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Online Admission System Project Report

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ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [1] Govt Engineering College Idukki

CONTENTS

1. INTRODUCTION

05

2. SYSTEM ANALYSIS

06

2.1 PROJECT IDENTIFICATION OF NEED

2.2 06

2.2 PRELIMINARY INVESTIGATION 06

2.2.1 STUDY OF EXISTING SYSTEM 062.2.2 PROPOSED SYSTEM 072.2.3 ADVANTAGES OF PROPOSED
SYSTEM 07

3.FEASIBILITY STUDY 093.1 ECONOMIC FEASIBILITY 093.2 TECHNICAL FEASIBILITY 093.3 OPERATIONAL
FEASIBILITY 104. SOFTWARE ENGINEERING PARADIGMS APPLIED 115. SOFTWARE AND HARDWARE
REQUIREMENT SPECIFICATION125.1 REQUIREMENT SPECIFICATION 12

5.1.1ANALYSIS OF FACTUAL DATA 125.1.2 IDENTIFICATION OF ESSENTIAL REQUIREMENT 125.1.3

SELECTION OF REQUIREMENT STRATEGIES 13

5.2 DEFINITION OF INPUT REQUIREMENTS 135.3 DEFINITION OF PROCESSING REQUIREMENTS 145.4

DEFINITION OF OUTPUT REQUIREMENTS 145.5 OBJECTIVE OF SRS 15

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ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [2] Govt Engineering College Idukki

5.6 OVERVIEW OF SRS 15

5.6.1 OVERALL DESCRIPTION 15

5.6.2 SPECIFIC REQUIREMENTS 15

5.7 HARDWARE CONFIGURATION 165.8 SOFTWARE CONFIGURATION 166. SYSTEM DESIGN 176.1
DESIGN METHODOLOGY 17

6.1.1 LOGICAL DESIGN 176.1.2 PHYSICAL DESIGN 186.1.3 MODULAR DESIGN 18

6.2 INPUT DESIGN 186.3 OUTPUT DESIGN 196.4 DATABASE DESIGN 19

6.4.1 NORMALIZATION 206.4.2 TABLES 211. PERSONAL DETAILS 212. LOGIN 223. EXAM 224. COURSE
235. ADDRESS 236.4.3 DATAFLOW DIAGRAMS 24Level 0 24Level 1 24Level 2 25Level 3 26

7.CODING 277.1 CODE EFFICIENCY 27

7.1.1 CORRECTNESS 27
ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [3] Govt Engineering College Idukki

7.1.2 RELIABILITY 287.1.3 ROBUSTNESS 287.1.4 DEVELOPMENT EFFICIENCY 287.1.5 EXECUTION

EFFFICIENCY 28

7.2 TECHNOLOGY SPECIFICATIONS 28

7.2.1 PHP (Hyper text Preprocessor) 287.2.2 Macromedia Dream Weaver 307.2.3 My SQL 30

7.3 OPTIMIZATION OF CODE 307.4VALIDATION CHECKS 308. IMPLEMENTATION AND MAINTANENCE

318.1 IMPLEMENTATION PLANS 318.2 CHANGEOVER METHOD 318.3 TESTING 31

8.3.1 TESTING OBJECTIVES 328.3.2 UNIT TESTING 328.3.3 SYSTEM TESTING 338.3.4 INTEGRATION
TESTING 338.3.5 WHITE BOX TESTING 338.3.6 BLACK BOX TESTING 34

8.4 SYSTEM MAINTENANCE 349.SYSTEM SECURITY MEASURES 359.1 TECHNICAL SECURITY MEASURES
359.2 INFRASTRUCTURAL SECURITY MEASURES 359.3 ORGNISATIONAL SECURITY MEASURES 359.4
PERSONAL-RELATED SECURITY MEASURES 3510. COST ESTIMATION OF PROJECT 3610.1 PERT CHART 36

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [4] Govt Engineering College Idukki

10.2 GANTT CHART 3711. FUTURE SCOPE 38

12. CONCLUSION 3813.BIBLIOGRAPHY 3914. APPENDICES 40

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [5] Govt Engineering College Idukki

