Table of Contents 

 
I. Parts of the Website  
II. General Instructions…………………………………………………………………………………………………………… 
a. Login……………………………………………………………………………………………………………………….. 
b. Forgot Password……………………………………………………………………………………………………. 
c. Change Password………………………………………………………………………………………………….. 
d. Uploading Files………………………………………………………………………………………………………. 
e. Viewing of Library………………………………………………………………………………………………….. 
f. Search Engine……………………………………………………………………………………………………….. 
g. Viewing/Commenting in the Research………………………………………………………………… 
 
III. User-Specific Instructions 
a. Admin……………………………………………………………………………………………………………………. 
1. Student Accounts Management…………………………………………………………….. 
2. Class Handle Management……………………………………………………………………. 
3. Research Papers Management……………………………………………………………… 
b. Super Admin………………………………………………………………………………………………………... 
1. Student Accounts Management……………………………………………………………. 
2. Admin Accounts Management………………………………………………………………. 
3. Super Admin Accounts Management…………………………………………………... 
4. Class Handle Management…………………………………………………………………... 
5. Research Papers Management…………………………………………………………….. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Parts of the Website 

Figure 1.1 Account Type Page 

1. Student Account Type Button  3. Super Admin Account Type Button 
2. Admin Account Type Button 
 

Figure 1.2 Login Page 

4. Email Address Input Field  7. Forgot Password 
5. Password Input Field  8. Login Button 
6. Back button to Account Type Page 
 
 
 

 
Fi​ gure 1.3 Side Navigation Bar (Student, Admin, Super Admin) 
 
9. My Research Button  15. My Class Page Button 
10. All Library Page Button  16. Student Accounts Page Button 
11. On-going Library Page Button  17. Admin Accounts Page Button 
12. Completed Library Page Button  18. Super Admin Accounts Page Button 
13. Setting Page Button  19. Archive Page Button 
14. Logout Button 
 
 
 
 
 
Figure 1.4 Main Library View (Student) 
 
20. Back Button/Remove Filter Button  22. View Abstract/Research Link 
21. User-Specific Filter Dropdown  23. Search Bar 
 

Figure 1.5 Main Library View (Admin, Super Admin) 

 
 
 
 
 
 
 
 
 
 
 
 
 
Figure 1.6 On-going Library View (Student) 
 

Figure 1.7 On-going Library View (Admin, Super Admin) 

 
24. Drop Button for On-going Research Library 
25. Change Status Button for On-going Research Library 
 
 
 
 
 
 
 
 
 
 
 
 Figure 1.8 Completed Library View (Student) 
 
 
 

Figure 1.9 Completed Library View (Admin, Super Admin) 

 
26. Delete Button for Completed Research Library 
27. Generate Report Button for Completed Research Library 
28. Upload Button for Completed Research Library 
 
 
 
 
 
 
 
  
 
Figure 1.10 My Research View (Student) 
 
29. Submit Button for My Research Page  ​

 
Figure 1.11 My Class View (Admin, Super Admin) 
 
30. Drop Button for My Class  
31. Generate Report Button for My Class  
32. Change Status Button for My Class  
 
 
 
Figure 1.12 Student Accounts View (Admin, Super Admin) 
 
33. Deactivate Account Button  35. Edit Account Button 
34. Activate Account Button  36. Add Account Button 
 

 
Figure 1.13 Admin Accounts View (Super Admin) 
 
 
 
 
 
 
 
 

 
Figure 1.14 Super Admin Accounts View (Super Admin) 

Figure 1.15 Settings View (Student, Admin, Super Admin) 

 
 
37. Old Password Input Field  39. Confirm Password Input Field 
38. New Password Input Field  40. Save Password Button 
 
 
 
 
 
 
 
 
 
 
 
 LOGIN 
To login to O.R.D.E.R, you will first be required to choose your account type. If you are a 
student, click “Student”. For thesis advisers or members of the faculty, choose “Admin”. Lastly, if 
you are a thesis coordinator or the head of the department, choose “Super Admin”. 

