KJ PROPERTY MANAGEMENT SDN BHD

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JOB DESCRIPTION

POSITION : ADMINISTRATIVE CLERK/ASSISTANT

ADMIN EXECUTIVE
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DUTIES & RESPONSIBILITIES

1. Shall provide all necessary administrative assistance to management staff.

2. Shall accept complaints from tenants and assist in liaising with tenants to ensure their
continued satisfaction.
3. Shall be responsible and assist Building Manager on handling of Petty Cash Funds.
4. Shall carry out any duties as directed by Building Manager.
5. Shall maintain proper records of all financial transaction of property sites.
6. Shall carry out the preparation of invoices and billings of property sites and compile
verified invoices for Account Department.
7. Shall ensure that all Books of Account of Property Sites are all updated and properly
recorded.
8. Shall be responsible for the collection of Service Charge, Sinking Fund and Water
Charges.
9. Shall ensure the daily deposits/bank-in of all collection and proper kept of receipts
books.
10. To collect amount due to JMB/MC Councils or Developers, issuance of official receipt
for all collection, prepare daily ‘Collection Detail Report’ and ‘Collection Summary
Report’.
11. To ensure update on daily basis all Bank-In slips and fax details and proceed to deliver
originals to HQ (Accounts Department for reconciliation).
12. To keep accounts on issuance of access cards, card stickers, residents’ pass, etc.
13. To prepare Official Letters, Memos, Minutes of Meeting, Requisition and Purchase
Order included Weekly and Monthly Reports.
14. To prepare Daily Collection Batching Forms.
15. To receive and answer any telephone calls of Management Office.