THE UNIVERSITY OF ZAMBIA LIBRARY FIRST SEMESTER EXAM PAPER 2003 SCHOOL OF LIBRARY STUDIES 1 LIST - Information and Society I: Theoriticaifoundations 2. LIS 231 - Information Processing ! : Cataloguing, 3. LIS 321 - Management of information systems and services 4. LIS 341 : 5. LIS 421 : Developnient Information Services and System in Africa | 6. LIS 461 : Records Management 7. LIS 471 : Documentation ot ae é : E Sta, F eyUNIVERSITY OF ZAMBIA UNIVERSITY FIRST SEMESTER EXAMINATION-AUGUST 2003 LIS 111: INFORMATION AND SOCIETY I: THEORETICAL FOUNDATIONS. INSTRUCTIONS 1, ANSWER FOUR QUESTIONS 2. ALL QUESTIONS ARE OF EQUAL WEIGHT TIME: THREE (3) HOURS 1. What is the role of CIS in rural development? 2. “Information has no value in itself. Its true value lies in the extent to which it helps in decision making”. Discuss. 3. Discuss any one of the following topics: a) National libraries b) Special libraries, 4. What influence did medieval Moslem culture have on the development of libraries in Western Europe? 5. Discuss the importance of a marketing plan and outline stages in writing the plan, END OF EXAMINATION oe y “aUNIVERSITY OF ZAMBIA UNIVERSITY FIRST SEMESTER EXAMINATION-AUGUST 2003 LIS 231: INFORMATION PROCESSING I: CATALOGUING INSTRUCTIONS Answer six (6) questions-TWO from Section A and FOUR from Section B. TIME: THREE (3) HOURS. SECTION A Answer TWO questions. [30 marks] 1 Describe the types of references which are normally used in library and information centre catalogues. Define “corporate authors” and categorise the conditions under which a work can be entered under corporate authorship. . What is a uniform title? Illustrate how uniform titles are used in library and information centre catalogues. SECTION B Answer FOUR questions. [50 marks] Make full catalogue entries for the following publications and indicate any added entries and cross-references where applicable. 4. House design for modern living / Robert Grogan/with illustrations by Patty Brown / Third Edition/New York / Albatros Press / 1998 / ISBN 1-2345-6789-0.Cataloguing note: The book is 22cm high and 8cm wide and has 306 pages. It is illustrated with reproductions of photographs and line drawings. There are 12 un numbered pages of colour plates. 5. Ten tales from William Shakespeare / collected by Charles and Mary Lamb / pictures by Peter Davies. v.t.p. 1969. J.M. Dent. London. Book is 23.cm high and has 223 Arabic numbered pages. There are illustrations, some in colour. 6. Belgian Congo / Report of the / Commission of Inquiry / into the / Leopoldville Riots of 1959 / Under the Chairmanship of / Professor A.A.J. Van Bilsen / with the assistance of / Jean-Luc Dehaeue and Marcel Colla / Published by Authority / for / Belgian Congo / by / the Government Printer, Brussels, Belgium The report has 9 pages unnumbered, 491 pages in Arabic numbers. It has tables and photographs and is 25.4 cm high. Cataloguing note: The Belgian Congo used to be known as The Congo Free State until 1908 when it was renamed Belgian Congo. On attaining independence from Belgium in 1960 it became known as the Republic of the Congo, which was further changed to the Democratic Republic of the Congo in 1964. It changed its name to the Republic of Zaire in 1970 and reverted to Democratic Republic of the Congo in 1997. 7. The collected works of / Bernhard Reiemann / Edited by Heinrich Weber / with the assistance of Richard Dedekind / with a supplement / Edited by by M. Noether and W. Wirtinger / A New Introduction / by Professor Hans Lewy / Second Edition / edited by Heinrich Weber / Dover Publications / New York. v.t.p. Copyright 1953 by Dover Publications. Book has illustrations, 557 pages, an index and bibliographic references. NNote: The German title of the book is “Bernhard Riemann’s gesammelte mathematische werke”. 8. University of Oxford / Report of the / Committee on the University Press. v.t.p. Oxford University Press, Oxford, 1970. Book is 22cm. 184 Arabic numbered pages with illustrations. It is in the series “University of Oxford. Gazette Supplement”, and numbered 7. Note: The Committee was appointed by the University of Oxford. END OF EXAMINATIONUNIVERSITY OF ZAMBIA UNIVERSITY FIRST SEMESTER EXAMINATION-AUGUST 2003 LIS 231: INFORMATION PROCESSING I: CATALOGUING INSTRUCTIONS Answer six (6) questions-TWO from Section A and FOUR from Section B. TIME: THREE (3) HOURS SECTION A Answer TWO questions. [30 marks] 1. Describe the types of references which are normally used in library and information centre catalogues. 1/2. Define “corporate authors” and categorise the conditions under which a work can be entered under corporate authorship. 