Vendor Evaluation Matrix - V3

Vendor Evaluation Matrix Template
Project Name : CSC IBM Hardware and Software - MA Renewal
Unweighted Score Weighted Score

Criteria Weight
CBS Formis Silverlake Dewansite Basisbay CBS Formis Silverlake Dewansite Basisbay
Project Cost 50 5.00 3.75 3.75 4.13 3.25 50.00 37.50 37.50 41.25 32.50
Adherence to the RFP Instructions 5 5.00 4.67 4.67 4.67 4.00 5.00 4.67 4.67 4.67 4.00
Supplier's background and experience 10 4.86 3.14 4.00 2.86 3.00 9.71 6.29 8.00 5.71 6.00
Technical competency to this project 10 5.00 4.33 4.33 4.33 4.67 10.00 8.67 8.67 8.67 9.33
Implementation methodology 10 4.00 4.00 4.00 4.00 4.00 8.00 8.00 8.00 8.00 8.00
Timeline to complete the project 10 5.00 4.00 4.67 4.00 1.67 10.00 8.00 9.33 8.00 3.33
Project management 5 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00
TOTAL (out of 100) 100 33.86 28.89 30.42 28.98 25.58 97.71 78.12 81.17 81.30 68.17
Evaluate and Verify by:_____________ Evaluate and Verify by:_____________
Signature: ________________________ Signature: ________________________
Date : ___________________________ Date : ___________________________
Date : ___________________________ Date : ___________________________
Date : ___________________________ Date : ___________________________

CBS
Evaluation Criteria
Score Remarks
1. Project Cost 0-low 5-high
Hardware/software cost (5 years) 5.00 13,493,800
Implementation cost 5.00 Bundle as part of proposal
Maintenance fees 5.00 Included 5 years comprehensive warranty for hardware and software
Other subscription fees 5.00 Bundle as part of proposal
Payment option (rental, purchase, stage payment) 5.00 Yearly Payment at 20% for 5 years.
Discount offered 5.00 670,000 + 2 month free MA
Consultant and technical specialist charges (per day) 5.00 Bundle as part of proposal
Overall project cost 5.00 13,493,800
Average Score 5.00
2. Adherence to the RFP Instructions 0-low 5-high

Competency response to RFP&Q 5.00 Vendor promptly answer most of the RFP questions. LOA submitted
Timeliness response to RFP&Q 5.00 Vendor has submitted RFP on time.
Overall quality and professionalism 5.00 Vendor has responded to RFP&Q based on required format.
The proposal contents are well organized, easy to read and easy to understand.
Average Score 5.00
3. Supplier's Background and Experience 0-low 5-high

Organization Size 5.00 Local company with 60- 70 employeyer and mostly certified engineers.
Organization Structure 5.00 Provided
Number of executive and professional personnel employed 5.00 Backup by 26 certified enginner to support business needs.
The number of years the Vendor has been in business 4.00 20 years
Overall implementation exposure to Financial Industry 5.00 Bank Islam, AEON, KWSP,AIA
User references (similar implementation) 5.00 Bank Islam, KWSP, Takaful Malaysia
Experience with Vendor 5.00 Current Vendor - good track.
Average Score 4.86
4. Technical Iseries Hardware And Software Support 0-low 5-high

Understanding of the business requirements 5.00 Existing vendor had implement the previous CSC project successfully.
Understanding proposed solution 5.00 Vendor understand the purpose of proposed solution with details of the product
functionality and requirements.
Overall understanding of project objectives 5.00 Vendor demonstrate aware of STMB business needs and project objective.
Average Score 5.00
5. Implementation Methodology 0-low 5-high

Implementation/migration plan 5.00 Provided together with the appointed party to carry out the deployment services
Risk management approach 2.00 Not discussed in detail
High-level work plan 4.00 Provided with overall timeline
Overall Project Implementation Strategy 5.00
The approach shared in the proposal and detailed out the implementation plan specifically for this project
Average Score 4.00
6. Timeline to Complete the Project 0-low 5-high

Deliverables, Milestones & Key Decision Points 5.00 Phase 1- 6 month, phase 2 - 3 month
Implementation phases 5.00 clearly defined each phases.
Resources planning 5.00 provided the appointed technology partner to carry out the deployment
Average Score 5.00
7. Project Management 0-low 5-high

PM methodology/approach 5.00 Initiation, precheck, execution, closure
Regular status reporting against plan 0.00 N/A
Issues management plan 0.00 N/A
Configuration management/change control approach 0.00 N/A
Average Score 5.00

Microlink
Evaluation Criteria
Score Remarks
Payment option (rental, purchase, stage payment) 2.00 Upfront Single Payment
Discount offered 2.00 240,000
Average Score 3.75

Competency response to RFP&Q 4.00 Responded to all the requirement as per RFP, but miss to submit the LOA for Manage Engine.
Average Score 4.67

