TRAINING REPORT
Name : RONARD Z. CELESTIAL
Position Currently Held : Systems and Methods Supervisor
Department : Human Resource
I. Highlights of the Training
The current program for Systems and Methods, along with my training
particularly on supervising the review, revision, provision of corrective
suggestions for reforming systems and practices, and monitoring of quality
management systems enable me to appreciate and comprehend the
essential role of Systems and Method Supervisor in the workplace.
While the entirety of my training was focused on the update, review,
revision and implementation of the essential company documents e.g.
operational policies, standard procedures, I was able to supervise the
following:
A. PROCEDURES AND WORK INSTRUCTION MANUALS (PAWIM)
The Procedures and Work Instructions Manual indicates the entirety of
how procedures are executed. During my training, I was able to
supervise the update and revision of PAWIM from various
departments. This is essential since PAWIM should precisely describe
the correct way to perform certain tasks that may cause inconvenience
or damage if not done in the established manner, hence, it should be
regularly updated to appropriately equate the current practice.
Significantly, I was able to supervise the following:
Davao Sugar
a. Process House – Refinery Section – approved, for printing and
signature
b. Process House – Boiling House Section – for final approval of
the process owner
c. Instrumentation – no recent changes
d. Quality Assurance – for approval of the process owner
e. Power and Utilities – for approval of the process owner
f. IMD – reviewed; for further discussion
g. Mill and Boiler – on hold as advised by process owner
High Yield
a. Farm Operations Standard Manual – for approval
b. Production Procedures Manual – for approval
c. Civil Works and Irrigation – on-going revision (80% done)
d. Engineering – reviewed; for further discussion
Cotabato Sugar
a. QA – assist in PAWIM Review
b. CSD – on-going review
B. Hazard Identification and Risk Assessment (HIRA)
A HIRA is a risk assessment tool that can be utilized to assess which
hazards pose the greatest risk in terms of how likely they are to occur
and how great their potential impact may be. As a manufacturing
company, it is important that HIRA should be regularly reviewed and
updated to raise awareness of the potential extent of risk and hazard,
and provide preventive measures to prevent harm in the workplace.
Part of my training, I was able to update the HIRA templates of some
of the departments within the company, specifically, the PH Refinery
and Boiling House Section. I was also able to communicate and
supervise the drafting of HIRA of the Cotabato Sugar.
C. Update, Consolidate and Filing of Documents
As an acting Systems and Methods Supervisor, I was able to update
and consolidate various documents that is essential in business
safekeeping. I oriented myself with the documents and understand
their purpose. Essentially, I updated some folders with missing files,
like the Proterra and FDA folders, which contain important licenses and
certificates. This is also to prepare for schedule or unscheduled audit
of different sectors, like the FDA and Halal.
D. Address Department Concerns
Within my training period, I was able to supervise and coordinate the
concerns of different department, which range from the OPRCs of the
three companies, update concerns on HY COVID-19 guidelines, and
supervision of the revision of the CSCC SSOP. Relatively, I was able
to draft target timeline of the OPRCs.
II. Significant Learning/Insights
The developmental learning program has provided me with adequate
understanding of the duties and responsibilities that the SM Supervisor
had to take. With emphasis on the assistance and supervision,I learned
that the company programs, systems, and procedures should be regularly
monitored, assessed and updated in order to keep track of the changes to
adequately suit the current practice. As an acting SM Supervisor, I
appreciate the importance of coordination and engagement with company
employees since they hold important function in the improvement and
implementation of the established programs and practices. Moreover, it is
imperative to have the right attitude to efficiently perform the job since this
position requires engagement with different set of behavior, hence,
patience and versatility are among the most essential.
III. Recommendation/Proposed Improvements
Proposed Purpose and Effect of
Existing Practice /
Innovation / Innovation / How to Implement
Set-up
Improvement Improvement
1. 5S-GMP Audit Regular GMP Relay findings to Coordination with
Irregular audit and responsible responsible
Implementation monitoring persons, person/s, auditor/s
Regular supervisors Review and
meeting with and/or Update of GMP
GMP auditors department heads Manuals, including
Address negative checklists
findings in GMP
Audit
Improve GMP
practices
2. OPRC Audit Layout target Gradually clear Set timeline with
Findings that are schedule to OPRCs from process owner/s
more than 5 address different regarding the
years was not OPRCs companies by duration of
addressed Prioritize long addressing the accomplishing
overdue audit concerns OPRC findings
findings Regular monitoring
of company
programs and
policies to avoid
OPRC findings
Prepared by: Noted by:
Ronard Z. Celestial Verna Mae L. Gallardo
Acting Systems and Method Supervisor Corporate HR Manager
Constancio B. Galinato
Executive Vice President – COO