 
Once you have chosen your account type, you may now enter your login credentials. 
Everyone must use their ust.edu.ph e-mail account (format: 
firstnamesecondname.lastname.med@ust.edu.ph) with their birthday (MM/DD/YYYY) as their 
password. ​ ​For example, if your name is Juan Pedro Santos and your birthday is on January 15, 
1995, your login credentials are as follows: Email - juanpedro.santos.med@ust.edu.ph & Password 
- 01151995. During your first log-in, you must change your password into a more secure one. 
 FORGOT PASSWORD 
If you forgot your password, click “Forgot Password” on the login page and you will be 
redirected to the “Password Recovery” page. You will be required to enter your e-mail address. 

Once you have entered your registered e-mail address, click “Submit” and check your 
email for further instructions to renew your password. 
 
 
 

After entering your email address and submitting it, check your email for the temporary 
password that you can use to log in to the system. 
 CHANGE PASSWORD 
 
Change Password in Settings Tab 
Under the Settings Tab, three fields will be provided for the users. First is the Old 
Password Field. Second is the New Password Field and Lastly, Confirm Password Field. Old 
Password must contain the current password. Meanwhile, New Password and Confirm Password 
must be the newly planned password and at the same time they must match.  

After filling up those three required fields. Just submit your new password and it will 
change within the database. 

 
 
 
 
 
 
 
 
 
 
 
 UPLOAD 
 
Uploading Document using Google Drive 
Using the university’s Google Suite, students can upload their research papers in Google 
Drive, retrieve the link of the document with the appropriate permissions, and upload it in 
O.R.D.E.R.  

 
Upon accessing Google Drive, click “My Drive” located at the right side panel. This will 
direct the students to their own storage. Click the “New” button afterwards. 

 
 
 A pop-up menu will be displayed after clicking the “New” button and you will be required 
to choose from the following options: Folder, File Upload, Folder Upload, open a Google docs 
file, etc. 

To upload a file, click “File Upload” and choose the file that you want to upload.  

Once you have chosen a file, click “Open” and it will immediately upload it in your drive. 
After uploading it in your drive, ​right-click​ on the file and click “Share”. 
 
After clicking “Share”, you will be asked to specifically indicate the people who you would 
like to share it with and copy the link of the document. Since you are using your ust.edu.ph 
account, make sure that the link is shared with “Anyone at University of Santo Tomas”. Click 
“Change” to further customize the permission rights. 

 
 
 Since the research paper is ongoing and it has to be checked by a faculty member, 
permission rights must be changed from Viewer to ​Commenter.  

This will allow the faculty member to be able to share his/her/their feedback on specific 
parts of your paper. After changing the permission rights, click “Copy Link” and the link to the 
document will be automatically copied. Access O.R.D.E.R and click “My Research” to upload your 
research paper to the database.  

 
Click “Upload” and a pop-up window will be displayed that will require you to fill out 
specific information regarding your submission. 
  
Paste the link copied earlier from Google Drive in the “Link of the Work” field. Once you 
have filled out the other fields, click “Upload” and your submission will be automatically uploaded 
to the database. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Uploading Document using Google Docs 
If students are using Google Docs in composing their submission, they can simply click 
the “Share” button located at the top-right part of the webpage.  

Once this has been clicked, a pop-up will be displayed to allow users to change the 
settings for who can specifically access their document and what permission rights will be 
granted to them (Viewer, Commenter, or Editor)  
 Students must ensure that it is shared with “Anyone at University of Santo Tomas” and 
that they grant the “Commenter” right to enable faculty members to input their feedback on 
different parts of their paper. Once this has been done, click “Copy Link” and the link to the 
document will be automatically copied. 

 
Access O.R.D.E.R and click “My Research” to upload your research paper to the database. 
Click “Upload” and a pop-up window will be displayed that will require you to fill out specific 
information regarding your submission. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Paste the link copied earlier from Google Docs in the “Link of the Work” field. Once you have 
filled out the other fields, click “Upload” and your submission will be automatically uploaded to 
the database. 
 