1.INTRODUCTION

Online Admission System

Is aimed at developing an online admission application for a college. This system is an online system that
can be accessed throughout the organizationand outside as well with proper login provided. Our system
has two type of accessing modes,administrator and user. Student management system is managed by
an administrator. It is the job of the administrator to admit and monitor the whole process. When a user
log in to thesystem. He would only view details of the student. He can’t perform any changes .The
systemhas two modules. They areUser Administrator Students logging is to apply for the course by filling
an applycation form provided by online.College principal/administrator logging in may also
access/search information put up by thestudents.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [6] Govt Engineering College Idukki

3. SYSTEM ANALYSIS

System analysis aims at establishing requests for the system to be acquired, developedand installed. It
involves studying and analyzing the ways of an organization currently processing the data to produce
information. Analyzing the problem thoroughly forms the vital part of the system study. In system
analysis, prevailing situation of problem carefullyexamined by breaking them into sub problems.
Problematic areas are identified andinformation is collected. Data gathering is essential to any analysis
of requests. It is necessarythat this analysis familiarizes the designer with objectives, activities and the
function of theorganization in which the system is to be implemented.

2.1 PROJECT IDENTIFICATION OF NEED

As the strength of the students is increasing at a tremendous speed, manualmaintenance of student

admission is very difficult. Hence, the need foronline admissionis inevitable.

In case of manual system they need a lot of time, manpower etc.Here almostall work is computerized.
So the accuracy is maintained. Maintaining backup is very easy.It can do with in a few minutes.

2.2 PRELIMINARY INVESTIGATION

2.2.1 STUDY OF EXISTING SYSTEM

Today in colleges student details are entered manually. The student details in separaterecords are
tedious task. Referring to all these records and updating is needed. There is achance for more manual
errors.1. When the student comes in college.2. First of all, he/she takes admission form from
reception.3. Fills it and submits it into office.4. Filled form is first checked with documents like merit list
an details camefromuniversity and verified by an official person , if there is any mistake then it
iscorrected.5. At the time of submission of it the fees is deposited by the candidate.6. At the time of
submission of admission form admission no. is assigned to thecandidate by the institute.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [7] Govt Engineering College Idukki

7. Candidate gets the receipt of fees deposition.Disadvantages of Present System:-1. Require much man
power i.e. much efforts, much cost and hard to operate andmaintain.2. Since, all the work is done in
papers so it is very hard to locate a particular student record when it is required.

2.2.2 PROPOSED SYSTEM

The main goal of the system is to automate the process carried out in the organizationwith improved
performance and realize the vision of paperless admission. Some of the goalsof the system are listed
below: Manage large number of student details. Manage all details of student who registered for the
course Create student accounts and maintain the data¶s effectively. View all the details of the
students. Reduce the work load in interview the students for selection Activities like updating,
modification, deletion of records should be easier.

2.2.3 ADVANTAGES OF PROPOSED SYSTEM

The aim of the proposed system is to address the limitations of the current system.The requirements for
the system have been gathered from the defects recorded in the past andalso based on the feedback
from users of previous metrics tools. Following are the objectivesof the proposed system:

Reach to geographically scattered students.

One of the important objectives of theadmission system is communicate with all the students scattered
geographically.

Reducing time in activities

.Reduce the time taken process the applications of students,admitting a student, conducting the online
examination, verify student marks, and send callletters to selected students.

Centralized data handling.

Transfer the data smoothly to all the departments involved andhandle the data centralized way.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [8] Govt Engineering College Idukki

Paperless admission with reduced manpower.

Reduce the manpower needed to perform allthe admission and administration task by reducing the
paper works needed. Cost cutting. Reduce the cost involved in the admission process.

