HEALTH

AND SAFETY
CONSULTANCY
SERVICE
Version: 2020-21
CONTENTS
Introduction 01
Assess, Plan, Implement, Manage, Review 03

Policy and Procedures 05

Standard Policies 06
Corporate Social Responsibility Polices 08
Customer & Employee Policies 11

Information Access 13
Legal & Industry Information 14
Company Information 15

Risk Assessments 17
Company Risk Assessments 18
Safety Assessments 19
Fire Assessments 21

Safety Performance Monitoring and Measurement 23

Safety Accreditations and Safety Awards 26

Training 30

Bespoke Services 33

ISO Accreditations 35
 INTR

HSES are leading specialists in the delivery of compliance and

business services to industry and organisations throughout the UK.
Our Head Quarters are based in Hammersmith, London with
regional offices in Nottingham and Glasgow City Centres.
Our Qualified Consultants provide offer turnkey support services
to ensure our clients manage compliance and risk management
throughout their business.
Our Products, Services and Solutions are offered for assured
compliance in multiple sectors including:
HR - Safety – Environment - Security - ISO - eLearning & Training
- Bid & Tender Management - Insurance

01
RODUCTION

Our Clients mean the world to us, we treat them as part of our family
and strive to ensure that we offer products, services, and solutions
tailored to their individual compliance requirement
Our Proven Track Record working with a huge variety of clients
across many industries gives us a wide range of understanding of our
client’s compliance requirements.
Our Impressive Client List includes large organisations, blue chip
companies, SME’s, and private clients for whom we successfully
deliver compliance solutions.

02
 ASSESS, PLAN,
IMPLEMENT,
MANAGE, REVIEW
03
 Initial Consultation and
Review

Health & Safety and

Training Compliance
Programme

HEALTH &
SAFETY

Periodic
Compliance
Review and
Assessment
Compliance
Programme
Delivery

Ongoing
Compliance
Programme
Support

04
 POLICY AND
PROCEDURE

05
STANDARD POLICIES

HEALTH AND SAFETY

A Health and Safety Policy sets out your general approach to health and
safety. It explains how you, as an employer, will manage health and safety
in your business. It should clearly say who does what, when and how. If you
have five or more employees, you must write your policy down.

ENVIRONMENTAL

An Environmental Policy is a written statement, usually signed by senior

management, which outlines a business’ aims and principles in relation to
managing the environmental effects and aspects of its operations. Although
putting one in place is voluntary, an increasing number of businesses are
choosing to do so.

FIRE

A Fire Safety Management Plan outlines your arrangements for implementing,

controlling, monitoring, and reviewing fire safety standards as well as
ensuring that the standards are maintained.

06
 TRAINING

A Training and Development Policy needs to translate

the organisation’s needs and priorities into actionable,
value-added, affordable and effective learning solutions.
Depending on the size of the organisation and its structure
and function, the resulting policy can be either a short or
long document.

QUALITY

A Quality Policy is a brief statement that aligns with your

organization’s purpose and strategic direction, provides
a framework for quality objectives, and includes a
commitment to meet applicable requirements (ISO 9001,
customer, statutory or regulatory) as well as to continually
improve.

EQUALITY AND DIEVRSITY

An Equality and Diversity Policy is simply a written agreement

for your group about how you will avoid discriminating
against people, and how you will create a safe and inclusive
atmosphere for your members and service users. ... Your
equality and diversity policy does not have to be long and
fancy.

07
CORPORATE SOCIAL
RESPONSIBILITY POLICIES

MISSION STATEMENT AND VALUES

A Mission Statement & Values in a business, or even a department, plays a

similar role. A clear vision statement describes a direction and purpose that
the organization wants to achieve and fulfil. The next step is to write policies
and objectives that align with your vision statement.

08
 CODE OF CONDUCT

Code of Conduct is a legal document that outlines

a set of correct behaviours individuals need to
follow towards others and the organisation as a
whole. The code of conduct is a set of standard
social norms, regulations, and responsibilities of
everyone in the company.

ETHICS AND CONDUCT

A code of ethics and professional conduct outlines

the ethical principles that govern decisions and
behaviour at a company or organization. They give
general outlines of how employees should behave,
as well as specific guidance for handling issues like
harassment, safety, and conflicts of interest.