 
 
 
 
 
 
 
 
 
Viewing Library 
After logging in the website, the user will be prompted first to the Library page or “All” 
Tab under Library options on the navigation side bar. However, On-going papers are not 
provided with a link in the Library side of Students. Meanwhile, Admin and Super Admin are 
provided with a url link that is directly connected to their respective google drives displayed by 
Figure 2e1​ and ​Figure 2e2 

Figure 2.e.1 Library of Student 

 
 
 
 
 
 
 
 
Figure 2.e.2 Library of Admin and Super Admin 
At the same time, students may choose whether they would only like to see On-Going 
Researches only or Completed Researches only with the help of the navigation side bar. 
Navigation Side Bar is provided with a tab for Completed Research and On-Going Research only 
as shown in ​Figure 2e3 and 2e4 
 
 
 
 
 
 
 
 
 
 
 
 
 
Figure 2.e.3 On-going Library 
 
 
 Figure 2.e.4 Completed Library 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Search Engine 
 
In the library page, Search Bar Function has been provided for the users to conveniently 
find the specific research that they want to view or obtain. Beside the Search Bar is the 
Dropdown Sort Function where users can choose to sort their searches.  

View/Commenting in the Research Paper 

After the users have clicked the URL of the Title of the Research Paper, They will be 
redirected to the Google Document View of the Research Paper. The Researchers of the Project 
and as well as the Professors are the only one allowed to comment in the paper.  
 Commenting is already part of the system in the google documents as shown in ​Figure 
2.g.1 and 2.g.2.  

 
Figure 2.g.1 Adding a comment 
 Figure 2.g.2 Viewing a comment 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
STUDENT 
   
 ADMIN 
 
STUDENT ACCOUNT MANAGEMENT 
 
Click the “Student Accounts” to view and manage the accounts. 

You will be redirected to the “Student Accounts page. By hovering on the vertical ellipsis on the 
bottom right of the screen, icons for adding, editing, activating, and deactivating an account will 
be shown on Figure 3.a.1.1. 
 

 
Figure 3.a.1.1 Students Account Page with Floating Action Buttons 
Creating Accounts 
To sign up an account, click the icon. After clicking the button, a form asking for the 
student’s details will be displayed. Fill up the form accordingly and completely.  
 

 
 After completing the form, click the “Sign Up” button to finish adding the account. A 
message informing the user that the account has been successfully created will be displayed. 
 

 
 
The details of the added student account can now be seen on the “Student Accounts” page. 
 

 
   
Editing Account Information 

To edit an existing student account, click the . A popup will appear asking for the 
Student Number of the account to be modified. Click the “Confirm” button to proceed to the next 
step. 
 

 
 
Another popup asking for the information to be changed will be displayed. 
 

 
 
   
Fill up the field of the desired information to be modified then click the “Confirm” button to save 
the changes made. 
 

 
A message saying that the modified information has been successfully changed will be displayed. 
 

 
 
The updated information can now be viewed on the “Student Accounts” page. 
 

 
 
 
Deactivating Accounts 
To deactivate an account, click the icon. A popup will appear asking for the Student 
Number of the account to be disabled. Click the “Confirm” to save changes. 
 

 
 
A message stating that the student’s account status has been changed successfully to inactive 
will be shown. 

 
On the “Student Accounts” page, the status of the student will now show “inactive” 
 

 
 
Activating Accounts 

To activate an account, click the icon. A popup will appear asking for the Student 
Number of the account to be activated. Click the “Confirm” to save changes. 
 

 
 
A message stating that the student’s account status has been changed successfully to active will 
be shown. 
 

 
The student’s updated status can now be viewed on the “Student Accounts” page. Status shown 
will now be “Active”. 
 

