OpenSAP Sac4 Week 3 All Slides

Week 3: Managing the Planning Process
Unit 1: Planning Calendar – What’s New

Planning calendar – what’s new
Composite tasks
▪ Composite task, general task, review task

▪ Time distribution section – visualization of time
▪ Conversion – results in multiple events
▪ Directly add a parent process – when creating
or copying an event
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Reopen tasks
▪ Final calendar events can be reopened

▪ Excluded: automatic and data input tasks
▪ Reopening a process will also reopen all child
events unless the process has an assignee

Team assignments
▪ Option to add teams to events as owners,

assignees, reviewers
▪ Events can be shared with teams
▪ Generating events along a driving dimension
also supports teams

Calendar task integration
▪ Calendar task assignees or reviewers can

create, submit, reject, approve, or decline the
calendar tasks directly within analytic
applications
− Either via analytics designer script APIs
(e.g. via button etc.)
− Or via calendar task toolbar
▪ Calendar task toolbar can be set to visible at
application runtime

Demo

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Unit 2: Predictive Planning
Predictive planning
The new normal of planning is powered by predictive
By 2024, 70% of new artificial intelligence projects in the finance domain will be deployed
using out-of-the-box functionality.
Source: Gartner Magic Quadrant for Cloud Financial Planning & Analytics Solutions, October 2020, Greg Leiter, Robert Anderson, John Van Decker
More than 50% of surveyed companies will leverage artificial intelligence (AI) for financial
planning and analysis in the next years.
Source: 2020 FP&A Trends Survey « Becoming an Intelligent Enterprise »

Predictive planning
Predictive in the extended planning and analysis (xP&A) process
The success formula is

Actuals (Historical Data) + Machine Learning + Business Acumen = Confident Planning
▪ Planners generate accurate forecasts Finalize Prepare

on their actuals to accelerate their Submit data Planning model
Data locks Drivers & parameters
day-to-day planning activities Forward data Master & actual data
▪ Planners elect predictive forecasts as
the plan or supplement them based
on business acumen Collaborate
▪ Planners monitor plan attainment Visualize Schedule

Planning calendar
based on continuously updated Review data
Share stories Processes & tasks
Dashboards
predictive forecasts Actual vs budget Run discussions Planners & reviewers
Enter comments
Plan
Input / adjustment Predict
Distribution & Time series forecast
allocations Planning proposition
Advanced formulas Scenario planning

Predictive planning
An integrated, end-to-end experience
▪ Historical data is brought to planning models from

the source systems.
Planning
▪ Predictive scenarios (time series forecasting models) Models
are created on top of planning models, up to 1000
Source data Source data
models at a time. (actuals) (actuals)
▪ Predictive forecasts are persisted into private
versions. They can be promoted as public versions to SAP Analytics Cloud
expose the forecasts to wider planner groups. Predictive Planning
▪ Stories can include predictive forecasts side by side Data Predictive
with the actuals, plans, and budgets. Sources Scenarios
▪ Beyond SAP Analytics Cloud it is possible to export

Planned Predictive
data back to data sources like SAP BW or data forecasts
SAP HANA.
Stories
Predictive planning
How to maximize your chances of success
▪ Dream big, start now! Do not let the terms AI, ML, or
predictive scare you. Predictive planning is proven
and trusted technology, available at your fingertips.
▪ Make sure you have any enough data and that you
have quality data. The rule of thumb is 5 to 1. If you
want to forecast one year head, you’ll need to retrieve
ideally 5 years of historical data into your planning
models.
▪ While we place a clear focus on helping you automate
the predictive forecasts, you need to bring your
expertise to the game as well in terms of selecting the
right data windows to train the predictive models. A
very concrete example is the COVID-19 pandemic
and how it affects business activities across the world.
▪ You can refer to the central Q&A blog for additional
guidance.
Predictive planning
Additional enablement resources
▪ SAP Analytics Cloud Community Page