Operational efficiency

. Improve the operational efficiency by improving the quality of the process.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [9] Govt Engineering College Idukki

3.FEASIBILITY STUDY

3.1 ECONOMIC FEASIBILITY

Economic analysis is most frequently used for evaluation of the effectiveness of thesystem. More
commonly knows as cost/benefit analysis the procedure is to determine the benefit and saving that are
expected from a system and compare them with costs, decisions ismade to design and implement the
system.This part of feasibility study gives the top management the economic justification for the new
system. This is an important input to the management the management, because veryoften the top
management does not like to get confounded by the various technicalities that bound to be associated
with a project of this kind. A simple economic analysis that gives theactual comparison of costs and
benefits is much more meaningful in such cases.It is economically feasible, it will only require a single
operator to operate the system, who isresponsible for entering the data into the database via a user
interface provided to him, whocan also able to show all the data in html tabular form so to provide
information regarding thestudents who are either taken admission or to take admission, since it requires
only a single person to operate the whole system thus reduces the cost to operate the

System.

In the system, the organization is most satisfied by economic feasibility.Because, if the organization
implements this system, it need not require anyadditional hardware resourcesas well as it will be saving
lot of time.

3.2 TECHNICAL FEASIBILITY

Technical feasibility centers on the existing manual system of the testmanagement processand to what
extent it can support the system.According to feasibility analysis procedure thetechnical feasibility of
thesystem is analyzed and the technical requirements such as softwarefacilities,procedure, inputs are
identified. It is also one of the important phases of thesystemdevelopment activities.It is technically
feasible, since the whole system is designed into thelatest technologies like PHP and SQL Server which
are the most recent technologies todevelop web based systems and design databases.The system offers
greater levels of user friendliness combined with greaterprocessingspeed. Therefore, the cost of
maintenance can be reduced. Since, processing speed is very

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [10] Govt Engineering College Idukki

High and the work is reduced in the maintenance point of view management convince that the project is
operationally feasible.

3.3 OPERATIONAL FEASIBILITY

It is Operational feasible, since the system is providing a attractive user interface totheoperator/end
user, so he feel very easy to work onto it. Response to operator/end user isvery fast and very
good.Since, as we mentioned above that it requires much less amount of cost, it uses computer work so
it is very fast to operate and it is very easy for user to work onit.

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ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [11] Govt Engineering College Idukki

4. SOFTWARE ENGINEERING PARADIGMS APPLIED

The two main programming approaches are top-down approach and bottom-upapproaches. Here while
doing the software for online placement system; we use the bottomup approach.In bottom up method,
the sub modules are designed and developed and these areassembled together to get the main system.
The individual modules are coded and debuggedwith example data given checks ready for the major
project design. The individual moduletransaction processing can be checked thoroughly so that minute
mistakes and correctioncan be passed from one module to other when required and these requisition
are alsoconsidered at the development stage of code module. These checked and corrected moduleswill
be integrated to make the entire system. This project also followed the bottom updesign. The sub
modules are prepared very keenly and minute notations are made.In the online admission system, the
sub modules are designed first, these submodules are integrated into main modules. Other modules
also designed in the samefashion. Each module is tested at the beginning when they are integrated with
the sub-modulesThese checked and corrected modules are integrated to make the main system,
i.e.Online Admission System.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [12] Govt Engineering College Idukki

5.SOFTWARE AND HARDWARE REQUIREMENTSPECIFICATION

5.1 REQUIREMENT SPECIFICATION

The final output is the requirements specification document (SRS).For smaller problems or problems
that can easily be comprehended; the specification activity might come after theentire analysis is
complete. However, it is more likely that problem analysis andspecification are done concurrently. All
the information for specification activity asfollowing the analysis activity. The transition from analysis to
specification should also not be expected to be straightforward, even if some formal modeling is used
during analysis.Essentially, what passes from requirements analysis activity to the specification activity is
the knowledge acquired about the system. The modeling is essentially a tool to help obtain athorough
and complete knowledge about the proposed system.

5.1.1ANALYSIS OF FACTUAL DATA

Analysis of data

Is a process of inspecting, cleaning, transforming, and modeling

Data

With the goal of highlighting usefulinformation, suggesting conclusions, andsupporting decision making.
Data analysis has multiple facets and approaches,encompassing diverse techniques under a variety of
names, in different business, science,and social science domains.Data miningis a particular data analysis
technique that focuses on modeling andknowledge discovery for predictive rather than purely
descriptive purposes.