MODERN SLAVERY

Modern Slavery Policy describes the main actions

your organisation has taken during the financial
year to deal with modern slavery risks in your supply
chains and your own business. ... Policies in relation
to slavery and human trafficking. Due diligence
processes. Risk assessment and management.

09
CHILD LABOUR

Child Labour Policy supports the legal employment of

young workers. Young workers of legal working age
have, until the age of 18, the right to be protected from
any type of employment or work which, by its nature or
the circumstances in which it is carried out, is likely to
jeopardise their health, safety or morals.

SAFEGUARDING

A Safeguarding or Child Protection Policy statement

makes it clear what your organisation or group will do
to keep children safe. It should set out: ... the more
detailed policies and procedures your organisation will
put in place to keep children safe and respond to child
protection concerns.

ANTI-BRIBERY AND CORRUPTION

Anti-corruption Policy comprise activities that oppose or

inhibit corruption. Just as corruption takes many forms,
anti-corruption efforts vary in scope and in strategy. A
general distinction between preventive and reactive
measures is sometimes drawn.

10
 CUSTOMER AND
EMPLOYEE POLICIES

SUB-CONTRACTORS, SUPPLIERS
AND PROCUREMENT
Sub-contractors, Suppliers and Procurement Policy specifies the
choice of supplier is to be based on product quality, ability to meet
delivery schedules, price, availability of after-sales service or a
combination of those factors. The criteria will vary with the type of
purchase.

11
HUMAN RESOURCES

Human resource policies are continuing guidelines on the approach

of which an organization intends to adopt in managing its people.
... A good HR policy provides generalized guidance on the approach
adopted by the organization, and therefore its employees, concerning
various aspects of employment.

COMPLAINTS

Complaints Policy sets out the formal complaints procedure and is

intended to ensure that all complaints are handled fairly, consistently
and wherever possible resolved to the complainant’s satisfaction.

QUALITY ASSURANCE

Quality Assurance Policy set out the process of verifying or

determining whether products or services meet or exceed customer
expectations. Quality assurance is a process-driven approach with
specific steps to help define and attain goals. This process considers
design, development, implementation and evaluation.

12
 INFORMATION
ACCESS
13
LEGAL AND INDUSTRY
INFORMATION

MONTHLY NEWSLETTER
SUBSCRIPTION
Monthly news and analysis on the Government’s regulation and enforcement
of workplace safety. Each issue contains the latest news from the agency, as
well as information on OSHA alliances and letters of interpretation.

ONLINE HEALTH AND SAFETY

LIBRARY
The Health and Safety Online Library brings together essential guides from
the Health and Safety Executive and other leading providers, alongside
the relevant legislation, regulations, parliamentary papers and reports that
complement them. All the publications you need in one place, enabling you to
search and browse efficiently.

It is a value-added service; no more will you have to trawl the web looking for
updates or worry that you are using out-of-date guidance. We can alert you to
new publishing with the update service - publications are updated within the
library on publish.

LEGISLATION UPDATE INFORMATION

SEVICE
Tailored to your specific needs, Legislation Update Service provides legal
updates direct to your inbox of only the legislation relevant to you, as well
as a host of other features to support you in managing your compliance
obligations.

14
 COMPANY
INFORMATION

INDUCTION PACK

This pack includes a PowerPoint presentation for new and existing

employees featuring information on general company safety. The
pack will be designed for your company and feature your logos
etc. The presentation can last for as long as you wish and the price
includes handouts. The presentation is projector compatible and
automatic timings can be set so there is no need for a training
advisor.

15
HEALTH AND SAFETY HANDBOOK

Your Health & Safety Handbook should be the go-to safety document for
your team. It should act as a synopsis of your Health & Safety Policy, outlining
all the necessary information your employees need to carry out their role
safely, reducing risk to themselves and others. Ultimately, making sure that
employees understand your health and safety rules and procedures will
provide a firm basis for health and safety management, thereby ensuring
you are compliant and reducing financial and reputational risk.

SUB-CONTRACTOR MANAGEMENT
HANDBOOK AND PLAN
A Subcontractor Management Handbook (SMH) and Plan (SMP) outlines
the relationship between contractors while they are performing work, and
the (SMP) for a certain project, they both outline the methods by which
the primary contractor will ensure the production of quality deliverables
from each of its subcontractors and ensure the development of long-term
business relationships between the companies.