Up-to-date resources on SAP Analytics Cloud
▪ SAP Analytics Cloud Augmented Analytics
Focus on augmented analytics
▪ Predictive Planning Blogs (SAP Community)
Retrieve all predictive planning blogs
▪ Hands-on Tutorial
Experience predictive planning!
▪ Infuse Intelligence into Finance (Roche session
during SAPPHIRENOW 2021)
Hear the Roche Predictive Planning story
▪ 2021 is the Year of Predictive Planning
More on why predictive is key for FP&A
professionals

Predictive planning
Demo

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Unit 3: Planning Content for SAP Analytics Cloud
Planning content for SAP Analytics Cloud
Overview
▪ SAP offers business content to accelerate

implementation projects
▪ The content is free of charge and can be
activated via the Content Network
▪ There are three categories of content:
− Samples
− Business Content
− 3rd Party Business Content

Content Network – Business Content
▪ The business content is organized by industry and

functional area (e.g., Human Resources, Finance,
etc.)
▪ The content contains technical artefacts:
− Data models
− Stories
− Data actions
− Analytic applications
− Connectivity to the source systems

Extended planning & analysis (xP&A)
Finalize
Prepare
▪ Submit Data
▪ Planning Model
▪ Data Locks
▪ Drivers & Parameters
▪ Forward Data
▪ Master & Actual Data
Success S/4 Group
HR Strategy Reporting
Factors
Collaborate
Visualize Supply &

Schedule Sales & S/4
▪ Review Data Demand Finance Invest
▪ Share Stories ▪ Planning Calendar COGS Finance
▪ Dashboards (IBP)
▪ Run Discussions ▪ Processes & Tasks
▪ ACT vs. BUD
▪ Enter Comments ▪ Planners & Reviewers
CX
Marketing Expense Concur
CRM
Plan Predict
▪ Input / Adjustment ▪ Time Series Forecast
▪ Distribution & Allocations ▪ Planning Proposition
▪ Advanced Formulas
Strong planning capabilities Link operational and Integrate with enterprise

1 to create powerful planning 2 financial planning 3 applications
solutions within the company to improve alignment and performance for one source of the truth

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Unit 4: Financial Planning – Introduction
Financial planning – introduction
Table of contents
Integrated Financial Planning (IFP) with

SAP S/4HANA in SAP Analytics Cloud
▪ Holistic approach
▪ Business process overview
▪ What‘s included?
▪ Getting started
▪ Continuous innovation

Holistic approach
SAP Analytics Cloud
Business Content Integrated Financial Planning (IFP)

Finalize Prepare
Financial Statement Planning CAPEX Planning
Sales & Profitability Planning Collaborate

Visualize Schedule
Product Cost Simulation
Cost & Activity Planning Plan Predict
Aligned data structures and

logic
Bi-directional data integration
SAP S/4HANA OP & Cloud
Universal Journal
ACDOCA ACDOCP

Business process overview
Capital Expense Planning Financial Statement Planning
Balance Sheet
CAPEX Planning Cash Flow Planning
Planning
Depreciation Planning P&L Planning
Sales & Profitability Planning

Deductions Percentage
Sales Prices Planning
Planning
Sales Revenue and

Sales Quantity Planning Profitability Planning
Deductions Planning
Product Cost Planning

Raw Material Price
Planning
Product Cost
Estimate
Quantity Structure Product Cost Simulation
Cost & Activity Planning

Workforce
Allocations Expense Planning Planning
Activity Quantity Activity Price Planning Statistical Key Figure

Activity Type Splitting
Planning & Calculation Planning
Project / WBS Planning

Internal Order Planning
Activity Cost Rates Statistical Key Figures
What’s included?
Balance Sheet
Planning

Planning
Sales Revenue and

Deductions Planning
Business Content “Integrated Financial Planning for SAP S/4HANA”