3. What is a uniform title? Illustrate how uniform titles are used in library and information centre catalogues. SECTION B Answer FOUR questions. [50 marks] Make full catalogue entries for the following publications and indicate any added entries and cross-references where applicable. 4. House design for modem living / Robert Grogan/with illustrations by Patty Brown / Third Edition/New York / Albatros Press / 1998 / ISBN 1-2345-6789-0.iw Cataloguing note: The book is 22cm high and 8m wide and has 306 pages. It is illustrated with reproductions of photographs and line drawings. There are 12 un numbered pages of colour plates. 5. Ten tales from William Shakespeare / collected by Charles and Mary Lamb / pictures by Peter Davies. V.tp. 1969. J.M. Dent. London. Book is 23.cm high and has 223 Arabic numbered pages. There are illustrations, some in colour. 6. Belgian Congo / Report of the / Commission of Inquiry / into the / Leopoldville Riots of 1959 / Under the Chairmanship of / Professor A.A.J. Van Bilsen / with the assistance of / Jean-Luc Dehaeue and Marcel Colla / Published by Authority / for / Belgian Congo / by / the Government Printer, Brussels, Belgium. The report has 9 pages unnumbered, 491 pages in Arabic numbers. It has tables and photographs and is 25.4 om high. Cataloguing note: The Belgian Congo used to be known as The Congo Free State until 1908 when it was renamed Belgian Congo. On attaining independence from Belgium in 1960 it became known as the Republic of the Congo, which was further changed to the Democratic Republie of the Congo in 1964. It changed its name to the Republic of Zaire in 1970 and reverted to Democratic Republi¢ of the Cdn ago in 1997 } The collected works of / Bernhard Reiemann / Edited by Heinrich Weber / with the assistance of Richard Dedekind / with a supplement / Edited by by M. Noether and W. Wirtinger / A New Introduction / by Professor Hans Lewy / Second Edition / edited by Heinrich Weber / Dover Publications / New York. v.t.p. Copyright 1953 by Dover Publications. Book has illustrations, 557 pages, an index and bibliographic references.Note: The German title of the book is “Bernhard Riemann’s gesammelte mathematische werke”. 8. University of Oxford / Report of the / Committee on the University Press. v.t.p. Oxford University Press, Oxford, 1970. Book is 22cm. 184 Arabic numbered pages with illustrations. It is in the series “University of Oxford. Gazettee Supplement”, and numbered 7. Note: The Committee was appointed by the University of Oxford. END OF EXAMINATIONUNIVERSITY OF ZAMBIA FIRST SEMESTER FINAL EXAMINATIONS, AUGUST 2003 LIS 321: MANAGEMENT OF INFORMATION SYSTEMS AND SERVICES. INSTRUCTIONS: ANSWER ANY FOUR QUESTIONS. ALL QUESTIONS HAVE EQUAL MARKS. TIME: 3 HOURS 2 Why does a library need both good leadership skills as well as good management skills to function effectively? Discuss major assumptions of McGregory's Theory X and Theory Y. Indicate how you would apply any of these theories in a library set up. Discuss the obstacles which adversely affect planning in libraries and suggest how you can overcome these obstacles. Discuss the following: (a) The objectives of performance evaluation. (b) Steps for effective performance discussions. How would you improve communication in a library where there is total communication break down? Discuss the main elements of the behavioural school of thought approach to management and the gaps that exist in this approach. Why is promotion important for the LIS sector? Outline different promotional methods you would use if you were given the responsibility of promoting library services. THE END OF THE EXAMINATIONUNIVERSITY OF ZAMBIA FIRST SEMESTER FINAL EXAMINATION AUGUST 2003 LIS 341 INSTRUCTIONS: ANSWER QUESTION ONE IN SECTION ONE, ALL QUESTIONS IN SECTION TWO AND ANY TWO QUESTIONS FROM SECTION THREE TIME: 3 HOURS SECTION ONE: COMPULSORY (40%) QI. CASE STUDY: An agency employs temporary staff to conduct market research for its clients. The staff are employed only on a ‘per job’ basis, although as one job finishes another one starts. At a given moment one employee can work on only one job with that job having only one rate. The one job can have many hours and can be done over many dates. The one rate can also be paid over many hours and worked over many dates. Finally, one employee can work many hours over many dates. It has asked you to build a database system to store details about staff, jobs, rates and the hours that staff have worked. NOW ANSWER THE FOLLOWING QUESTIONS: a) What would the Initial analysis reveal to you in terms of Entities for this database? b) Show the entity relationship diagram for this