16
 RISK
ASSESSMENT
Risk assessment is a term used to describe the overall process or method
where you: Identify hazards and risk factors that have the potential to cause
harm (hazard identification). Analyse and evaluate the risk associated with
that hazard (risk analysis, and risk evaluation).

17
COMPANY SAFETY RISK
ASSESSMENT

BESPOKE COMPANY RISK ASSESSMENT

The purpose of the assessment is to help the employer determine the

measures needed to comply with their duties under relevant statutory
provisions. Identifies the hazards to which employees and others that may
be exposed or affected. Establishes the likelihood of harm from the hazards
being realised i.e. the risk.

SAFETY SYSTEM OF WORK (SSoW)

A safe system of work (SSoW) is a formal procedure based on a systematic

examination of work in order to identify the hazards. It defines safe methods
of working which eliminate those hazards or minimise the risks associated
with them. SSow are documents that detail exactly how to carry out work
safely.

TASK SPECIFIC RISK ASSESSMENT

Tasks Specific Risk Assessment is a process to identify potential hazards

and analyse what could happen if a hazard occurs. Risk assessment is a
term used to describe the overall process or method where you: Identify
hazards and risk factors that have the potential to cause harm (hazard
identification). Determine appropriate ways to eliminate the hazard or
control the risk when the hazard cannot be eliminated (risk control).

18
 SAFETY RISK ASSESSMENT

MANUAL HANDLING ASSESSMENTS

The Manual Handling Assessment Charts (MAC) is a tool to help users

identify high-risk workplace manual handling activities. Employers and safety
representatives can use the tool to assess the risks posed by lifting, carrying
and team manual handling activities.

C.O.S.H.H ASSESSMENTS

A COSHH assessment helps you to identify the hazards and risks from
hazardous substances in your workplace. Simply put, it’s a thorough risk
assessment that concentrates on your workplace’s exposure to hazardous
substances. You only need to carry out a COSHH assessment if hazardous
substances are likely to be present in your workplace.

19
DISPLAY SCREEN EQUIPMENT
WORKSTATION ASSESSMENT

The use of display screen equipment (DSE) means using devices or equipment
that has an alphanumeric or graphic display screen. These are extensively
used in the office environment. As part of any good safety management
system it is necessary for risk assessments to be conducted on the use of
display screen equipment. This will ensure compliance with legislation and to
reduce any risks which may arise from the use of DSE to the user.

FIRST AID NEEDS ASSESSMENT

In order to decide what provision you need to make you should undertake
a first-aid needs assessment. This assessment should consider the
circumstances of your workplace, workforce and the hazards and risks that
may be present. The findings will help you decide what first-aid arrangements
you need to put in place.

WORK AT HEIGHT ASSESSMENTS

AND PLAN
The law requires that employers and self-employed contractors assess the
risk from work at height and go on to organise and plan the work so it is
carried out safely. Try avoiding work at height, if you can. You must otherwise
prevent or arrest a fall and injury if work at height is necessary.

20
 FIRE SAFETY

FIRE SAFETY LAW

You must ensure that you have an up to date Fire risk assessment.
Under The Regulatory Reform (Fire Safety) Order 2005, and the Fire
(Scotland) Act 2005 and the associated Fire Safety (Scotland) Regulations
2006, the responsible person/duty holder must carry out a fire safety risk
assessment and implement and maintain a fire management plan.

Failure to carry this out could result in a fine, imprisonment, or both.

WORKPLACE, BUILDING OR OFFICE

FIRE RISK ASSESSMENT PLAN

Fire Risk Assessments (or FRAs) and Plans are a legal demand for
all ‘non-domestic’ premises, they are a snapshot of how protected
any given property is to ensure the safety of its occupants in
the event of a fire. The FRA also identifies corrective actions and
further steps to achieve an appropriate level of fire safety. We
produce and implement Fire Management Plans.

21
CONSTRUCTION SITE FIRE RISK
ASSESSMENT AND PLAN
Fire risks on a construction site must be assessed and appropriate measures
taken to reduce them to a minimum. As with many different aspects of health
and safety, there are regulations to follow when it comes to fire safety. On
a construction site, the Regulatory Reform (Fire Safety) Order 2005 (FSO)
requires a responsible person to keep a current risk assessment whilst also
taking and maintaining steps towards keeping all persons safe within the
workplace. We produce and implement Construction Fire Management Plans.