Raw Material Price
powered by SAP Analytics Cloud
Planning
Product Cost
Estimate

Workforce


What’s included?
SAP S/4HANA connection
SAP S/4HANA import jobs for master & transaction data
Data models & dimensions
Data actions
Allocations
Stories & apps

Getting started
Landing Page
to jump-start your project

Getting started

Getting started
▪ Go to saphanajourney.com and find business content for SAP Analytics Cloud

→ https://saphanajourney.com/sap-analytics-cloud/sac-business-content/
▪ Go to help.sap.com and find all necessary documentation for integrated financial planning with
SAP S/4HANA Cloud.
→ https://help.sap.com/viewer/1cbcff7ccd35405ab445b223c1ab1588/latest/en-US/
64a273e7bc2143f0930e2c3509888169.html
use direct link or search for “Financial Planning in SAP Analytics Cloud”

Continuous innovation
Cloud software delivery

to save resources and focus on value-adding activities
with business content for Finance

https://saphanajourney.com/sap-analytics-cloud/product-updates/

Simulation Cockpit
to innovate & accelerate

Thank you.
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warranty.
Unit 5: Financial Planning – Demo
Financial planning – demo
Demo flow
Balance Sheet
Planning

Planning
Sales Revenue and

Deductions Planning

Raw Material Price
Planning
Product Cost
Estimate

Workforce


Financial planning – demo
Demo

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Unit 6: Workforce Planning – Introduction
Workforce planning – introduction
Integrated operational workforce planning
Based on HR information Integration of

historical average
personnel costs
BUSINESS USE CASES SCOPE
▪ SAP offers integrated operational workforce
planning content to accelerate implementation SAP Success HR Strategy
projects, based on SAP SuccessFactors Factors
▪ Content package covers the most important
processes in the area of HR operational workforce
planning
SAP S/4HANA
DATA FOUNDATION SAP Fieldglass Finance
Finance
▪ Integration with source systems is provided out-of-
the-box or can be adjusted to customer landscapes
▪ Handshake integration with the xP&A planning
process
CUSTOMIZATION Expense
Integration of external
▪ Other HR 3rd party solutions can be used in the workforce information
data model
Integration of financial
budgets and retract HR
costs
Strong planning capabilities Link operational and Integrate with enterprise Enhance with
1 to create powerful planning 2 financial planning 3 applications 4 business content
solutions within the company to improve alignment and performance for one source of the truth for fast implementation projects

Scope and different time horizons
STRATEGIC WORKFORCE PLANNING

24+ months
▪ Skill Gap Analysis and Future Needs

OPERATIONAL WORKFORCE PLANNING ▪ Mobility, Recruiting, Outsourcing Plans
6 – 24+ months ▪ Best Mix for Risk and Cost Optimization
by Distribution of Workforce
▪ Headcount / FTE Planning
OPERATIONAL SCHEDULE ▪ Personnel Cost Planning
0 – 8 months ▪ Contingent Workforce Planning
▪ Staffing
▪ Schedule
▪ Pricing of Suppliers

Matching different perspectives
TOP-DOWN APPROACH BOTTOM-UP APPROACH

(Plan on aggregated level) (Plan on detailed level)
▪ FTE/HC (Demand and Supply) ▪ Adjust FTE (Absences,

Terminations, Transfers)
▪ Total Personnel Costs (Average
Salaries and Other Pay ▪ Create New Positions
Components) OPERATIONAL WORKFORCE PLANNING ▪ Individual Personnel Costs
▪ External Workforce Costs (Salaries and Other Pay
(Average Rates by Location) Components)
▪ Other Employee-Related ▪ Other Employee-Related
Expenses (Travel, Equipment, Expenses (Travel, Equipment,
Car Allowance, etc.) Car Allowance, etc.)

