Online Student Management System

The On-line Student Information Service (OSIS) is a secure web based portal that grants individual
students access to their student records and other personal information.

http://universityerp.com/employeePortal.shtml

Student Information System:

This module has been designed to maintain data about the students of the institute. In this
software there are excellent features that enable:

 Authorized personnel to extract data about any student

 The teacher to get information about the student
 Easy maintenance of student records
 Generation of notes for such purpose as BE Project, summer training report, disciplinary
notes,etc.
 Generation of roll number

Along with the above mentioned properties the reports that can be generated are :

 Student details
 Parent details
 Permanent and Correspondence Address
 Attendance
 Certificates
 Blood group
 Seat type (JEE Seat, Management Seat, NRI Seat, B.Tech., MCA, MBA)

Such a large amount of data can now be maintained by a single person, thereby avoiding massive
paper work and thus making the process faster, safer and more efficient. Features such as
generation of roll number reduces the work further. More-over this software enables the teachers
to get information readily about their students and this helps them in working towards the benefit
of students.

The search facility provided in this software is very good since search can be done on any field,
thus increasing the flexibility of the software.

http://www.teacherease.com/basicmanagementfeatures.aspx

THE CHALLENGE http://www.ntcsindia.com/ois/sps.html#3

Victoria University that is based in Switzerland, wants to position itself as one of the top
universities in Europe. As such, it wants its current website to be revamped. It also wants a
web-based system that will provide a systematic approach to student registration, tracking,
course/module management, mark/grade management, student announcements with the
flexibility of being able to be further customised to manage multiple schools if there is a future
need for it. We had focus group discussions with staff and management and proposed an
integrated Student Management System.

THE SOLUTION

We had to redesign their website as well as the Student Management System so that they can
manage their backend processes better and more efficiently. An overview of the Student
Management System is shown below:

They are head quartered (HQ) in Singapore and they own and operate 3 separate education
institution. The Student Management system has to be designed taking this scenario into
consideration. The Student Management System was to be implemented for Victoria University
first and then the system can be further customized for system rollout for the other 2 education
institutes in future (eg. School 1 & School 2).
INTEGRATED STUDENT MANAGEMENT
The Student Management System (SMS) is a web-based system aims to provide an integrated
total Student Management System solution, streamlining the current internal work processes
and back-end processes of student application, registration, course selection, grading and
circulation of information (electronic notice board) to the students.  The students use the
system to submit their enquiries and feedback, apply courses, view results/notices/updates for
the particular course.

Student Management System Features

1. Administrative Setup Module: Manage necessary master files like User,

Campus/Course/Module.
2. Student Module: Manage Student related information and complete student details.
3. Broadcast Module:  Manage / Show student announcements.
4. News Module:  Allows for staff to post News Release / University News and Events.
5. Enquiry Module: Captures information of every Contact Form (feedback) sent.
6. Marking/Grading Module: Assign Marks / Grading for students.
7. Results Module: Release results to web for students.
8. Student Area: Shows data that is related to students only. Eg. Grades, Class Contact List.
Student can also read news or notices that are relevant to their faculty, course or event
subject.
9. Online Search: Perform enquiry on student related data and course listing. 
Student Information System :

This module has been designed to maintain data about the students of the institute. In this
software there are excellent features that enables:

 Authorized personnel to extract data about any student

 The teacher to get information about the student
 Easy maintenance of student records
 Generation of notes for such purpose as BE Project, summer training report, disciplinary
notes,etc.
 Generation of roll number

Along with the above mentioned properties the reports that can be generated are :

 Student details
 Parent details
 Permanent and Correspondence Address
 Attendance
 Certificates
 Blood group
 Seat type (JEE Seat, Management Seat, NRI Seat, B.Tech., MCA, MBA)

Such a large amount of data can now be maintained by a single person, thereby avoiding massive
paper work and thus making the process faster, safer and more efficient. Features such as
generation of roll number reduces the work further. More-over this software enables the teachers
to get information readily about their students and this helps them in working towards the benefit
of students.

The search facility provided in this software is very good since search can be done on any field,
thus increasing the flexibility of the software.

Such software can be said to be the data keeper of the wealth of the institute as the students are
the wealth of the institute.

Web Based Student-Parent Information System :

This software package enables the parents to check their ward’s progress from their home. They
can access information about their ward through the Internet. Not only the parents but also other
people can access information about the students by logging into the Institute's Web-Site.
The features of this software are:

 Accessing the marks of a student

 Accessing the attendance of the student
 Accessing data such as Student Name, Roll Number etc.
This package includes all the facilities provided by the Student Information System but the
difference is that it can be accessed through the Internet. This helps in better communication with
the parents and thus adds to their satisfaction.