5.1.2IDENTIFICATION OF ESSENTIAL REQUIREMENT

Identification of essential requirement is an important task in devoloping the project. In thissystem the
essential requirements are identified through surveying. By surveying, theimportant needs of the user in
our website are known. In the surveying, the differentpossibilities of tour information that have to be
included in the website is given byquestionnaire.Questions included like:
Y

Eed to change the current admission formalities.

Is it advantageous?

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [13] Govt Engineering College Idukki

5.1.3SELECTION OF REQUIREMENT STRATEGIES

Rom the survey analysis graph it is clear that which are all the requirements that the userrequires the
most. It is decided to include the required information and omit the lesspriority ones.

5.2 DEFINITION OF INPUT REQUIREMENTS

5.2.1 REGISTRATION & LOGIN SYSTEM

Applicants will carry out their own registration, providing the system with a way toassociate a user to
their application(s). This will enable the system to display personalisedinformation when the user logs in
and certain information, such as name and address, to beadded to each application automatically.
Giving each student a specific ID will also allow auser to apply to a number of courses, while giving the
system a way to prevent unnecessaryduplication of applications. Requiring a registration process will
also add greater security to the system, as once a user has logged in with their username and password,
they will be theonly person able to update their information and the only person to make applications
on their behalf.

5.2.2 APPLICATION SYSTEM

The application process will be as straightforward as possible, using an intuitive formlayout, with the
necessary information being completed in stages.The system willmonitor thisand not allow a student to
apply to a single course more than once, but will allow them toapply to multiple courses in the same
college

5.2.3 VIEW STATUS

When an application has been completed by a student, they will be able to log in to the system at any
time and view its status
5.2.4 UPDATE DETAILS

Applicants, will also be able to update their application details. Forms, much like theones used to
register and initially apply, will be the means of inputting the new details andwill contain the previous
information as a starting point.The only time an application will belocked for editing will be when it has
been submitted for admission process that is after dateof last submission, after which point the
applicationwill no longer be accessible by the user.

ONLINE ADMISSION SYSTEM

Dept. Of Computer Science And Engineering [14] Govt Engineering College Idukki

5.3 DEFINITION OF PROCESSING REQUIREMENTS

The user interface for this system will have to be simple and clear. Most importantly,thepages must be
easy to read, easy to understand and accessible. The colour schemeshould be appropriate to provide
familiarity with the university and there should be nocontrast issues.There are many functions the
system can perform and these must be logicallygrouped or displayed in an intuitive order to allow the
user to perform tasks quicklyand efficiently, without getting lost in excessive amounts of text. The
system must alsodisplay a large amount of information and to avoid confusion this must be displayed
incategories or in different pages. Furthermore, a small amount of information may bedisplayed initially,
for example with a certain limit on date or amount, and the ability toview more in depth information on
the subject should be apparent.The different information displays and functionality objects should be
individuallydistinguishable, allowing the user to navigate through recognition, rather than recall
Inaddition, each function must provide the ability to cancel, leaving the user with the ability torectify
mistakes, and every page should include the ability to return to a central location of the system,
ensuring that the user does not get lost within the system with no convenient wayto navigate.The
system will provide different views for different users, allowing multiple accesslevels. For example, a
student will only be able to see their own details and details of their applications, whereas a
administrator will beable to view all users, applications and statisticsand will have many more
privileges.Being an online system, it will naturally be viewablefrom any computer with aninternet
connection, allowing admissions from home, for example.Thiswill provide far more accessibility than if it
were written in a language with onlylimitedonline capability as any computer is a potential work station,
rather than relying ontheprogram being installed.

5.4 DEFINITION OF OUTPUT REQUIREMENTS

The most important function is to make the short list of student who got admissionunder the
circumstances made by the collegeIn some cases, decisions about an application will be simple, given
that theapplication might be exceptionally good or exceptionally bad. If, however, an application is

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