Organization Size 5.00 Have about 1000 man power and core business is provide the multi IT solutions.
Number of executive and professional personnel employed 3.00 Have 3 certified engineer and mostly depend on principal for support.
Overall implementation exposure to Financial Industry 1.00 Not provided due to NDA
User references (similar implementation) 1.00 Not provided due to NDA
Experience with Vendor 2.00 No any previous experience with this vendor.
Average Score 3.14

Understanding of the business requirements 3.00 Vendor have experience, Don't have visibilty of STKMB enviromnent & requirement.
Average Score 4.33

Overall Project Implementation Strategy 5.00
The approach shared in the proposal and detailed out the implementation plan specifically for this project
Average Score 4.00

Deliverables, Milestones & Key Decision Points 2.00 9 month phase 1, phase 2= 8 month
Implementation phases 5.00 Clearly defined the mile stones
Average Score 4.00

Average Score 5.00

SILVERLAKE
Evaluation Criteria
Score Remarks
Payment option (rental, purchase, stage payment) 2.00 Upfront Single Payment
Discount offered 4.00 300,000.00
Average Score 3.75

Average Score 4.67

Organization Size 5.00 Multinasional company with local and internasional.
Number of executive and professional personnel employed 3.00 Have few certified engineer and mostly depend on principal for support.
The number of years the Vendor has been in business 4.00 20 year plus
Overall implementation exposure to Financial Industry 5.00 Bank Muamalat, Bank Islam & Agro Bank
User references (similar implementation) 4.00 Bank Muamalat, Bank Islam & Agro Bank - no mimix anywhere experience.
Average Score 4.00

Average Score 4.33

Overall Project Implementation Strategy 5.00 The approach shared in the proposal and detailed out the implementation plan specifically for this
project
Average Score 4.00

Deliverables, Milestones & Key Decision Points 4.00 phase 1= 9 month, phase 2= 6 month
Implementation phases 5.00 Clearly defined each phases milestones.
Average Score 4.67

Average Score 5.00

Dewansite
Evaluation Criteria
Score Remarks
Payment option (rental, purchase, stage payment) 2.00 100% Paymeny upfront
Discount offered 3.00 260,000
Average Score 4.13

Average Score 4.67

Organization Size 5.00 A local based company- no much info provided
Number of executive and professional personnel employed 3.00 Have 3 certified engineer to support this solutions. Back to back with principle.
Overall implementation exposure to Financial Industry 1.00 Did not provide - NDA
User references (similar implementation) 1.00 Did not provide - NDA
Average Score 2.86

Average Score 4.33

project
Average Score 4.00

Deliverables, Milestones & Key Decision Points 3.00 phase 1= 9 month, phase 2= 7 month
Implementation phases 4.00 defined hihglevel milestone only.
Average Score 4.00

Average Score 5.00

Basisbay
Evaluation Criteria
Score Remarks
Hardware/software cost (5 years) 1.00 18,985,591.10
Payment option (rental, purchase, stage payment) 4.00 5 years, About 90% 1st year and balance 10% spread exually balance 4 years.
Discount offered 0.00 No Discount Offered
Overall project cost 1.00 18,985,591.10
Average Score 3.25

Competency response to RFP&Q 4.00 Responded to all the requirement as per RFP, but miss to submit the LOA for Preciesly
Timeliness response to RFP&Q 4.00 Vendor has submitted late on the RFP via online.
Overall quality and professionalism 4.00 There are room for improvement on submission's quality and professionalism
Average Score 4.00

Organization Size 5.00 A local based company with internasional.
Organization Structure 1.00 No provided
Number of executive and professional personnel employed 2.00 No much info provided. No certified enfineer details submitted.
Overall implementation exposure to Financial Industry 4.00 KAF Securites and PM Securities
User references (similar implementation) 1.00 Did not provide as protected by NDA.
Experience with Vendor 4.00 Have previous experience managing old TIS and PREMIA hardware.
Average Score 3.00

Understanding of the business requirements 4.00 Vendor have experience and some visibilty of STKMB requirement as manging old TIS & Prremia
hardware.
Average Score 4.67

project
Average Score 4.00

Deliverables, Milestones & Key Decision Points 3.00 High level timeline submitted
Implementation phases 1.00 No milestones of deliverables defined.
Resources planning 1.00 No information provided.
Average Score 1.67