The personas use cases and their workflows
+ FG
CONTROLLER/ HEAD OF BU HR BUSINESS CC MANAGER CFO / CHRO

PURCHASER (Aggregated PARTNER (Cost center and G/L ▪ Generate and
▪ Set Up Central workforce-based (Detailed workforce- account-based Consume Reports
Assumptions planning) based planning) planning) ▪ Get a Total
▪ Plan Target FTE ▪ Plan New Hires ▪ Plan Additional Workforce Overview
▪ Integrate Budget
Data from Strategic ▪ Plan New Hires ▪ Plan Terminations Personnel Expenses
Financial Planning ▪ Plan Terminations ▪ Plan Absences (Travel, IT
▪ Plan Transfers ▪ Plan Transfers Equipment,
▪ Integrate Average ▪ Plan Contingent ▪ Plan Promotions Education)
Salaries of Internal Worker ▪ Plan Level of ▪ Compare and Align
Workforce
Employment with Financial
▪ Integrate Average ▪ Plan Salaries Budget AUTOMATION
Cost Rates of
▪ Pushing Plans to
External Workforce
Action

Planning process – overview
▪ Plan FTE on aggregated level e.g., BU,

division, department
▪ Plan internal and external workforce
▪ Calculate personnel costs
▪ Define central parameters

▪ Create plan version
Aggregated Planning
Transfer to Financial
Configuration &
Planning for
Preparation
SAP S/4HANA Finance
Detailed Planning
▪ Map personnel costs to G/L
accounts
▪ Plan actions for individual employees ▪ Copy HR plan into financial plan
(promotions, transfers, terminations, etc.) (cost center plan, P/L plan)
▪ Create new positions
▪ Calculate & adjust individual costs

Aggregated
Workforce planning – introduction Planning
Planning process – prepare planning process Configuration &

Preparation
Transfer to
Financial Plan
Detailed
Planning
▪ New plan version is created

▪ Plan version is initialized
(pre-populate FTE and costs)
Maintain Planning Initialze Plan

Import Data Unlock Version
Parameters Version
▪ Import of master data and ▪ Process owner and administrators can

transactional data from maintain central planning parameters
relevant source systems ▪ Plan parameters can be maintained manually,
(SAP SuccessFactors copied from existing plan versions, or
Employee Central) potentially calculated using predictive analytics
▪ Integration with other planning processes can
be set up (e.g., integration to cost center
planning or P/L planning)

Aggregated
Planning process – aggregated plan Configuration &

Preparation
Transfer to
Financial Plan
Detailed
Planning
▪ Plan HC demand
▪ Plan supply (terminations, hires)
▪ Calculate costs
Plan Internal HC
Demand/Supply
Select Plan Recalculate

Level Costs
Plan External HC
Demand
▪ Plan on different
aggregated granularities
based on the persona and
use cases ▪ Plan contingent workers per location
▪ Usage of existing ▪ Calculate costs based on external rates
dimensions to aggregate (configured in plan configuration)

Aggregated
Planning process – detailed plan Configuration &

Preparation
Transfer to
Financial Plan
Detailed
Planning
Plan Actions
Transfer
▪ Recalculation of personnel
Termination costs based on central
Select drivers and rates
Employment Lvl
Employee ▪ Immediate visibility of
Promotion financial impact on budget
or top-down targets
Salary Adj.
Recalculate
Select Position / Costs
Absence
Employee Planning
Create New Specifiy Position

Position Attributes
▪ Create new position
▪ Specify relevant attributes (position
name, company code, cost center,
job family, pay grade, employment
level, start date)

Aggregated
Planning process – transfer to financial plan Configuration &

Preparation
Transfer to
Financial Plan
Detailed
Planning
Derive G/L Copy to

Account Financial Plan
▪ Pay components from HR ▪ Personnel costs are copied from

planning are mapped to G/L workforce plan to cost center plan
accounts in workforce planning ▪ Integration happens on company
model code, cost center, G/L account
▪ Mapping is configured during level
process preparation

