payable - Reconcile unpaid invoices report aganist W.H taxes forms
Ÿ Extract the unpaid invoices report from oracle.
Ÿ Reconcile Unpaid Invoices against Withholding Tax forms.
Ÿ If Difference Exists go to step 4.
Ÿ If no difference exists go to step 5.

Note: Shape 6, Withholding tax payable - invesigate the difference

Ÿ Investigate the difference with the AP Dep.
Ÿ Make necessary adjustments.
Ÿ Go to step 1.

Note: Shape 7, Withholding tax payable - Prepare WH tax form

Ÿ Prepare Withholding tax form.
Ÿ Prepare the payment order.
Ÿ Inform the Tax advisor to check.

Note: Shape 8, Withholding tax payable - Ensure confirm W.H tax form
Ÿ Review the check, the entry, AP report, oracle report and supporting doc and verify them.
Ÿ In case of difference go to step 7.
Ÿ In there is no difference go to step 8.

Note: Shape 10, Withholding tax payable - investigate the Difference

Ÿ Investigate the difference with the AP Dep. Or system admin (if it is system error).
Ÿ Make necessary adjustment as per error.
Ÿ Go to step 5.

Note: Shape 11, Withholding tax payable - Approve W.H form

Ÿ Receive the form from Tax advisor.
Ÿ Approve the form.
Ÿ Send the form to lead Accountant.

Note: Shape 12, Withholding tax payable - Issue check record on oracle
Ÿ Issue the checks and get them signed.
Ÿ Record on oracle.
Ÿ Present the form for the supervisor accounting , taxes to review.

Note: Shape 13, Withholding tax payable - Check validate the checks
Ÿ Review form 41 with the related checks and validate them.
Ÿ Inform the lead Accountant.

Note: Shape 14, Withholding tax payable - Deleiver to the tax authority
Ÿ Deliver the checks with the forms to tax authority.
Ÿ Get a stamped receipt for each check.

Note: Shape 15, Withholding tax payable - file receipts along with the documentation supporting ots preparation process
Ÿ Receive the stamped receipts and file them with all the related documents.
Ÿ Update the registers on excel.
 HR Department Lead Tax Accountant
Tax Manager Tax Authority Finance system Admin Concerned Bank

1 27

Monthly Salaries tax

payment
closing

28

2 Create an invoice on Oracle

3
with salaries tax amount.
Send signed memo
Pay it to tax authority due
with salaries figures Compare and validate the
date and issue the transfer
for permenant memos & excel sheet
employees
Monthly
0s
0s 6
Check discrepancy,
29
amend figures and 30
4
re-sign the new 31
Send transfer and its
Salaries Entries / Salaries tax payment

issued memo Yes No Sign the transfer

Discrepancy attachment to Tax manager Receive the
0s memo and send to
exist? for signature and send to transfer
Tax Authority
Tax authority 0s

0s 32
7 0s
5 Salaries Tax payment
Issue the bank
Approach HR to
letters. Sign them fulfilled
amend memos &
from authorized
excel sheet
0s signatories
0s

8 11

Record required
Send signed bank
entries of salaries
letters to the
actual base & accrual
concerned bank
base on Oracle
0s 0s

12 13

Send the entries to

Review salary
Tax manager for
entries and post on
review & post entries
Oracle
on Oracle
0s 0s

14
Review the accounts
on Oracle after
posting and prepare
the back up
0s

9
Issue out payments
to Orange Egypt bank
account
0s

10

Payments issued out

15
End of
service
checks &
pension

16
Send signed memo 17
Record the memos
with end of service
on Oracle and issue
figure to Tax
checks
accountant 0s
0s

18 19
Send checks Review memos and
attaching memos to give initials and attain
Tax manager for checks signature
review and give from authorized
initial signatories
0s 0s

21 20
Deliver signed checks Submit the
to resignated signed checks
employees to HR
0s 0s
End of service checks and Pension

22
Receive memo from
HR related to orange
resigned employees
0s

23
Create those
resigned employees
on Oracle as
asuppliers
0s

24
Collect resigned employees 25
created before on Oracle Deactivate resigned
every month. Send them to employees from
finance system admin to Oracle
deactivate them 0s
0s 26
Resigned employees
deactivated from Oracle

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, Salaries and Salaries Tax payment - Monthly closing
Ÿ Monthly closing contains the salaries entries for hereunder categories:
Ÿ Permenant employees
Ÿ Orange Service employees

Note: Shape 2, Salaries and Salaries Tax payment - Send signed memo with salaries figures for permenant employees
Ÿ HR dpt. sends signed memo with salaries figures for permenant employees (local, handicapped and expates) and its excel sheet received by e-mail.

Note: Shape 3, Salaries and Salaries Tax payment - Compare and validate the memos excel sheet
Ÿ Lead Tax Accountant, Tax Manager Accounting goes to the tax authority & meet with the tax inspector mentioned in the inspection notification.
Ÿ Discuss the requirements needed for inspection.

Note: Shape 18, Salaries and Salaries Tax payment - Send checks attaching memos to Tax manager for review and give initial
Ÿ Send checks attaching memos to Tax manager for review and give initial.
Ÿ Sign them from authorized signatories

Note: Shape 23, Salaries and Salaries Tax payment - Create those resigned employees on Oracle as asuppliers
Ÿ Create those resigned employees on Oracle as asuppliers in order to pay them net entitlement.

