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  • K00724 - 20201020175227 - 1 Meeting Managemnt

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    Peachy Pearl
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    The document discusses meeting management and provides definitions, objectives, types, weaknesses, and steps for planning and conducting efficient meetings. It defines a meeting as a formal discussion between two or more parties to achieve certain objectives through communication. Meeting objectives include information sharing, project collaboration, conflict resolution, and future planning. The document also outlines the roles and responsibilities of the chairman, secretary, and members to ensure effective meetings.

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    CMP2011

    Original Title

    K00724_20201020175227_1 Meeting Managemnt

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    The document discusses meeting management and provides definitions, objectives, types, weaknesses, and steps for planning and conducting efficient meetings. It defines a meeting as a formal discussion between two or more parties to achieve certain objectives through communication. Meeting objectives include information sharing, project collaboration, conflict resolution, and future planning. The document also outlines the roles and responsibilities of the chairman, secretary, and members to ensure effective meetings.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    2 views18 pages

    K00724 - 20201020175227 - 1 Meeting Managemnt

    Uploaded by

    Peachy Pearl
    The document discusses meeting management and provides definitions, objectives, types, weaknesses, and steps for planning and conducting efficient meetings. It defines a meeting as a formal discussion between two or more parties to achieve certain objectives through communication. Meeting objectives include information sharing, project collaboration, conflict resolution, and future planning. The document also outlines the roles and responsibilities of the chairman, secretary, and members to ensure effective meetings.

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    © All Rights Reserved
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    of 18

    PENGURUSAN

    MESYUARAT
    (MEETING MANAGEMENT)
    DEFINISI (Definition)
    Formal discussion between 2 or more parties to
    reach a certain objective(s) through
    communication.
    TUJUAN MESYUARAT (Objective)
    Penyampaian dan pertukaran maklumat
    Kerjasama projek, penyelarasan dan komunikasi
    Penyelesaian konflik/mengatasi krisis
    Analisa halacara dan perancangan masa depan
    Memperbaiki kerja-kerja semasa
    Latihan dan pembangunan
    JENIS MESYUARAT (Types)
    MESYUARAT BERSIRI (Serial Meeting)
    - Serial and sequential
    - more than once in a certain period of time.
    - Members, according to function/task
    - Agenda- structured/orderly
    JENIS MESYUARAT
    MESYUARAT KHAS (Special)
    - Ad-hoc
    - once @ few times according to requirement
    - members – different expertise
    - Agenda - short but precise/detail
    - Name – explain the function/task
    KELEMAHAN MESYUARAT
    (Weaknesses)
    Seldom being held
    Minutes circulated late
    Indefinite agenda
    No contribution of ideas
    Lack of planning
    Not committed/dedicated
    No follow-up action taken
    MESYUARAT BERKUALITI
    (Efficient Meeting)
    Definite agenda
    Within allocated time-frame
    Physical facilities enough/comfortable
    Meeting notice – ample time given
    Related expertise present
    Positive discussion.
    MESYUARAT BERKUALITI
    (Efficient Meeting)
    Efficient chairman role
    Efficient secretary role
    Members role
    Minutes captured/recorded correctly and
    precisely.
    Follow-up action taken efficiently.
    KEBERKESANAN MESYUARAT
    (Effective)
    3 main characters;
    - Chairman
    - Secretary/Committee
    - Members
    MERANCANG MESYUARAT

    Prinsip (Principle) 5W+1H


    MERANCANG MESYUARAT
    WHY Mengapa perlu diadakan?

    WHAT Apakah objektif yang hendak dicapai?

    WHEN Bilakah mesyuarat hendak diadakan?

    WHERE Dimanakah mesyuarat?

    WHO Siapakah yang perlu dijemput?

    HOW Bagaimana hendak dikendalikan?


    PERSIAPAN
    (ARRANGEMENT)
    MESYUARAT
    SEBELUM (BEFORE) MESYUARAT
    SETIAUSAHA/URUSETIA(Secretary)

    • Fix the agenda, date, time, invitation


    (10 days before), and venue.
    • Venue booking.
    • Working paper/proposal(if applicable).
    SEBELUM MESYUARAT
    JEMPUTAN MESYUARAT
    SEKURANG-KURANG 10 HARI SEBELUM MESYUARAT
    NYATAKAN:
    • Nama mesyuarat
    • Tarikh dan tempat
    • Masa mula dan masa dijangka tamat
    • Agenda
    • Nama pengerusi
    SEMASA (DURING) MESYUARAT
    PENGERUSI (Chairman)
    PADA AWAL MESYUARAT (Beginning of the
    Meeting)
    • Come early
    • Start on time
    • Develop good environment
    • Inform objective and agenda
    SEMASA (During) MESYUARAT
    PENGERUSI(Chairman)
    SEMASA (During) PERBINCANGAN
    • Equal chances
    • Encourage healthy interactions among
    members
    • Controlled discussion
    • Agenda discussed one by one
    SEMASA MESYUARAT
    PENGERUSI (Chairman)
    DI AKHIR PERBINCANGAN (End of
    Meeting)
    • Summary of important points
    • Decision made
    • Follow-up action to be taken
    • Date, time and place for upcoming meeting
    SELEPAS (AFTER) MESYUARAT
    SETIAUSAHA/URUSETIA (Secretary)
    • Minutes preparation
    • Format
    • Attendance
    • Output of discussion
    • Confirmation of response
    • Person in charge of decision made

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