FIRE EQUIPMENT RISK

ASSESSMENT
We offer Fire Equipment Risk Assessments and can supply high-quality fire
safety equipment at competitive prices, manufactured by reputable companies
such as Kidde, UltraFire, Fireco, Britannia, Gloria, Dräger, First Alert and many
others.

22
 SAFETY
PERFORMANCE
MONITORING
AND
MEASUREMENT
23
Safety Performance Monitoring and Measurement enables continuous
monitoring and regular assessment of the safety levels achieved by an
organisation during service delivery. Safety monitoring could be an important
source of information for measuring the effective functioning of other SMS
components.

SAFETY AUDITS

A Safety Audit is a structured process whereby information is collected relating

to the efficiency, effectiveness, and reliability of a company’s total health and
safety management system.

SAFETY INSPECTIONS

Inspections are a key part of good health and safety management. Workplace
inspections help prevent incidents, injuries and illnesses. An inspection helps
you identify hazards or processes that are not working efficiently and decide
what measures to take before they lead to an accident or incident.

24
 SITE SAFETY INSPETIONS FOR
CONSTRUCTION SITES
External site health and safety inspections and audits by independent
competent health and safety professionals are now considered an essential
part of construction site health and safety arrangements. We offer ongoing
inspections and audits for construction sites.

The inspections and audits provide reassurance and peace of mind to the
Clients that the construction work on their projects is being carried out in
accordance with legal and best practice requirements and an opportunity for
Principal Contractors and Contractors to demonstrate that the safe systems
of work and good health and safety standards are being followed on their
sites.

EQUIPMENT INSPECTIONS

The Health and Safety Executive (HSE) identifies that health and safety
inspections of workplace equipment should be carried out when there is a
significant risk to the operator of the equipment or different criteria’s. The
purpose of an inspection is to identify whether work equipment can be
operated, adjusted, and maintained safely – with any deterioration detected
and remedied before it results in a health and safety risk.

We offer audits by hour or by the day to ensure we performance monitor all

areas of liability.

25
 SAFETY
ACCREDITATIONS
AND SAFETY
AWARDS
26
 SSIP ACCREDITATIONS

We offer support services for our clients

to Safety Schemes in Procurement (SSIP).
These are mutual recognition schemes for
occupational health and safety standards
particularly within construction. SSIP
facilitates mutual recognition between
health and safety pre-qualification schemes
saving time, effort, and cost of multiple
certifications.

SAFE CONTRACTOR APPROVED

Alcumus SafeContractor is the market-

leading health & safety accreditation
system, helping contractors and
organisations become healthier, safer,
and stronger.

CHAS ACCREDITED CONTRACTOR

CHAS helps clients (buyers) and contractors

(suppliers) ensure compliance across the
different areas of risk management, and
mitigate risks across the supply chain.

27
ALTIUS ASSURED VENDOR

Provides significant benefits to anyone

working with, or within, a supply chain.
Extensive experience in complex and
demanding supply chains, combined with
a proven track record of using modern
information technology, give Altius a unique
ability to quickly deliver valuable benefits to
both clients and suppliers.

CONSTRUCTION LINE

Originally created as a Government department, for over 20 years we

have been supporting thousands of businesses across the public and
private sectors.

28
 CDM COMPETENT- EUROSAFE UK

The Eurosafe UK CDM Competent Scheme

is a health and safety assessment exercise
based on the requirements of the CDM
Regulations 2015 and other workplace
related legislation.

MSL SAFEPARTNER SCHEME

The MSL Safepartner scheme is a

member of the SSIP (Safety Schemes
in Procurement) Forum. The scheme
provides on-going support, training and
a bi-annual conference focussing on
health & safety best practise and current
developments.

CDM COMPETENT- EUROSAFE UK

We offer support services for our clients

to achieve recognised Health and Safety
Awards, we also offer internal Award
Schemes bespoke to client requirements
to increase safety performance.

29
TRAINING
30
 TRAINING GAP ANALYSIS AND
MANAGEMENT PLAN
A skills gap is the difference between skills
that employers want or need, and skills their
workforce offer. Conducting a skills gap analysis
helps you identify skills you need to meet your
business goals. It can also inform your employee
development and hiring programs.

