Reprinting Form W-2 Employee Copies with Address Changes Use When reprinting employee copies of Form W-2, even after magnetic media has already been filed with the Social Security Administration, Tax Reporter reviews the most current mailing address of the employee and records it on Form W-2. Providing that the personnel number of the employee was specified before reprinting began To minimize the impact on performance that would be caused if the system were to review master data for each and every employee. Tax Reporter will continue to read address information from forms cluster PCL4 when printing employee copies of Form W-2 for the entire employee population within the selected tax company. Procedure 1, Using the Print copies function, you may now specify one or more employee numbers to produce Form W-2 reprints. The Print copies function button is located on the Productive run screen. For each employee number specified here, Tax Reporter will review ADDRS feature to determine which subtype of the Addresses infotype (0006) should be used during reprinting. (To configure ADDRS feature, execute transaction PE@3.) 2. The system reviews the Addresses infotype (0006) to obtain the most current record for the employee(s) specified. Ensuring that the most recent (that is, correct) address is displayed on the reprinted form If a new address is used during reprinting of Form W-2, Tax Reporter will issue a corresponding message {New address used for reprint, alongside the affected employee number(s)} under the “Errors and warnings” section of the Tax Reporter log If no employee number is specified in conjunction with the Print copies function, then Tax Reporter will not review employee master data for address changes, and previously recorded addresses will continue to appear on reprinted employee copies of Form W-2 Caution Although the Print copies function enables Form W-2 reprints to reflect changed employee addresses, this enhancement will not update address data in form cluster PCL4