situation. The situation should be simplified; optionality and names of the relationships should not be shown in the diagram. c) Which database system would you recommend in this scenario and why? SECTION TWO ANSWER ALL QUESTIONS IN THIS SECTION (30%) Q. Write short notes on the following: i Controlled vocabulary ii Precision ration iti, Recall iv. PADS v. IPSS v vi. Bolean operators vii. Convergence viii, Akey * Data Integrity and Security x. DBMS ~ xi, Data Vs Information SECTION THREE: ANSWER ANY TWO QUESTIONS FROM THIS SECTION (30%)J Q3. “Developments in information and communications technologies (ICTs) have enhanced information storage and retrieval”. Discuss. Q4. The performance of an information storage and retrieval system is affected by a number of factors. Discuss any four of these factors “QS. Why is the Internet known as the “peoples network”? END OF EXAMINATIONTHE UNIVERSITY OF ZAMBIA UNIVERSITY FIRST SEMESTER EXAMINATIONS - AUGUST, 2003 LIS 421 DEVELOPMENT INFORMATION SERVICES AND SYSTEMS IN AFRICA T ANSWER: QUESTION ONE FROM SECTION ONE AND ANY OTHER THREE QUESTIONS FROM SECTION TWO. QUESTION ONE, CARRIES 40 MARKS, THE REST CARRY 20 MARKS EACH. ‘TIME: THREE HOURS SECTION ONE COMPULSORY (40 MARKS) 1. Assume that you are a provincial librarian of the Zambia Library Service based in one of the provinces considered to be predominantly rural. You have been invited to a provincial development meeting where you have been asked to prepare a development information services plan to be incorporated in the provincial plan. What would be your plan in terms of a system? What would be the functions and justification of your system? SECTION TWO (20 MARKS EACH) Answer any three questions. All questions are of equal weight. 2. Discuss the efforts that have been made to provide for health information service in Zambia. 3. Briefly discuss what needs to be done to develop or improve Zambia’s participation in the global information availability. 4. “Systems approach simplifies management of information services.” Discuss with reference to science and technological development in Zambia. 5. What have been the successes and failures towards cooperation in availability of development information in Africa? 6. Write short notes on the following: a) Systems environment b) Functional information ©) Systems analysis 4) Dependent information &) —_AGRIS. END OF EXAMINATIONUNIVETSITY OF ZAMBIA FIRST SEMESTER EXAMINATIONS 2002/2003 ACADEMIC YEAR AUGUST 2003 LIS 461: RECORDS MANAGEMENT INSTRUCTIONS: ANSWER FOUR QUESTIONS: QUESTIONS ONE AND TWO ARE COMPULSORY TIME: 3 HOURS SECTION ONE (COMPULSORY) 30% 1 Write short notes on each of the following: (a). An organization (b) Record series (©) Appraisal (@) Vital records (e) Electronic records () _ ESS/EIS (s) MIS (h) Transfer list (i) Registry @ Records disposal SECTION TWO (COMPULSORY) 30% 2. You have been appointed as the Information and Records Management Expert by a busy regulatory agency whose records and information management system is in a mess. Your task is to put in place a records management programme. Outline and discuss the processes you would take to accomplish the task SECTION THREE: ANSWER ANY TWO QUESTIONS FROM THIS SECTION (40 %) 3. Discuss the ways in which information and communication technologies have impacted on the traditional record keeping practices. 4. Why are records considered as evidence? 5. Why are issues of integration and coordination important in the era of Information and Communications Technologies (ICTs) in records management? \ \ END OF THE EXAMINATIONTHE UNIVERSITY OF ZAMBIA UNIVERSITY FIRST SEMESTER EXAMINATIONS ~ AUGUST 2003 LIS 471 DOCUMENTATION ANSWER: FOUR QUESTIONS. ALL QUESTIONS ARE OF EQUAL WEIGHT TIME: THREE HOURS 1. Assume that you are the Director of the Library and Documentation Services at the National Assembly of Zambia. Justify what would be your proposed documentation services for the Members of Parliament. 2. Write short notes on the following: The nature of documents The materials of documents The Litunga’s garments as documents Serial publications Chronological versus annalitical arrangements enoge 3. Discuss the advantages and disadvantages of the three major methods of achieving standardization in documentation services with reference to Zambia, 4. What are the prospects and challenges of achieving bibliographic control in science and technology in Zambia? 5. Discuss the documentary chain indicating the points at which “Noise” and/or “Silence” may occur. 6. “There are similarities and differences between the various information management systems based on document handling.” Discuss. END OF EXAMINATION