 
Class Handle Management  
 
Under My Class Page, It is where all on-going research handled by the professors either 
as Technical Adviser or Content adviser are displayed. The Professors can either view or 
comment on the research by clicking the URL of the Title or delete or change the status of the 
paper as shown on the ​Figure 3.a.2.1.  

 
Figure 3.a.2.1 My Class Page with Floating Action Buttons 
 Research Paper Management 
 
Under On-going Page, all on-going research can be either view or comment on the 
research by clicking the URL of the Title or delete or change the status of the paper as shown on 
the ​Figure 3.a.3.1.  

Figure 3.a.3.1 On-going Library with Floating Action Buttons 

Meanwhile, Completed Page, all completed research can be either view or delete the 
paper as shown on the ​Figure 3.a.3.2 

Figure 3.a.3.2 Completed Library with Floating Action Buttons 

 As for dropped research papers, they go to the Archive page of the system. To view the 
archive page, click “Archive” at the side navigation panel after “Library” as shown in Figure 
3.a.3.3. 

Figure 3.a.3.3 Archive at the Side Navigation Panel 

Once you have accessed the Archive page, you may now view all the dropped research 
papers in the system. Reasons for dropping research papers may vary, however, a main reason 
for dropping could be when a group has changed their research title. When a research paper is 
dropped because they have changed their research title, this will allow other groups to take the 
dropped research titles as their own subject to their Advisor's approval.  

Figure 3.a.3.4 Archive Page with Floating Action Buttons 

 
 To permanently delete a dropped research paper in the Archive page, click the  
button and a pop-up window will be displayed, as shown in Figure 3.a.3.5: 
 

 
Figure 3.a.3.5. Options for Deleting a Research Paper 
 
Click “Dropped Research” button to permanently delete a dropped research paper and it 
will ask to fill out the following information to complete the process. As shown in Figure 3.a.3.6 
 

 
Figure 3.a.3.4 Pop-up Form for delete a Research Paper 
Once all fields are filled out, click the “Confirm” button to submit the request to 
permanently delete a dropped research paper. Once it is clicked, another pop-up will be 
displaying to finally confirm the process, as shown in Figure 3.a.3.7. 
  
Figure 3.a.3.7 Pop-up Displayed to Confirm User’s Request 
Once the “Yes” button is clicked, the dropped research paper will be permanently 
deleted from the database. 
 
GENERATE REPORT 
 
Administrators can generate a report of the current research papers stored in the 

database and print a copy of it by clicking the button from one of the floating buttons in the 
library. Once this has been clicked, a pop-up will be displayed containing the view of the 
generated report and the printing settings, as shown in Figure 3.a.3.8. 
 

 
Figure 3.a.3.8 View of the Generated Report and Print Settings 
 
 
 SUPERADMIN 
 
STUDENT ACCOUNT MANAGEMENT 
 
Click the “Student Accounts” to view and manage the accounts. 
Click “Accounts,” tabs for the “Student Accounts”, “Admin Accounts”, and “Super Admin 
Accounts” will be dropped down. 
 

 
 
 
Access the “Student Accounts page. By hovering on the vertical ellipsis on the bottom right of the 
screen, icons for adding, editing, activating, and deactivating an account will be shown. 
 

 
 
Creating Accounts 
To sign up an account, click the icon. After clicking the button, a form asking for the 
student’s details will be displayed. 
 

 
 
Fill up the form accordingly and completely.  
 

 
After completing the form, click the “Sign Up” button to finish adding the account. A message 
informing the user that the account has been successfully created will be displayed. 
 

 
 
The details of the added student account can now be seen on the “Student Accounts” page. 
 

 
   
Editing Account Information 

To edit an existing student account, click the . A popup will appear asking for the 
Student Number of the account to be modified. Click the “Confirm” button to proceed to the next 
step. 
 

 
 
Another popup asking for the information to be changed will be displayed. 
 

 
 
   
Fill up the field of the desired information to be modified then click the “Confirm” button to save 
the changes made. 
 

