Isupplier - ASN and ASBN Flow - Good

12/14/21, 1:04 PM Document 2666944.
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Vision Demo - How to Create an ASN/ASBN (Advance Shipping Notice/Advance Shipping and Billing Notice) Using To Bottom
Purchasing and iSupplier Portal (Doc ID 2666944.1)
In this Document Was this document helpful?
Goal Yes
No
Solution
1. Purchase Order Creation (Buyer Login)

Document Details
2. iSupplier Portal - Creating the ASN/ASBN (Supplier Login)
3. Process / Review the ASN - (Buyer Login)
Type:
HOWTO
4. Create the Receipts for the ASN - (Buyer Login) Status:
PUBLISHED
5. Import/View the Invoice Last Major
May 15, 2020
Update:
References Aug 24, 2021
Last Update:

APPLIES TO: Related Products
Oracle iSupplier Portal

Oracle iSupplier Portal - Version 12.1 and later Oracle Purchasing
Oracle Purchasing - Version 12.1 and later

Information in this document applies to any

platform.
Information Centers

Information Center -
GOAL Procurement [2783634.2]

How can the Advance Shipment Notice (ASN)/ Advance Shipment and Billing Notice be created and processed using the Vision
Demo instance using iSupplier Portal? Document References
No References available for

this document.

_______________________________________________________________________
Recently Viewed
What is an Advance Shipment Notice (ASN)?
After CPU Patch Getting
An Advance Shipment Notice (ASN) is transmitted via Electronic Data Interchange (EDI) from a supplier to let the receiving Error "User Do Not Have
Access To This File" While
organization know that a shipment is coming. Trying To View The
Attachment From
Notification [2801767.1]
The Publish Performance
A supplier creates an ASN based on the demand conveyed by the purchasing organization's Purchase Order, Planning Schedule, Management Plan Program
or Shipping Schedule. (PERPLNPUB) [1280621.1]
Getting ''''No Organizations
are Currently Defined''''
When Viewing Receipts
[392560.1]
Receive Error ''No
The ASN is more than just a confirmation that our shipment is on its way, it’s also a resource and has the potential to save time. Organizations Are Currently
ASNs are particularly helpful when Defined'' When Attempting
it comes to unloading the goods and
managing the inventory. Before the shipment is sent, suppliers can place helpful labels or To Open Oracle Inventory
Forms [1116665.1]
bar codes on their shipping containers or boxes, and these

will include the same information as the ASN. As the shipment arrives, the labels are scanned and the ASN (Pre-Receipt) is Objectives Disappeared
From Performance Plans
located in the system and processed as a receipt. [2481763.1]

can be scanned as they come off the transportation vehicle. The ASN can
The process of doing a receipt is simplified and items
Show More
also make it easy to identify differences between
what was expected, as compared to - what was actually shipped. Add in the Billing Notice (Invoice) to complete the payables
portion of the receiving.
_______________________________________________________________________
NOTE: In the images below and/or the attached document, user details / company name / address / email / telephone
number represent a fictitious sample (based upon made up data used in the Oracle Demo Vision instance). Any similarity to
actual persons, living or dead, is purely coincidental and not intended in any manner.
SOLUTION
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Under construction.
The Vision Demo flow will require two user logins to be utilized.
CHORTON/welcome - representing the buyer - Purchasing

ADVANTAGE/welcome - representing the supplier - iSupplier Portal
1. Purchase Order Creation (Buyer Login)
Login as CHORTON/welcome
_______________________________________________________________________
Navigate: Purchasing, Vision Operations - Supply Base - Suppliers
Search for the Supplier - Advantage Corp

- Also search for the site/address - ADVANTAGE
- US
- Set the PAY ON column to NULL - turning off self billing
- If Self Billing is turned on - iSupplier will not allow the creation of the ASBN (Advance Shipping and Billing Notice) - per
standard functionality
_______________________________________________________________________
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Above is the completed change.
_______________________________________________________________________
Navigate: Purchasing Vision Operations - Purchase Orders - Purchase Orders

- Enter the Supplier 'Advantage Corp.' and site 'ADVANTAGE - US'
- Choose the ship to and bill to as V1 - New York City
- Click in the lines region - and enter the Item as - CM66629 (any item should work) - and then quantity and also price
_______________________________________________________________________
12/14/21, 1:04 PM Document 2666944.1
Scroll Right - and enter the Need By Date - and save

Do not forget the Need By Date, as it is required to build
out the shipments and distributions
It is recommended to use a Need By Date that is 2 or 3 days out - of the current week.
NOTE: The charge account should be seen - confirming that the shipments and distributions
were also created for the purchase
order

the TERMS button -
Click on
The TERMS is where Self Billing is noted as well as Acceptance Required.