Average Score 5.00

CBS FORMIS SILVERLAKE DEWANSITE BASISBAY
Evaluation Criteria
Score Score Score Score Score
1. Project Cost 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Hardware/software cost
Implementation cost
Maintenance fees
Other subscription fees
Payment option (rental, purchase, stage payment)
Discount offered
Consultant and technical specialist charges (per day)
Overall project cost
Average Score 0.00 0.00 0.00 0.00 0.00
2. Adherence to the RFP Instructions 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Competency response to RFP&Q
Timeliness response to RFP&Q
Overall quality and professionalism
Average Score 0.00 0.00 0.00 0.00 0.00
3. Supplier's Background and Experience 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Organization Size
Organization Structure
Number of executive and professional personnel employed
The number of years the Vendor has been in business
Overall implementation exposure to Financial Industry
User references (similar implementation)
Experience with Vendor
Average Score 0.00 0.00 0.00 0.00 0.00
4. Technical Desktop Specification to this Project 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Understanding of the business requirements
Understanding proposed solution
Overall understanding of project objectives
Average Score 0.00 0.00 0.00 0.00 0.00
5. Implementation Methodology 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Implementation/migration plan
Risk management approach
High-level work plan
Overall Project Implementation Strategy
Average Score 0.00 0.00 0.00 0.00 0.00
6. Timeline to Complete the Project 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
Deliverables, Milestones & Key Decision Points
Implementation phases
Resources planning
Average Score 0.00 0.00 0.00 0.00 0.00
7. Project Management 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high 0-low 5-high
PM methodology/approach
Regular status reporting against plan
Issues management plan
Configuration management/change control approach
Average Score 0.00 0.00 0.00 0.00 0.00
Points Allocated Rating Criteria

5 points Excellent An excellent response will be a highly comprehensive, excellent reply that meets all of the requirements of the areas within that category. In addition,
the response covers areas not originally addressed within the RFP category and includes additional information and recommendations that would prove
both valuable and beneficial. This response is considered to be an excellent standard, demonstrating the proposer's authoritative knowledge and
understanding of the project.
4 points Very good A very good response will provide useful information, while showing experience and knowledge within the category. The proposal is well thought out
and addresses all requirements set forth in the RFP. The proposer provides insight into their expertise, knowledge, and understanding of the subject
matter.
3 points Above Average An above average response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and
understanding of the subject matter and project. This response demonstrates an above average performance with no apparent deficiencies noted.
2 points Below Average A below average response meets the requirements in an adequate manner. This response demonstrates an ability to comply with guidelines,
parameters, and requirements with no additional information put forth by the proposer.
1 point Poor A poor response minimally meets most requirements set forth in the RFP. The proposer has demonstrated knowledge of the subject matter only.
0 points Unacceptable An unacceptable response does not meet the requirements set forth in the RFP. The proposer has not demonstrated knowledge of the subject matter.

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Vendor Evaluation Matrix - V3

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Vendor Evaluation Matrix Template

Project Name : CSC IBM Hardware and Software - MA Renewal

Unweighted Score Weighted Score

Evaluate and Verify by:_____________ Evaluate and Verify by:_____________

Signature: ________________________ Signature: ________________________

Date : ___________________________ Date : ___________________________

Evaluate and Verify by:_____________ Evaluate and Verify by:_____________

Signature: ________________________ Signature: ________________________

Date : ___________________________ Date : ___________________________

Evaluate and Verify by:_____________ Evaluate and Verify by:_____________

Signature: ________________________ Signature: ________________________

Date : ___________________________ Date : ___________________________

Average Score 5.00

2. Adherence to the RFP Instructions 0-low 5-high

Average Score 5.00

3. Supplier's Background and Experience 0-low 5-high

Average Score 4.86

4. Technical Iseries Hardware And Software Support 0-low 5-high

Average Score 5.00

5. Implementation Methodology 0-low 5-high

Average Score 4.00

6. Timeline to Complete the Project 0-low 5-high

Average Score 5.00

7. Project Management 0-low 5-high

Average Score 5.00

Average Score 3.75

2. Adherence to the RFP Instructions 0-low 5-high

Average Score 4.67

3. Supplier's Background and Experience 0-low 5-high

Average Score 3.14

4. Technical Iseries Hardware And Software Support 0-low 5-high

Average Score 4.33

5. Implementation Methodology 0-low 5-high

Average Score 4.00

6. Timeline to Complete the Project 0-low 5-high

Average Score 4.00

7. Project Management 0-low 5-high

Average Score 5.00

Average Score 3.75

2. Adherence to the RFP Instructions 0-low 5-high

Average Score 4.67

3. Supplier's Background and Experience 0-low 5-high

Average Score 4.00

4. Technical Iseries Hardware And Software Support 0-low 5-high

Average Score 4.33

5. Implementation Methodology 0-low 5-high

Average Score 4.00

6. Timeline to Complete the Project 0-low 5-high

Average Score 4.67

7. Project Management 0-low 5-high

Average Score 5.00

Average Score 4.13

2. Adherence to the RFP Instructions 0-low 5-high

Average Score 4.67

3. Supplier's Background and Experience 0-low 5-high

Average Score 2.86

4. Technical Iseries Hardware And Software Support 0-low 5-high

Average Score 4.33

5. Implementation Methodology 0-low 5-high

Average Score 4.00

6. Timeline to Complete the Project 0-low 5-high

Average Score 4.00

7. Project Management 0-low 5-high

Evaluate and Verify by:_ Evaluate and Verify by:_

Signature: Signature:

Date : _ Date : _

Evaluate and Verify by:_ Evaluate and Verify by:_

Signature: Signature:

Date : _ Date : _

Evaluate and Verify by:_ Evaluate and Verify by:_

Signature: Signature:

Date : _ Date : _