 
A message saying that the modified information has been successfully changed will be displayed. 
 

 
 
The updated information can now be viewed on the “Student Accounts” page. 
 

 
 
 
Deactivating Accounts 
To deactivate an account, click the icon. A popup will appear asking for the Student 
Number of the account to be disabled. Click the “Confirm” to save changes. 
 

 
 
A message stating that the student’s account status has been changed successfully to inactive 
will be shown. 

 
On the “Student Accounts” page, the status of the student will now show “inactive” 
 

 
 
Activating Accounts 

To activate an account, click the icon. A popup will appear asking for the Student 
Number of the account to be activated. Click the “Confirm” to save changes. 
 

 
 
A message stating that the student’s account status has been changed successfully to active will 
be shown. 
 

 
The student’s updated status can now be viewed on the “Student Accounts” page. Status shown 
will now be “Active”. 
 

 
 
 
ADMIN ACCOUNTS MANAGEMENT 
 
Click “Accounts,” tabs for the “Student Accounts”, “Admin Accounts”, and “Super Admin 
Accounts” will be dropped down. 
 

 
 
Navigate to the “Admin Accounts page. By hovering on the vertical ellipsis on the bottom right of 
the screen, icons for adding, editing, activating, and deactivating an account will be shown. 
 

 
Creating Accounts 
To sign up an account, click the icon. After clicking the button, a form asking for the 
admin’s information will be displayed. 
 

 
 
Fill up the form accordingly and completely.  
 

 
 
After completing the form, click the “Sign Up” button to finish adding the account. A message 
informing the user that the account has been successfully created will be displayed. 
 

 
 
The details of the created admin account can now be seen on the “Admin Accounts” page. 
 

 
Editing Account Information 

To edit an existing admin account, click the . A popup will appear asking for the ID 
Number of the account to be modified. Click the “Confirm” button to proceed to the next step. 
 

 
 
Another popup asking for the information to be changed will be displayed. 
 

 
 
   
Fill up the field of the desired information to be modified then click the “Confirm” button to save 
the changes made. 
 

 
A message saying that the modified information has been successfully changed will be displayed. 
 

 
 
The updated information can now be viewed on the “Admin Accounts” page. 
 

 
 
 
Deactivating Accounts 
To deactivate an account, click the icon. A popup will appear asking for the ID 
Number of the account to be disabled. Click the “Confirm” to save changes. 
 

 
 
A message stating that the admin’s account status has been changed successfully to inactive will 
be shown. 

 
On the “Admin Accounts” page, the status of the admin will now show “inactive” 
 

 
 
Activating Accounts 
 To activate an account, click the icon. A popup will appear asking for the ID Number 
of the account to be activated. Click the “Confirm” to save changes. 
 

 
 
A message stating that the admin’s account status has been changed successfully to active will 
be shown. 
 

 
The admin’s updated status can now be viewed on the “Admin Accounts” page. Status shown 
will now be “Active”. 
 

 
 
 
 
   
 SUPER ADMIN ACCOUNTS MANAGEMENT 
 
 
Click “Accounts,” tabs for the “Student Accounts”, “Admin Accounts”, and “Super Admin 
Accounts” will be dropped down. 
 

 
 
Navigate to the “Super Admin Accounts page. By hovering on the vertical ellipsis on the bottom 
right of the screen, icons for adding, editing, activating, and deactivating an account will be 
shown. 
 

 
Creating Accounts 
To sign up an account, click the icon. After clicking the button, a form asking for the 
super admin’s information will be displayed. 
 
  
 
Fill up the form accordingly and completely.  
 

 
 
After completing the form, click the “Sign Up” button to finish adding the account. A message 
informing the user that the account has been successfully created will be displayed. 
 
  
 
The details of the created admin account can now be seen on the “Super Admin Accounts” page. 
 

 
Editing Account Information 

To edit an existing admin account, click the . A popup will appear asking for the ID 
Number of the account to be modified. Click the “Confirm” button to proceed to the next step. 
 