- Set the Acceptance Required to None if not already set

supplier
- Note that Self Billing is NULL - per the earlier setup on the
- Choose OK
_______________________________________________________________________
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Select the Approve button

is Checked
- Ensure Submit for Approval
- Choose the OK button to submit the purchase order for approval

_______________________________________________________________________
The Purchase Order should re-appear as Approved.
In a un-changed Vision Demo Instance - this login has full approval authority in this scenario.
Note the Purchase Order Number
_______________________________________________________________________
2. iSupplier Portal - Creating the ASN/ASBN (Supplier Login)
12/14/21, 1:04 PM Document 2666944.1

Login as ADVANTAGE/WELCOME

Choose iSupplier Portal Full Access - Home Page
_______________________________________________________________________
Choose the top Shipments Tab - Then Shipment Notices

- Choose 'Create Advance Shipment Notice'
_______________________________________________________________________
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Choose GO to display shipments due this week - which should include the purchase order.
The search is based off of the Need By Date on the purchase order shipment
- Choose 'Add to Shipment Notice'
_______________________________________________________________________
Enter the quantity of 10 - which is the quantity that is being shipped on this ASN.
Note: The Shipment Lines tab is the current location
Choose the Shipment Headers tab to enter Header information and Dates
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Enter anticipated dates for shipping and receiving.
For this ASN give the Shipment Number of the PO Number _ 1 - Ex. 6657_1
Choose Submit
Confirmation is given.

At this point data is inserted into the RCV_ tables.
_______________________________________________________________________
12/14/21, 1:04 PM Document 2666944.1
Choose the Shipments tab

- Select Create Advance Shipping Billing Notices
Locate the Purchase Order - and choose Add To Shipment Notice
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Enter the quantity of 10 for this ASBN

- Choose the Shipment Headers Tab
Enter the Shipment Header dates as done previously.

- Enter the Invoice Number - Invoice Date and Amount

- Choose Submit
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Confirmation is given that the ASBN is now submitted.
Logout of the iSupplier Portal
_______________________________________________________________________
3. Process / Review the ASN - (Buyer Login)
Login as CHORTON/WELCOME
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Navigate: Purchasing, Vision Operations USA - Reports/Run

- Submit the 'Receiving Transaction Processor'
Confirm that the Receiving Transactions Processor has completed

- Utilize View/Requests from the Top Menu to confirm
_______________________________________________________________________
12/14/21, 1:04 PM Document 2666944.1
Purchasing, Vision Operations (USA) - Receiving - Manage Shipments

- Select V1 Vision Operations as the Inventory organization designation
Query using the Purchase Order created previously

- Enter the Purchase Order and choose FIND
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The Shipment Number shows that this is the ASN created earlier

The form is for informational purposes only - but does have the option to CANCEL the ASN
Choose the down arrow to view the ASBN entry as well

pending ASN's - control actions (Finally Close, Cancel, etc..) are
NOTE: The cancel option is available because if there are
limited on the Purchase Order
_______________________________________________________________________
4. Create the Receipts for the ASN - (Buyer Login)
The following steps should be completed for both shipments, although only one is demonstrated below.
Login: CHORTON/WELCOME
Purchasing, Vision Operations (USA) - Receiving/Receipts

- Choose V1 - Vision Operations Inventory Organization
as the form opens - if prompted
- Search on the Shipment Number given on the ASN earlier - Ex. 6657_1
- Choose the FIND button
_______________________________________________________________________
12/14/21, 1:04 PM Document 2666944.1
Select the Receipt Line - note quantity is 10 matching what was put on the ASN
- Enter Destination Type as INVENTORY - scroll to the right
Scrolling right - Enter the Subinventory as Stores

- Choose the Lot/Serial Button
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Enter Serial Number range of 10 - and choose Done

This particular item is under Serial Control in inventory
Save the Receipt and note the Receipt Number
NOTE: Conduct the same steps to create the receipt for the ASBN shipment that was created. Ex. 6657_2
_______________________________________________________________________
12/14/21, 1:04 PM Document 2666944.1
Purchasing, Vision Operations (USA) - Navigate - Receiving - Receiving Transactions Summary
This form is used to view completed receipts. RCV_TRANSACTIONS

Enter the receipt number created earlier for the ASN
The data being viewable in this form confirms that the receipt has processed.
_______________________________________________________________________
5. Import/View the Invoice
NOTE: Both Shipment Receipts Should have been conducted in the previous steps.
12/14/21, 1:04 PM Document 2666944.1
Payables, Vision Operations

