MS - WORD

INTRODUCTION TO MS -WORD
M s - Wo r d i s a p a r t o f t h e p a c k a g e c a l l e d ms o ff i c e .
word processor is a software package that enables
y o u t o c r e a t e , e d i t , p r i n t a n d s a v e d o c u me n t s f o r
f u t u r e r e t r i e v al a n d r e f e r e n c e . c r e a t i n g a
d o c u me n t i n v o l v e s t y p i n g b y u s i n g a k e y b o a r d a n d
s a v i n g i t . e d i t i n g a d o c u me n t i n v o l v e s c o r r e c t i n g
t h e s p e l l i n g mi s t a k e s , i f a n y, d e l e t i n g o r mo v i n g
words sentences or paragraphs.
Features of word processing:

Following are the main features of a word processor :

1 . Te x t i s t y p i n g i n t o t h e c o m p u t e r, w h i c h a l l o w s
a l t e r a t i o n s t o b e m a d e e a s i l y.
2 . Wo r d s a n d s e n t e n c e s c a n b e i n s e r t e d , a m e n d e d o r
deleted.
3. Paragraphs or text can be copied /moved
throughout the document.
4 . M a rg i n s a n d p a g e l e n g t h c a n b e a d j u s t e d a s
desired.
5.Spelling can be checked and modified through the
s p e l l c h e c k f a c i l i t y.
6 . M u l t i p l e d o c u m e n t / f i l e s c a n b e m e rg e d .
7. Multiple copies of letters can be generated with
d i ff e r e n t a d d r e s s e s t h r o u g h t h e m a i l - m e rg e f a c i l i t y.
FEATURES OF MS -WORD:

Some of the important features of ms -word are listed below:

1. Using word you can create the document and edit them
l a t e r, a s a n d w h e n r e q u i r e d , b y a d d i n g m o r e t e x t , m o d i f y i n g
the existing text, deleting/moving some part of it.
2. Changing the size of the margins can reformat complete
document or part of text.
3. Font size and type of fonts can also be changed. page
numbers and header and footer can be included.
4. Spelling can be checked and correction can be made
automatically in the entire document. word count and other
statistics can be generated.
5 . Te x t c a n b e f o r m a t t e d i n c o l u m n a r s t y l e a s w e s e e i n t h e
n e w s p a p e r. t e x t b o x e s c a n b e m a d e .
6 . Ta b l e s c a n b e ma d e a n d i n c l u d e d i n t h e t e x t .
7 . Wo r d a l s o a l l o w s t h e u s e r t o mi x t h e g r a p h i c a l
pictures with the text. graphical pictures can
e i t h e r b e c r e a t e d i n w o r d i t s e l f o r c a n b e i mp o r t e d
f r o m o u t s i d e l i k e f r o m c l i p a r t g a l l e r y.
8 . Wo r d a l s o p r o v i d e s t h e ma i l - me rg e f a c i l i t y.
w o r d a l s o h a s t h e f a c i l i t y o f ma c r o s . ma c r o s c a n
b e e i t h e r a t t a c h e d t o s o me f u n c t i o n / s p ec i al k e y s
o r t o a t o o l b a r o r t o a me n u .
9. It also provides online help of any option.
G E T T I N G S TA RT E D W I T H M S - W O R D :
We c a n g o i n s i d e m s - w o r d b y t h e f o l l o w i n g w a y :
1 . Ta k e t h e m o u s e p o i n t e r t o s t a r t b u t t o n o n t h e t a s k b a r.
click the left mouse button. the monitor will show like as
follows:
2. Move the pointer to programs. you will notice another
menu coming up to the right.
3. In that menu identify where microsoft office is placed.
move the cursor horizontally to identify microsoft word
is placed .
4. Move into the rectangular area meant for microsoft
word. click the left mouse button there. the computer will
start ms-word. you will find the screen as follows.
Let us discuss the important components of the screen.

1.Title bar: The title bar displays the name of the

currently active word document. like other windows
applications, it can be used to alter the size and location
o f t h e w o r d w i n d o w.

2 . To o l b a r s : Wo r d h a s a n u m b e r o f t o o l b a r s t h a t h e l p
you perform task faster and with great ease. two of the
most commonly tool bars are the formatting tool bar and
t h e s t a n d a r d t o o l b a r. t h e s e t w o t o o l b a r s a r e d i s p l a y e d
j u s t b e l o w t h e t i t l e b a r. a t a n y p o i n t o f t i m e a n y t o o l b a r
can be made on or off through the tool bar option of view
menu.

3. Ruler bar: The ruler bar allows you to format the

vertical alignment of text in a document.
4. Status bar: The status bar displays information about
the currently active document. this includes the page
number that you are working, the column and line number
of the cursor position and so on.
5. Scroll bar: The scroll bar helps you scroll the content
or body of document. you can do so by moving the
e l e v a t o r b u t t o n a l o n g t h e s c r o l l b a r, o r b y c l i c k i n o n t h e
buttons with the arrow marked on them to move up and
down and left and right of a page.
6 . Wo r k s p a c e : T h e w o r k s p a c e i s t h e a r e a i n t h e d o c u m e n t
window where you enter/type the text of your document.
7. Main menu: The word main menu is displayed at the
top of the screen. The main menu further displays a sub
menu. some of the options are highlighted options and
some of them appear as faded options. at any time, only
highlighted options can be executed, faded options are
not applicable. infact if the option is faded you will not
be able to choose it. you may note that any option faded
under present situation may become highlighted under
different situations.
 Main menu options: The overall functions of all the
i t e m s o f m a i n m e n u a r e e x p l a i n e d b e l o w.
( a ) F i l e : We c a n p e r f o r m f i l e m a n a g e m e n t o p e r a t i o n s b y
using these options such as opening, closing, saving,
printing, exiting etc. it displays the following sub menu.
(b) Edit: Using this option you can perform editing
f u n c t i o n s s u c h a s c u t , c o p y, p a s t e , f i n d a n d r e p l a c e e t c . i t
displays the following sub menu.
( c ) Vi e w : Wo r d d o c u m e n t c a n b e o f m a n y p a g e s . t h e
different pages may have different modes. each mode has
its limitations. for example in normal mode the graphical
picture cannot be displayed. they can only be displayed in
page layout mode. using the option "view" you can switch
o v e r f r o m o n e m o d e t o o t h e r. I t d i s p l a y s t h e f o l l o w i n g
sub menu.
(d) Insert: Using this menu, you can insert various
objects such as page numbers, footnotes, picture frames
etc. in your document. It displays the following sub
menu.
(e) Format: Using this menu, you can perform various
type of formatting operations, such as fonts can be
changed, borders can be framed etc. it displays the
following sub menu.
( f ) To o l s : U s i n g t h i s m e n u , y o u c a n h a v e a c c e s s t o
various utilities/tools of word, such as spell check,
macros, mail merge etc. it displays the following sub
menu.
( G ) TA B L E : T h i s m e n u d e a l s w i t h t a b l e s . u s i n g t h i s
menu you can perform various types of operations on the
table. It displays the following sub menu.
(h) Window: This menu allows you to work with two
d o c u m e n t s s i m u l t a n e o u s l y. T h i s w o u l d r e q u i r e t w o
windows to be opened so that each one can hold one
document. using this menu, you can switch over from one
w i n d o w t o a n o t h e r. I t d i s p l a y s t h e f o l l o w i n g s u b m e n u .

(i) Help: Using this menu, you can get on -line help for
any function.