Note: Shape 28, Salaries and Salaries Tax payment - Create an invoice on Oracle with salaries tax amount. Pay it to tax authority due date and issue the transfer
Ÿ Create an invoice on Oracle with salaries tax amount which are collected from employees (local, expates and Orange service), and pay it to tax authority every
month due date.
Ÿ Issue the transfer.
 Lead Accountant Manager Accounting , Tax Tax Team Tax advisor

1
Extracts
Data f rom
Oracle

2
Calculate Taxable
income , Tax
prov ision , record on
oracle 0s

3
Validate corporate
Tax
0s

Yes No
Adjustment
needed

7
5 Rev iew & Approv e Tax
inv estigate the superv ision calculation
dif f erence 0s
0s

Yes No
Adjustment
needed

10 11
Generate backup
Post journal on oracle
Report
0s 0s

12

Rev iew , Sign & deleiv er

backup to the consolidation
Dept.
0s

13

Yes semi- No
annually
closing
14

Contact the Tax M anager

A ccounting , Taxes 17
f or v erif ication & Approv al Fill all documents related to
tax prov ision & send original
0s
backup report to
consolidation dept.
0s

15

Validate created prov isions

& the backup report

0s

16
18
Quarterly corp tax calculation , its
Monthly copr. tax calculation , its
backup report & send tax position report
backup report & posted on oracle
to f inancial controller to approv e

©The Egyptian Company for Mobile Services [Mobinil] - 2014 Last m odified: 21/11/2019
Process Excellence - Quality Approved: No - N/A
Process-RESTRICTED
Note: Shape 1, State Development Fees - Extracts Data from Oracle
Ÿ Extracts the trial balance from Oracle at the end of each month.
Ÿ Calculate Taxable income
Ÿ Consolidation lead accountant calculates taxable depreciation/deferred tax based on Egyptian tax law used rates. Calculation is reviewed by the consolidation
manager.
Ÿ Forward the data by mail to Tax lead Accountant

Note: Shape 2, State Development Fees - Calculate Taxable income , Tax provision , record on oracle
Ÿ Calculate Crop Tax statement which represent (a percentage is taken 22.5% from taxable net income
Ÿ Calculate the net profit
Ÿ Calculate the taxable income by the following steps:
Ÿ Deducting the taxable depreciation which calculated by deferred tax calculation from Lead Accounting and Tax Manager , Taxes
Ÿ Adding the accounting depreciation to net profit which extracting from trial balance.
Ÿ Adding the account Capital
Ÿ Deducting account Capital Gain
Ÿ Adding the items that the tax authority don't acknowledge with it as cost should deducted from net profit like ( donations, any kind of provisions, neutral price,
…….etc)
Ÿ Calculate the corporate tax
Ÿ Record on Oracle
Ÿ Send journal entry to Tax Manager Accounting , Taxes
.

Note: Shape 3, State Development Fees - Validate corporate Tax

Ÿ Review Corporate Tax statement to ensure it is properly calculated.
Ÿ Validate accounts extracted from trial balance related to corporate tax provisin.
Ÿ If adjustment is needed go to step 4
Ÿ If no adjustment is needed go to step 6

Note: Shape 5, State Development Fees - investigate the difference

Ÿ In case of amendments
Ÿ Recalculate the corporate Tax statement and the taxable Income.
Ÿ Check the difference between both calculations.
Ÿ Send the difference between both calculations. to Lead Accountant for adjustment.

Note: Shape 7, State Development Fees - Review Approve Tax supervision calculation
Ÿ In case there is no difference
Ÿ Review & post the entry
Ÿ If entries are properly calculated no adjustment is needed go to step 7
Ÿ If adjustment is needed go to step 4

Note: Shape 10, State Development Fees - Post journal on oracle

Ÿ In case of difference
Ÿ Recalculate the taxable Income and the corporate tax
Ÿ Prepare updated Journal on Oracle and print.
Ÿ Check the difference between both calculations and post the updated Journal entry

Note: Shape 11, State Development Fees - Generate backup Report

Ÿ Make necessary Adjustments. According to the error we make the adjustment.
Ÿ Sent the adjusted report to the Manager accounting , taxes for review.

Note: Shape 12, State Development Fees - Review , Sign deleiver backup to the consolidation Dept.
Ÿ Deliver the backup sheet after being signed by tax accountant & approved by Lead Accountant and supervisor accpunting , taxes to consolidation dept.
Ÿ If it is monthly closing go to step 10
Ÿ If it is Semi Annual closing go to step 11

Note: Shape 14, State Development Fees - Contact the Tax Manager Accounting , Taxes for verification Approval
Ÿ Contact the Tax Manager Accounting , Taxes for verification & Approval.

Note: Shape 15, State Development Fees - Validate created provisions the backup report
Ÿ Sign coprporte tax provision and tax study.

Note: Shape 17, State Development Fees - Fill all documents related to tax provision send original backup report to consolidation dept.
Ÿ File all documents related to tax provision at the back up file.