Payables Periods
Navigate: Accounting - Control
- Ledger - Vision Operations (USA)
- Locate the current period - and

ensure it is OPEN
- Save
Choose View/Requests from the top text menu

- Submit a new request - Payables Open
Interface Import
- Operating Unit - Vision Operations
- Source - Advance Shipment Billing

Notice
- Choose OK
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Ensure it completes without error.
_______________________________________________________________________
Navigate - Payables, Vision Operations - Invoices - Invoices
- Search based on the PO Num for purchase order created previously
12/14/21, 1:04 PM Document 2666944.1
The invoice is located and viewing the lines detail - Line source shows it was imported.
_______________________________________________________________________
For more Vision Demo notes please see the Vision Demo Index:
Note 1075748.1 - Vision Demo Document Index (Procurement)
Resources for ASN and Receiving:
Note 551232.1 - PO Status That Affect Receiving Transactions (Receive, Deliver, Correct, Return, ASN) Error: APP-PO-14094 /
FRM-40212

Note 2012304.1 - EBS Receiving Analyzer
Resources for Invoice:
Note 1529429.1 - EBS Payables Invoice and EBTax Analyzer

Didn't find what you are looking for? Ask in Community...
Related
Products
Oracle E-Business Suite > Procurement > Procurement > Oracle iSupplier Portal > Shipment Issues > Create ASN/ASBN
Oracle E-Business Suite > Procurement > Procurement > Oracle Purchasing > Purchase Order > Purchase Orders form (POXPOEPO)Shipments
Keywords
ADVANCE SHIPMENT BILLING NOTICE; ASBN; ASN; PURCHASE ORDER; PURCHASING; SHIPMENT NUMBER; SUPPLIER; VISION INSTANCE
Errors
APP-PO-14094; FRM-40212; PO-14094
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12/14/21, 1:04 PM Document 2666944.

In this Document Was this document helpful?

1. Purchase Order Creation (Buyer Login)

APPLIES TO: Related Products

Oracle iSupplier Portal

Information in this document applies to any

No References available for

CHORTON/welcome - representing the buyer - Purchasing

1. Purchase Order Creation (Buyer Login)

Navigate: Purchasing, Vision Operations - Supply Base - Suppliers

Search for the Supplier - Advantage Corp

Above is the completed change.

Navigate: Purchasing Vision Operations - Purchase Orders - Purchase Orders

- Choose the ship to and bill to as V1 - New York City

Scroll Right - and enter the Need By Date - and save

The TERMS is where Self Billing is noted as well as Acceptance Required.

Select the Approve button

The Purchase Order should re-appear as Approved.

Note the Purchase Order Number

2. iSupplier Portal - Creating the ASN/ASBN (Supplier Login)

Choose iSupplier Portal Full Access - Home Page

Choose the top Shipments Tab - Then Shipment Notices

- Choose 'Add to Shipment Notice'

Enter anticipated dates for shipping and receiving.

At this point data is inserted into the RCV_ tables.

Choose the Shipments tab

- Select Create Advance Shipping Billing Notices

Locate the Purchase Order - and choose Add To Shipment Notice

Enter the quantity of 10 for this ASBN

Enter the Shipment Header dates as done previously.

- Enter the Invoice Number - Invoice Date and Amount

Confirmation is given that the ASBN is now submitted.

Logout of the iSupplier Portal

3. Process / Review the ASN - (Buyer Login)

Navigate: Purchasing, Vision Operations USA - Reports/Run

Confirm that the Receiving Transactions Processor has completed

Purchasing, Vision Operations (USA) - Receiving - Manage Shipments

- Select V1 Vision Operations as the Inventory organization designation

Query using the Purchase Order created previously

4. Create the Receipts for the ASN - (Buyer Login)

Purchasing, Vision Operations (USA) - Receiving/Receipts

- Choose the FIND button

Scrolling right - Enter the Subinventory as Stores

Enter Serial Number range of 10 - and choose Done

Save the Receipt and note the Receipt Number

Purchasing, Vision Operations (USA) - Navigate - Receiving - Receiving Transactions Summary

This form is used to view completed receipts. RCV_TRANSACTIONS

5. Import/View the Invoice

Payables, Vision Operations

- Locate the current period - and

Choose View/Requests from the top text menu

- Source - Advance Shipment Billing

Ensure it completes without error.

Navigate - Payables, Vision Operations - Invoices - Invoices

- Search based on the PO Num for purchase order created previously

Note 1075748.1 - Vision Demo Document Index (Procurement)

Resources for ASN and Receiving:

Note 2012304.1 - EBS Receiving Analyzer

Resources for Invoice:

Note 1529429.1 - EBS Payables Invoice and EBTax Analyzer

Didn't find what you are looking for? Ask in Community...

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