TRAINIG RECORD
MANAGEMENT

Training record management is a major element

of quality management, compliance, and
regulatory practices as well as employee safety.
Auditors focus on compliance around your
training record management system when
assessing your company’s ability to follow its
documented business processes.

31
E-LEARNING TRAINING

Industry leading E-Learning & online video

production company that creates interactive
video-based eLearning courses for training
professionals. Over 100 titles covering Health
and Safety, Business Skills, Leadership and
Social Care. We use specialist online video
production methods allowing for extremely
high quality, fast online delivery. The
combination of the presenter, animations,
interactive games and the quiz style questions
keeps the audience interested and stimulated.

TOOLBOX TALKS

A ‘Toolbox Talk’ is a short presentation to

the workforce on a single aspect of health
and safety. We prepare toolbox talks to
save you the time and effort of writing them
yourself. They may be in PowerPoint, portable
document format (pdf) or as video to your
requirements.

32
 BESPOKE
SERVICES

33
ACCIDENT/INCIDENT
INVESTIGATIONS

Workplace accident investigation is used to determine the cause(s) of an

accident and identify any failures of the health and safety management
system. It allows measures to be put in place and management procedures
to be amended in order to prevent re-occurrences.

TRAFFIC MANAGEMENT PLANS

If you are seeking planning permission or have a large workplace with a high
volume of traffic, a Traffic Management Plan can help you communicate how
you are managing traffic risks in your workplace. A Traffic Management Plan
may include details of: the desired flow of pedestrian and vehicle movements.
Emergency Incident and Accident Investigation Service

LEGAL DEFENSE AND EXPERT

COURT WITNESSING

Legal defence and Expert Court witnessing in HSE investigations and

prosecution proceedings. We will be able to take you step by step through the
process, advising on the powers that an inspector has under Health & Safety
at Work etc Act 1974 (the HSWA) and/or powers of the Police under the Police
and Criminal Evidence Act (PACE).

34
 ISO
ACCREDITATIONS
Our experienced and qualified consultants deliver an unrivalled service
to our clients with a detailed understanding of how businesses are to
get the most from an ISO standard so that real benefits can be seen
from an operational point of view.

35
ISO 45001 HEALTH AND SAFETY

ISO 45001 is a Occupational Health and Safety (OH&S) Management System,

and gives guidance for its use, to enable organizations to provide safe and
healthy workplaces by preventing work-related injury and ill health, as well as
by proactively improving its OH&S performance.

ISO 9001 QUALITY MANAGEMENT

ISO 9001 is a Quality Management System (QMS) that is intended to support

your company in ensuring that the needs of your customers are fully met
whilst at the same helping to drive improvements throughout all elements of
the business.

36
 ISO 14001 ENVIRONMENTAL
MANAGEMENT

ISO 14001 is an Environmental Management System (EMS) that is intended to

support your company in controlling its impact on the environment.
Now more than ever has environmental awareness been more important, not
only to employees but also with public perception.

ISO 27001 INFORMATION SECURITY

ISO 27001 is an Information Security Management System (ISMS) that is

intended to support your company in ensuring the confidentiality, integrity
and availability of information through a risk-based approach system. With
Cyber Essentials and GDPR being very relevant this standard will help to bring
your company in line with the requirements.

37
ISO 22301 BUSINESS CONTINUITY

ISO 22301 is a Business Continuity Management System that is intended to

ensure that your business can continue to operate in the event of a minor or
major incident. Should your business suffer from an unintended incident this
standard will provide the support to reduce or eliminate the amount of time
that your business is unable to function.

BS EN 15713 SECURE DESTRUCTION

OF CONFIDENTIAL MATERIALS

BS EN 15713 Standard is a set of guidelines following industry best-practice

for the secure storage and disposal of sensitive materials. It covers the
security of the premises, as well as how confidential material is collected,
handled, transported, stored and destroyed – from the point of collection to
the completion of destruction.

38
support@hses.co.uk
www.hses.co.uk
+44 333 77 22 888
Head Office: 3 Shortlands, Hammersmith, London, W6 8DA
Northern Office: Office 1, Technology House, 9 Newton Place,
Glasgow, G3 7PR