Semi-Finals Activity in English 314

Meeting Minutes: Proper Scheduling Processes and Email Problems

Date: January 28, 2016 Time: 3:00 pm (EST)

Attendees: Sarah, Eleanor and Julie.

Acceptance or corrections to previous meeting minutes:

First, Eleanor uses web tracker but there is no conflict since she uses outlook for personal appointments.

Julie is in a particular situation. She uses both, contacts with two different facilities.

Julie uses Web Tracker to contact with other facilities. However, All facilitators are using Outlook.

Problem:

1. Use of both Web Tracker and Outlook brings a major confusion on receptionists, office and
staffs, that results to double booking.
2. There are cryptic emails, missing subject headers that are need for segregation.

Decision / Solution:

1. It is best to use Web tracker which is accessible Web-based than Outlook.

2. Manually segregate emails and create new policy guidelines.

ACTION ITEMS: ASSIGNED TO: TARGET TIME:

1. Need to make tutorial - Julie - Within the

on how to use full-on week
calendar on Web
Tracker.
2. Create New policy - Julie - Within the
statement week
3. Staff Training via touch - Eleanor, Julie, - Within the
based or email Sarah week
4. Email segregation and - Eleanor and - Tomorrow,
create new policy Julie January
statement 29,2016
5. Staff-wide email - Sarah - Within the
week
Open Issues / Vote Outcome:

Office party need to have at least prepare 3-4 staffs collaboratively with Julie and Eleanor.