 
 
Another popup asking for the information to be changed will be displayed. 
 

 
 
   
Fill up the field of the desired information to be modified then click the “Confirm” button to save 
the changes made. 
 

 
A message saying that the modified information has been successfully changed will be displayed. 
 

 
 
The updated information can now be viewed on the “Admin Accounts” page. 
 
 
 
 
Deactivating Accounts 
To deactivate an account, click the icon. A popup will appear asking for the ID 
Number of the account to be disabled. Click the “Confirm” to save changes. 
 

 
 
A message stating that the super admin’s account status has been changed successfully to 
inactive will be shown. 

 
On the “Super Admin Accounts” page, the status of the student will now show “inactive” 
 

 
 
Activating Accounts 

To activate an account, click the icon. A popup will appear asking for the Student 
Number of the account to be activated. Click the “Confirm” to save changes. 
 

 
 
A message stating that the superadmin’s account status has been changed successfully to active 
will be shown. 
 

 
The admin’s updated status can now be viewed on the “Admin Accounts” page. Status shown 
will now be “Active”. 
 

 
 
 
 
   
 Class Handle Management  
 
Under My Class Page, It is where all on-going research handled by the professors either 
as Technical Adviser or Content adviser are displayed. The Professors can either view or 
comment on the research by clicking the URL of the Title or delete or change the status of the 
paper as shown on the ​Figure 3.b.4.1.  

 
Figure 3.b.4.1 My Class Page with Floating Action Button 
 
Research Paper Management 
 
Under On-going Page, all on-going research can be either view or comment on the 
research by clicking the URL of the Title or delete or change the status of the paper as shown on 
the ​Figure 3.b.5.1.  
 Figure 3.b.5.1 On-going Library with Floating Actions 
Meanwhile, Completed Page, all completed research can be either view or delete the 
paper as shown on the ​Figure 3.b.5.2 

Figure 3.b.5.2 Completed Library with Floating Actions 

 
As for dropped research papers, they go to the Archive page of the system. To view the 
archive page, click “Archive” at the side navigation panel after “Library”, as shown in Figure 
3.b.5.3. 
 
 
  

Figure 3.b.5.3 Archive at the Side Navigation Panel 

 
Once you have accessed the Archive page, you may now view all the dropped research 
papers in the system. Reasons for dropping research papers may vary, however, a main reason 
for dropping could be when a group has changed their research title. When a research paper is 
dropped because they have changed their research title, this will allow other groups to take the 
dropped research titles as their own subject to their Advisor's approval, as shown in Figure 
3.b.5.4.  
 

 
Figure 3.b.5.4 Archive Page with Floating Actions 
  

To permanently delete a dropped research paper in the Archive page, click the  

button and a pop-up window will be displayed, as shown in Figure 3.b.5.5: 

Figure 3.b.5.5 Options for Deleting a Research Paper 
 
Click “Dropped Research” button to permanently delete a dropped research paper and it 
will ask to fill out the following information to complete the process, as shown in Figure 3.b.5.6 

 
Figure 3.b.5.6 Pop-up Form for delete a Research Paper 
 
Once all fields are filled out, click the “Confirm” button to submit the request to 
permanently delete a dropped research paper. Once it is clicked, another pop-up will be 
displaying to finally confirm the process, as shown in FIgure 3.b.5.7. 
  
Figure 3.b.5.7 Pop-up Displayed to Confirm User’s Request 
Once the “Yes” button is clicked, the dropped research paper will be permanently 
deleted from the database. 
 
GENERATE REPORT 
 
Administrators can generate a report of the current research papers stored in the 

database and print a copy of it by clicking the button from one of the floating buttons in the 
library. Once this has been clicked, a pop-up will be displayed containing the view of the 
generated report and the printing settings, as shown in Figure 3.b.5.8. 
 

 
Figure 3.b.5.8 View of the Generated Report and Print Settings