Integration and handshake
Integrated Workforce Planning Financial Planning

(Plan FTEs & Salaries on Legal Entity & Cost Center) (Planning on Cost Center & P&L)
Handshake Mapping
Cost Center Cost Center
Company Company
Cost Types G/L Accounts
… …
SAP SuccessFactors SAP S/4HANA

Workflow is supported by analytical applications
REUSABILITY AND CUSTOMIZATION ALLOWS EASY ADOPTION

▪ Modular approach with the workflow of each persona as the atomic
unit
▪ Central Overview page to navigate to every process step directly
▪ Each distinct process step represented by standalone app
▪ All apps work together, but can be used individually
▪ Easier to separate and add as work file to a calendar task
(reusability)
▪ Can be extended easily – just by adding another app in between
▪ Less case distinction in App Designer Code – cleaner and easier to
maintain
Overview Page
Aggregated
Planning
Configuration & Transfer to Reports
Preparation Financial Plan
Detailed
Planning

Reporting based on the plan data
HR P&A – Planning & Analytics

▪ Leveraging the SAC new model with useful
measures and dimensions based on
SAP SuccessFactors, SAP Fieldglass, and
SAP S/4HANA
▪ Reporting for total workforce
▪ Planning and analytics use the same data
model
▪ Compare plan data with actual data in the
Reporting section
▪ Most used SAP SuccessFactors dimensions to
drill down or slice & dice data
− Personal information (gender, age, …
− Geographical information (location, geo
zones, …)
− Job information (job level, job title, …)
− Pay information (pay range, pay grade, …)
− Contract information (full and part time,
contingent worker, …)
− Financial information (G/L account, cost
center)
− Organizational structure information
(business unit, division, department, …)

Key takeaways
1 2 3 4
INTEGRATED xP&A USE CASES ONE DATA MODEL CUSTOMIZATION
▪ Covers standard HR ▪ Top-down planning on an ▪ One data model to cover ▪ Strong focus on flexibility
planning processes aggregated level for different workforce planning and expandability of
▪ Optimized for SAP internal and external use cases planning dimensions
SuccessFactors and workforce (HC) ▪ Aligned with SAP ▪ Customization can be done
SAP S/4HANA ▪ Bottom-up planning on SuccessFactors and SAP with low effort and no
▪ Loosely coupled with position or employee Fieldglass data structures impact on the data model
SAP Fieldglass detailed level (FTE) ▪ One central data model for ▪ General purpose business
▪ Integrated with other xP&A ▪ Budget comparison for planning and reporting logic easily customizable
content packages like FTE, HC, and costs (Actuals Δ Plan) for more specific use cases
integrated financial between different planning ▪ Based on the new SAC ▪ Data model allows the
planning (IFP) versions model extension of central KPIs
▪ More integrated xP&A ▪ Cost planning for total with low effort
packages will follow workforce
▪ Reporting on total
workforce

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Unit 7: Workforce Planning – Demo
Workforce planning – demo
Planning process – overview
▪ Plan FTE on aggregated level e.g., BU,

division, department
▪ Plan internal and external workforce
▪ Calculate costs
▪ Define central parameters

▪ Create plan version
Aggregated Planning
Transfer to Integrated
Configuration &
Planning for
Preparation
SAP S/4HANA Finance
Detailed Planning
▪ Map personnel costs to G/L
accounts
▪ Plan actions for individual employees ▪ Copy HR plan into financial plan
(promotions, transfers, terminations, etc.) (cost center plan, P/L plan)
▪ Calculate costs

Overview page

Aggregated
Workforce planning – demo Planning
Planning process – prepare planning process Configuration &

Preparation
Transfer to
Financial Plan
Detailed
Planning
▪ New plan version is created

▪ Plan version is initialized
(pre-populate FTE and costs)
Maintain Planning Initialze Plan

