PREPARATION OF PAY BILL AND

PAY FIXATION

Dr. Mohammed Amjed Hossain

Deputy Secretary
 Structure of the session
❑ What is Pay?
❑ Pay bill
❑ Pay fixation
❑ Definition
❑ When heeded?

❑ Suspension period and Pay fixation

❑ Pay equalization
❑ Exercise
 Pay?

❑ Paymeans amount drawn monthly by a Government

servant as-
➢ The pay other than special pay or pay granted in view of his
personal qualifications, Which has been sanctioned for a post held
by him substantively or in an officiating capacity, or to which he is
entitled by reason of his position in a cadre, and
➢ Overseas Pay, technical pay, special pay and personal pay, and
➢ Any other emoluments which may be specially classed as pay by
the government [BSR Part-I,5 (40); সরকারর চাকরর আইণ ২০১৮-
২(৮)]
 Pay?

❑ Personal Pay : (FR 9(23)

➢ Additional pay granted to a government servant:-
✓ to save him from loss of substantive pay in respect of
permanent post other than a tenure post due to a
revision of pay or to any reduction of such substantive
pay otherwise than a disciplinary measure; or
✓ in exceptional circumstances, on other personal
consideration.
 Pay bill

❑A bill or statement specifying the amount of money to be

paid, as to the Employee(s);
❑ It is the bill through which the salary of a (public)
servant/service holder is withdrawn from the treasury;
❑ It is prepared by using a prescribed form TR Form No. 13;
❑ It has broadly two parts:
❑ Earning: All types of
❑ includes all types of Pay and Allowances and deduction of all
payable demand
 Pay fixation

❑ Pay
Fixation means fixing the Basic Pay of a Government
employee in the New Scale because of any of
➢ Fixation after New Pay Commission; or
➢ Fixation after Promotion to a higher grade; or
➢ Any other valid reason
 Pay Fixation: When?
❑ Pay Fixation is necessary for the following
grounds-
➢ First appointment
➢ Annual increment
➢ Promotion
➢ Leave period
➢ Return from leave
➢ Demotion
➢ Pay Equalization
➢ Suspension
➢ Reinstated after suspension
➢ Change of scale (New pay scale)
➢ Higher scale (Auto upgrade)
 First Appointment
(Pay During Joining Time)
❑ On appointment by direct recruitment:
➢ the pay of a government servant is fixed at the initial stage of the pay
scale [Rule 42, BSR Part 1].
➢ a higher stage may be allowed by the appointment authority, with the
approval of the Finance Division, in case where in spite of repeated
advertisements no suitable candidate is available at the initial stage
of the scale [Rule 49, BSR Part 1].
➢ re-employment of a person after resignation is equivalent to a first
appointment to a post. He will, therefore, draw the minimum of time
scale unless a higher initial pay is specially sanctioned for him [Note
4 under Rule 42, BSR Part 1].
 Annual Increment

❑ An increment shall ordinarily be drawn as a matter of course

unless it is withheld. (FR-24)
❑ According to NPS 2015 increment of all public servant will be
on 1st July of every year.
 Promotion

❑ On appointment by promotion, pay is fixed as follows :

➢ If a person is promoted to a higher post from a feeder
service/posts, he will draw as initial pay at the stage of the time
scale next on his.

➢ If the current pay that s/he was enjoying is higher than the
initial pay than pay fixation is essential;
 Leave and Return From Leave

❑ Extra ordinary Leave given without pay. In that case

increment date shifted by exclusion of the period of
leave.
❑ Generally, there is no pay fixation required after
returning from leave. It is required when
increment, promotion, higher grade entitled in the
period of leave.
 Transfer

❑ If a government servant is transferred from one post to

another in the interest of public service, he is allowed to
draw pay in his own scale in the new post, the date of
increment remaining unchanged. Provided that- s/he has
previously held substantively or officiated in-
➢ the same post, or
➢ a permanent or temporary post on the same time-scale, or
➢ a permanent post other than a tenure post on an identical time-scale,
or temporary post on an identical time-scale, such post being on the
same time-scale as a permanent post.

