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Design and Implementation of Automated Student School Fees Payment - Projectclue
Design and Implementation of Automated Student School Fees Payment - Projectclue
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CHAPTER ONE
INTRODUCTION
The essence for one going to school is for better survival tomorrow wherein becoming what he or she is capable
of becoming what he or she wants in life. And the desire of knowledge is the natural feeling of mankind and every
human being whose mind is not debauched will be willing to give all that is required of him or her to get
knowledge.
It is on this basic idea that knowledge oriented organization (school) has been set up as a ground for people to go
in and learn in respond to paying for their acquired – knowledge for tomorrow’s success.
According to Oxford Dictionary of Current (6th Edition), fee is defined as an amount of money that one pay for
professional services.
Simply put, school fee is that fixed interval payment made by a student or students to the school he or she
attends.
From the definition, one can outline that school fee payment supposed to be in a regular interval that is timely,
although sometime may not be that ready by the student due to some financial lapses.
Financial lapses poses a lot of problems to school management because of some pressing needs. However,
when students refuse to pay their school fees on time the school management seems to lack money in the purse
which at this render the management ineffective.
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Apart from the management being ineffective financially, students also face barriers by not being allowed to write
their examinations which is one of the academic frustration or setback. Using computer – based system for fees
payment necessitated this research in order to help solve this problems of either delayed fee payment, or the
student not paying at all or the fee being misused/mismanaged or entangled with criminal attack either on the side
Using Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene as a case study, the research has the intention of
creating a software that could process students school fees payment to Akwa Ibom State Polytechnic bank
accounts and electronically lodging individual students fees indicating name, department, registration number,
level/class, date of payment, amount of money paid, academic session/semester/ bank’s name, account number,
phone number, school name and other personal records etc. This will enhance prompt payment and safe delivery
and automatically stop the management and students from being frustrated financially and otherwise.
Theoretical Background
Before, now, people/students often embraced technological changes with the fear of the unknown and as such
decided to carryout activities their usual way (manually).
However, the 21st century came with a lot of challenges that only the use of computer can solve problem
effectively. Electronic/Automated payment of student school fees in any school would boost the school
management morale and therefore increase productivity. However, this supports the mash low’s theory of
management which is of the view that metrication of an organization financially will bring increase in productivity.
Therefore, the payment of student school fees in a particular school enhance the productivity of such school for
both the management and students as well, even as a computer – based system is used for such payment for
easiest and fastest mode of operation as well as accurate security and good financial management; which Akwa
Ibom State Polytechnic is operating now.
The problems encountered with the manual method of school fees payment is viewed from two perspectives, the
school managements problems and the students problem.
The school management problems have to do with the processing of students information about their paid fees
with mistakes and come out with sum total and grand total amount of the paid fee from each class, department or
across all the students who paid as a whole.
The student problems on the other hand have to do with the embarrassment from the bursary department, such
as wasting of time, mistake made in the receipt and criminal threatening and being driven out from the
examination hall for not showing evidence of school fee receipt or even after paying shortly before the
examination.
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The aim of this study is to determine the relationship between the manual and automated student school fees
The objective of this study is to create on automated-based system for students school fee payment
To determined the conversion of manual system of school fees payment to computerized/automated method
This research work would help the management and students of Akwa Ibom State Polytechnic to have a better
knowledge of operating on the method of automated students fees payment and how this can be effective through
practical aspect of the device. It is obvious that the manual system is slow in operation and also ineffective in
service.
The in-convenience brought about by the manual system could be over-whelmed by the use of more effective and
advanced system. In other words, an automated system minimize time delay procedures during students fee
payment.
Organization of Research
The research study has been arranged in the following order. Chapter one contains the introduction, theoretical
background, statement of the problems, objectives of the study, organization of research, scope of the study,
limitation of the study and definition of terms. Chapter two focused on the relevant literature review. Chapter three
is concerned with the system design with emphasis on design, algorithm and flowchart. It also explains the
development of the new automated students school fee payment system in Akwa Ibom State Polytechnic, Ikot
Osurua. Chapter four is the system implementation which gives the direction of the system and analysis of
modules.
This study is restricted to Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene and no other firm. Data used for
the study were gotten from the case study only (Akwapoly). It focused on automated student’s school fee payment
only.
The problems encountered during the course of carrying out this research include:
1. Time for the research was too short couple with other academic work.
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Definition of Terms
To do away with ambiguity, the following terms are hereby defined for easy comprehension.
1. Design: In this context, it has to do with the coding of the program (software).
2. Fee: A fixed regular amount of money made by the school organization/management to a student.
3. Automated Payment: This is also known as electronic/computerized payment. It is the introduction of
computer for easy disbursement of student fee payment to the school management/organization.
4. Basic Fee: It is fixed payment by students based on their level/class or programme offers.
5. Sum Total Pay: This is the amount gotten by summing all the fees paid together.
6. Total/Grand Total: This is the overall amount of money which a student or students has to pay before official
clearance for graduation. It is also the total fee-based analysis/report which must be made at the bursary
department to the school management and that of bank to justify student’s fees total inflow for decision
making.
7. File: This can be defined as complete collection of related records or information.
8. Data Base: This is a collection of data organized to service many application at the same time by storing and
managing data so that they appears to be in one location.
9. Computer: This is an electronic device or programmable machine that is capable of accepting data as input,
process the data, store them and sent out the result of the processing as output according to logical
instruction given by the user.
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