Import Data Unlock Version
Parameters Version
▪ Import of master data and ▪ Process owner and administrators can

transactional data from maintain central planning parameters
relevant source systems ▪ Plan parameters can be maintained manually,
(SAP SuccessFactors copied from existing plan versions, or
Employee Central) potentially calculated using predictive analytics
▪ Integration with other planning processes can
be set up (e.g., integration to cost center
planning or P/L planning)

Aggregated
Configuration &
Application configuration Preparation
Transfer to
Financial Plan
Detailed
Planning
Maintenance of parameters for

costs calculation
▪ Internal workforce
− Midpoint salary
− Percentage drivers
(e.g. pensions, life insurance,
social insurance)
− Absolute rates (travel costs,
IT equipment costs, car
allowance)
▪ External workforce
− Monthly rate
Seeding of planning data for
headcount and corresponding
costs calculation

Aggregated
Configuration &
Aggregated internal headcount plan Preparation
Transfer to
Financial Plan
Detailed
Planning
Top-down planning for internal

headcount
▪ Planning on predefined plan levels
▪ Flexible entry mode
− End of period headcounts for total
workforce
− Delta headcounts (hires and
terminations)
▪ Cost calculation
− Cost calculation for entered
headcount based on central
assumptions parameters
− Detailed cost break down by plan
cost type
− Manual adjustments to costs possible

Aggregated
Configuration &
Detailed internal FTE plan Preparation
Transfer to
Financial Plan
Detailed
Planning
Detailed planning on employee level

▪ Plan actions for existing employees
− Easy-to-use guided planning process
− Predefined set of actions (maintain
absence, cost center change…)
− Add new positions to your team
− Detailed costs overview for new
positions
▪ Calculate costs
− Cost calculation for existing
employees as well as for new
positions (based on midpoint salaries)
− Detailed cost breakdown by plan cost
type
− Manual adjustments to costs possible

Workforce reporting
Reports to support you during and

after the planning process
▪ Progress Overview (Actuals Δ Plan)
▪ Gender Analysis (Actuals Δ Plan)
▪ External Workforce (Actuals Δ Plan)
▪ Budget Comparison (Plan Δ Budget)

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Week 3: Managing the Planning Process

Unit 1: Planning Calendar – What’s New

▪ Composite task, general task, review task

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

▪ Final calendar events can be reopened

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

▪ Option to add teams to events as owners,

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

▪ Calendar task assignees or reviewers can

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

The success formula is

▪ Planners generate accurate forecasts Finalize Prepare

▪ Planners monitor plan attainment Visualize Schedule

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

▪ Historical data is brought to planning models from

▪ Beyond SAP Analytics Cloud it is possible to export

▪ SAP Analytics Cloud Community Page

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

▪ SAP offers business content to accelerate

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

▪ The business content is organized by industry and

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

Visualize Supply &

Strong planning capabilities Link operational and Integrate with enterprise

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

Integrated Financial Planning (IFP) with

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

SAP Analytics Cloud

Business Content Integrated Financial Planning (IFP)

Sales & Profitability Planning Collaborate

Cost & Activity Planning Plan Predict

Aligned data structures and

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

Depreciation Planning P&L Planning

Sales & Profitability Planning

Sales Revenue and

Product Cost Planning

Cost & Activity Planning

Activity Quantity Activity Price Planning Statistical Key Figure

Project / WBS Planning

Depreciation Planning P&L Planning

Sales & Profitability Planning

Sales Revenue and

Business Content “Integrated Financial Planning for SAP S/4HANA”

Cost & Activity Planning

Activity Quantity Activity Price Planning Statistical Key Figure

Project / WBS Planning

SAP S/4HANA connection

SAP S/4HANA import jobs for master & transaction data

Data models & dimensions

Stories & apps

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

▪ Go to saphanajourney.com and find business content for SAP Analytics Cloud

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

Cloud software delivery

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 10