[Rule 42, BSR Part I]

 Higher scale (Auto upgrade)

❑ Length of Service of a permanent employee should duly be calculated

for 10 years.
❑ Extra-ordinary leave and other break in service length shall be
deducted.
❑ Satisfactory service record of 10 years at the same post should means
good ACR and auto upgrade of pay scale would be done in the 11th
years.
❑ After 10 years, if he/she is not promoted within 6 years then next
upgrade of pay scale would be done in the 7th years.
❑ Persons with pending disciplinary case should not be considered.
❑ Persons who have been punished under relevant Discipline and
Appeal rules shall not be consider without passage of mandatory time
limit or elapse of sufficient time.
 Rest and Recreation
❑ Rest and Recreation Leave have to be granted on the availability of
leave applied for;
❑ Rest and Recreation Allowance will be equal to the basis pay to be
drawn in the month in which leave will be enjoyed;
❑ Rest and Recreation Allowance will be in addition to leave salary;
❑ Rest and Recreation Allowance can not be allowed without sanction
of leave;
❑ Rest and Recreation Leave can not be enjoyed during LPR nor can
LPR be converted in to Rest and Recreation leave;
❑ Rest and Recreation Leave of employees who will go on LPR shortly
have to be decided on priority basis.
❑ (Relevant Circulars of Ministry if Establishment printed in Eatab.
Manual Vol.II)
 Festival Allowance
❑ Government Officer shall receive two Month's Basic Pay as
Festival Allowance on one financial year. Muslim employees
shall receive the allowance in two equal installments. Non-
Muslims shall receive the allowance in one installment during
the principle religious occasion of respective communities.
❑ No arrears claim of festival allowance is allowed even if pay
increases because of grant of Time Scale/Promotion etc.
(circulars printed in Estab. Manual Vol.II)
❑ National Pay Scale 2015 has introduced 20% of basic pay as
Bengali New Year Allowance
 Policies on employment on contract

❑ A retired government servant employment on contract is

entitled to the pay last drawn by him before retirement
minus gross pension (i.e. pension before surrender)
❑ If an employee of an autonomous body is employed under
Government on contract his pay and other emoluments
are determined in consultation with the Ministry of
Establishment and the Finance Division.
 Benefits During Suspension

❑A government servant under suspension is

entitled to get-
➢ Subsistence grants at the rate of one-half of his pay under rule 71
of BSR, part-1.
➢ House-rent allowance in full, as drawn before suspension.
➢ Reside in government accommodation, subject to payment of
house-rent before.
➢ Medical allowances in full as drawn before suspension.
➢ Half of the dearness allowance admissible before suspension.
 Benefits During Suspension

❑ A government servant under suspension is not

entitled to:
➢ T.A. and Conveyance allowance, as he does not perform
any official tour during suspension.
➢ Telephone at residence, orderly, newspaper,
entertainment allowance of entertainment expenditure.
 Charge Allowance
❑ No charge allowance will be admissible unless a formal
appointment order is issued by the competent authority
before the Government servant takes over the addl. Charge
& the Govt. servant fully qualified to hold the second post.
❑ No charge allowance will be admissible for holding charge of
an inferior post or a third post.
❑ No charge allowance will be admissible for a newly created
post which has not been filled up by a whole time
incumbent.
❑ No charge allowance will be allowed when the period of dual
charge of posts of equal rank is less than three weeks
 Charge Allowance: Rates

❑ Additional Charge:
➢ 10% of the grade pay, Maximum TK. 1500/=.
➢ Ministry of Finance concurrence will be necessary for
further payments exceeding 6 months duration.

❑ Current charge:

➢ 10% of the grade pay, Maximum TK. 1500/=

➢ Current charge allowance can be given for entire period.
 Pay Equalization

❑ Equalizing the pay with the Junior or same level employee;

❑ It needed, when-
➢ The junior employee get higher salary than the Senior;
➢ Employee of same level get the higher salary due to fixation.
❑ Equalization is possible if-

➢ The higher salary is due to fixation problem;

➢ The discrimination is in same post
❑ Equalization is not possible if-
➢ The higher salary is due to any special pay/increment etc.;
➢ The discrimination is due to some technical issues etc.
Pay scale 2015
Pay scale 2015
Pay scale 2015
Exercise
 Exercise

1. Mr. Karim is a 9th grade of a participant of 70th FTC

joined in service on 23rd June 2012. After successful
service and fulfillment of his requirement he has been
awarded senior scale grade (6th grade) on 15th March
2019.
A. Fix his pay on 1st July 2015 and 15th March 2019
B. When his next increment will effect 1st July 2019 or 1st July
2020?
 Exercise
1. Ms. Nazneen is the Deputy secretary of the
government deputed to BPATC. She is working as the
Director (PPR) of BPATC. Her basic pay is 58500/-.
Due to training institution she gets 30% of training
allowance of her basic on June 2015 (31750/-). She
has two school going children. She is also in the
additional charge of Director (Evaluation). She does
not live in government residence. Prepare her Pay bill
for the month of October 2020.
[Assume that she deposits 12000/- in her GPF,
3000/- for AIT, 15000/- car advanced installment]