Format for Inquiry Letters ((Letter asking for a Quotation) Your CompanyName Address Dater1" August, 2015 To, ManagerName, Sales Manager, Company XYZ, Address, city Sub: Inquiry for the latest catalogue of Dear Sir/ Madam, | would like to express my interest in the products that your company, XYZ manufactures. We request you to kindly give us detailed information about the latest catalogue of __product name__ recently advertised by you In the “Newspaper name”. We are Impressed by the description of the respective __product name__as advertised by you and expected to purchase if terms and conditions are found to. be suitable. Our annual requirement of __product name__ is around twenty five thousand (25,000) pieces, | request you to send in a quotation of the below listed products that | require for my business, ABC along with full details of your prices and terms of payment, together with some samples you can afford to supply:- No. | Product Code Product Name Units a POOL 10 2. OOS 15 3. 009 20 ‘As we handle a large quantity of __product name__ each year, we hope and trust you will quote the ‘most favorable prices and terms. Our payment shall be based on an advance payment of 25% before delivery and the rest of 75% after delivery of products. We shall be looking forward to a good business with your company. We are looking forward to hear from you. Yours Faithfully, YourName Purchase Manager Your CompanyNameReply to Inquiry Letter (Letter giving a Quotation) Your CompanyName Address Date: 14" August, 2015, To, ManagerName, Purchase Manager, Company XYZ, Address, City Sub: Reply to your Inquiry for the latest catalogue of Dear Sir/ Madam, Thank for yours inquiry of 1st August, 2015. We are glad to enclose the following quotations of “Product Name”, No. | Product Code Product Name Units L POOL 10 2: OOS 15 3. O08 20 ur normal trade discount is 15% for ten (10) days and 5% extra if order is made for more than 5,000 pieces ata time. We do supply to our customers’ door through our own care. ur product is originally imported with intact packing and we provide guarantee for our product set for three (3) years. If you need any further details to meet your customer's requirements, you should feel free to write to us, Yours faithfully, YourName Sales Manager CompanyNameOrder Letter Format Your CompanyName Address Date: 1" September, 2015 To, ManagerName, Purchase Manager, Company XYZ, Address, city Sub: Order for various paints. Dear Sir/Madam, Thank you for your quotation and the price list. We are glad to place our first order with you for the following items: SL.No: Description Quantity Weight Unit price Amount (Tk.) 1 Enamels paint 25 Tins | 100 Ibs | 1000 25,000 Synthetic paint 20Tins | 2001bs | 2000 40.000 White paint 10 Tins | 10 bs__| 500 ,000 70,000 Since the above goods are required immediately as our stock is about to exhaust very soon. We request you to send the goods through your “Motor” van as the carriage inward is supposed to be borne by you. We shall arrange payment within ten (10) days to comply with your payment terms. Please send all commercial and financial documents along, with goods. We reserve the right to reject the goods if received late, Yours faithfully, sales Manager CompanyNameOrder Confirmation Letter Format Your CompanyName Address Date: 6” September, 2015 To, ManagerName, Sales Manager, Company XYZ, Address, city ‘Sub: Confirmation of Letter dated 1" September, 2015 Dear Sir/Madam, We thank you for your order No. p-3-7 dated September |, 2015 for various paints. The order is in process of execution and it will be dispatched on 8th September, by our Motor van. We have taken special care for the quality and packing of the paints and we hope that you will find them highly satisfactory, We thank you again for your kind offer of the paints and hope that you -will extend your similar co- operation in future. With best regards Yours faithfully YourName Sales Manager Your CompanyNameAdjustment letter sample 1 Bangladesh Textiles Mills Ltd Narayangong, Dhaka 40th Feb. 15 Marketing Manger Bexi-Clothes Corner South Plaza, Dhaka-1215. Ref: Your letter dated Sth Feb. 04, Dear Sir, We thank you .for your letter of Sth Feb. 04 along with/ sample of cloth for examination. The report that we have received just today shows that the consignment forwarded to you was the wrong one full of defective clothes. It was a mistake because of our dispatch section and we regret this mistake which has caused you both embarrassment and inconvenience. We have already sent the replacement by passenger train. You can be sure of the quality of cloth now sent. You can, of course, return the clothes to us and debit our account for the loss caused to you. We again regret the inconvenience to you and assure you that such mistakes will be avoided in future. Yours faithfully Your Name Sales Manager Banagladesh Textile Mills Ltd,Adjustment letter example 2 Emporium Tea Ltd. Golf Club Road, Tongi, Gazipur 25th July, 15 Manager State Tea Corner 25, Dhanmondi, Dhaka-1211 Ref: Your letter dated July 21.04, Dear Sir, We have received your letter of complaint dated July 21, 04 regarding shortage of quantity. It is probably first time that we get such complaint from a customer regarding shortage of quantity. Where as you are our valued customer, we cannot deny any human error made by our dispatch workers. As a large concern in the country, we have to deal with large quantity each day and therefore a sudden error is possible. We therefore, are dispatching the shortage quantity as per your order. We expect your co-ordination as before. With thanks. YourName Sales Manager Company NameComplaint Letter Example-1 Goods were assured to be delivered within two (2) weeks of placing the order. But you have not yet received the goods, write a letter to your supplier, pointing out the delay and specifying a date by which you wish to get the goods. (Delay in the Execution of the order) VISION CORNER Electron Plaza, Surat September 20, 2015 General Manager Sales Division Rangrej Electronics Cross Road, Mumbai-400001 Ref: Delay in the Execution of the order. Dear Sir, (On 25th August, 2004, we placed our order No: H-15 with you for ten (10) Sony TV and five (5) national DVD Players. When your representative visited us, he assured the delivery to be made within two weeks but we haven't yet received the goods.’ {As the delivery has been delayed, we have lost our customers and caused us a great financial loss as well as a loss of considerable goodwill to us. Please promptly dispatch the goods ensuring that we receive them not later than Monday, September 25, 2015, Yours faithfully Akash Verma Sales Manager n CornerComplaint Letter Example-2 ‘Suppose you have received 1,000 Cartoons of Tube lights but 100 cartoons of them are damaged. Write a complaint letter to the supplier stating the fact and ask for quick replacement. (Goods received in a damaged condition) ‘TRANS-WORLD LIGHTING ‘Mohakhali C/A, Surat, Gujarat-395001, ‘Sth March, 2015, Manager Sales & Service Division LIGHTING WORLD LTD. Sanawat, M.P, India - 400010 ‘Sub: Complaint for Goods received in a damaged condition Dear Sir, Many thanks for your prompt delivery of the ordered Tube lights. Unfortunately, on opening the cartoon, we found 100 cartoons of Tube lights in a damaged condition. We are not sure whether the damage has been caused by poor handling or wrong packing. While placing the order, | clearly mentioned that we required these goods quickly and to be handled ‘with care’ while delivery. Although we received such goods in time but 100 cartoons damaged goods caused serious problems to the need of our valued customers. Please take back 100 cartoons damaged goods and provide replacement before 15th Mach, 04 to enable us to satisfy our customers need. We are looking forward to hear you with the said replacement. Yours faithfully M. H. Mehta Sales Manager ‘Trans-World LightingCover Letter for Job Application Gaurang Joshi 69-71, Apnaghar Society, Nr. Tekrawala High School, Palanpur Patia, Rander Road, Surat ~ 395009 Ph; 9909160317 To, Prakshal Infotech Pvt. Ltd. ‘Subject: Application for the post of Technical Faculty Dear Sir, |, Your Name, am writing to apply for the post of Job-Designation at Company's Name. | would dedicate my best efforts and commitment in working if | get a chance to work as a good programmer. Ihave completed my Master's in LT from V.N.S.G.U, Surat and have two years of development experience. | have an experience as a Jr. Developer in “Infocraft Technology Solutions” at Pramukh Park, Surat. Currently I'm working at “SDJ Technologies” at Jahangirpura, Surat since last 4 years I'm an expert at PHP with frameworks Code ignitor, Wordpress, Magento, etc and JQuery, CSS3, OOP concepts, etc, Enclosed is my resume which details me. I'm excited by an opportunity such as the one you have described on your site, and | believe | would be a creative and energetic asset to your organization, Thank you for your time and consideration. | very much look forward to speak with you further. Enclosures: My detailed Resume and other Testimonials. Yours faithfully, YourName.Abe XYZ 11, BL-M007, Apeksha Nagar Colony, Rander Rd, Surat - 390000. E-Mail: abe.xyz@yahoo.co.in Keen to work in an organization where innovativeness would be given great opportunity and | can develop along with the company applying my programming skills for the growth of the company. Work Experience: Education: Skills Projects : Languages known: Personal: + Working as an Sr. Developer in Asp.NET at TechMedia InfoSolutions Pvt. Ltd, Surat since July-2012. * Worked as an Developer in SDJ Technologies from Jul-2010 to Apr-2012. = Post Graduation: MSell.T) Programme, V.N.S.G.U, Surat (5 Years Integrated course) MSe(.T) Part I Distinction Jun -2010 MSc) Part—1 First un ~ 2009 * Graduation: 8.Sc(I.T) 3" year First Jun - 2008 B.Sc(l.7) 2" year First sun = 2007 B.Sc(1T) 1 year First sun ~ 2006 * Higher Secondary (Science Stream}: Second Mar ~2005 * Secondary: Distinction Mar ~ 2003 ASP.NET Framework, AJAX, JQuery, OOPs Concepts, C, C+, etc ‘+ Workflow Management System (Sem — x), TechnoCreators Solutions Manages the project development in a company online. Tours and Travels WebSite (Sem ~IX) (PHP) Y Provides information about tours and holiday packages to tourists. = Event Management System (Sem — Vill) (Java EE) Helps event organizers to publish events online. = Job-Zone (Sem Vil) ~ PC Clinic, Surat (ASP.NET) Y _Ajob portal which gives candidates opportunities to apply online. ‘+ HR Information System (Sem Vi), Nova Softwares, Bharuch Manages the Human resources of an organization. English, Hindi and Gujarati Date of birth ~11 August, 1985Interests Reading Novels (Philosophy), listening Music and cooking Strengths: Communication and convincing skills Target Achiever Result oriented Proactive and go-getter ‘Always commanded respect from juniors & seniors alike Motto: “Work is worship” References: Available upon request Students you can refer the below link for more examples:~ http://www.businesscommunicationarticles.com, Focus much on Grammar and Letter Writing. | have the attached the grammar exercises in the form of pdf in this zip folder. Try to practice it Best of Luck.