FACULTY OF INFORMATION MANAGEMENT

BACHELOR OF INFORMATION SYSTEM MANAGEMENT

(IM245)

ADMINISTRATION OF ARCHIVES (IMR455)

GROUPING ASSIGNMENT:
VISUAL VISIT: CHESNEY ARCHIVES

CLASS: IM2453/ST2

PREPARED BY:
AINA ZULAIKHA BINTI MOHD ZAID 2020601996 ELEK A
ALYSHA HUDA BINTI ROMZI 2020898328 ELEK A
SITI NOORIZZATI BIN MOHD MAZLAN 2020818926 ELEK A
FATIN FARIHAH BINTI MOHD KAMAL 2020845072 ELEK D

PREPARED FOR:
SIR KAMARUL AZWAN BIN AZMAN

SUBMISSION DATE:
WEEK 12
 ACKNOWLEDGEMENT

Primarily, I would like to thank the supreme power the Almighty God who is obviously the one
that guided us to work on the right path of life. Without His grace, this assignment could not
become a reality. Next, we would like to acknowledge with gratitude to our dear parents, whom
we greatly indebted for brought us up with love and encouragement until this stage. Our
completion of this assignment could not have been accomplished without the support of
classmates for giving explanation in doing the assignment and siblings that willing to provide
management of household activities while we completed my works.

We are feeling oblige in taking opportunity to sincerely thanks our lecturer, Sir Kamarul Azwan
Bin Azman that has been always encourage and helping us throughout this semester even though
the world is currently experiences a pandemic outbreak on Covid-19. We have no valuable
words to express our thanks, but our heart is still full of the favors received from every person.
They all kept us going, and this grouping assignment would not have been possible without
them.
 I

VISUAL VISIT: CHESNEY ARCHIVES

(JOHNS HOPKINS MEDICINE, NURSING AND PUBLIC HEALTH

TABLE OF CONTENT

TITLE PAGES

Acknowledgement
I
Table of Content
II
Title Page
III
1.0 Introduction of Chesney Archives
1
2.0 List of Activities by Chesney Archives

2.1 Acquisition and collection

2.2 Appraisal and disposal
2.3 Accessioning 2-12
2.4 Arrangement and description
2.5 Preservation and storage
2.6 Access and reference service
2.7 Outreach activities
3.0 SWOT analysis for Chesney Archives

Diagram 1: Summary of SWOT Analysis

3.1 Strengths 12-17
3.2 Weaknesses
3.3 Opportunities
3.4 Threats
4.0 Conclusion
17

5.0 References
18-20

6.0 Appendix
21-27
 II

CHESNEY ARCHIVES
III
1.0 INTRODUCTION OF CHESNEY ARCHIVES

In this paper we will evaluated and explained about the Chesney Archives which also
known as The Johns Hopkins Alan Mason Chesney Medical Archives. We also will describe all
the archives activities that involved in this archive. Firstly, Community Archive is defined as
created, accumulated, described, and/or preserved by people or organizations that desire to
chronicle their cultural legacy without the typical participation of archivists, historians, and
librarians. Members of the community will decide on the scope and content of the archive,
frequently focusing on a common event like the 13 May Incident. Community members may
specify the requirements for community archives and manage how the resources are utilized

The Johns Hopkins Alan Mason Chesney Medical Archives, which is situated at the
Johns Hopkins University School of Medicine, and the Institute of the History of Medicine,
which is also based at the school, have acquired many collections of personal records belonging
to W. Bruce Fye. The collection is organized into forty-five boxes, with thousands of letters
detailing Fye's interest in cardiology, medical history, and medical book collecting among the
materials in each box. Fye's interest in cardiology and medical history and book collecting are
among the contents in each box. Hundreds of pieces of paper and bits of detritus are shown with
hundreds of pages of personal letters. In the article "Documenting a Tripartite Career Launched
at Hopkins," you may learn more about the collection and its contents.

This archive is not mainly for the Johns Hopkins University School of Medicine,
Nursing, and Public Health, among other institutions but also open for the public. The documents
in the Chesney Archives span the period from the middle of the nineteenth century to the present
day, with the bulk of them dating from the latter half of the nineteenth century and earlier. Johns
Hopkins Hospital and Johns Hopkins University School of Medicine documents found in 1930
by Alan Mason Chesney, Dean of the Johns Hopkins Medical Faculty. So, he began researching
the history of these distinct yet interconnected organizations. He and his long-time research
assistant, Margaret Streb, went out to collect more originals. They ultimately acquired a huge
archive of hospital and medical school records. His artefacts were safely stored in the Welch
Medical Library, but he never got official approval for an archival repository. His data came
from the late 1800s to early 1900s. Johns Hopkins Hospital and School of Medicine: A
Chronicle, was published between 1943 and 1963, a year before his death.

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2.0 LIST OF ACTIVITIES BY CHESNEY ARCHIVES

2.1 ACQUISITION AND COLLECTION

The term "acquisition" refers to the method of obtaining things. The gathering of massive
volumes of data, for example, has greatly aided The Chesney Archives' research. The term
"collection" refers to a group of artifacts of the same type that have been gathered by one person
or in a single location. Biographical files, art and artifacts collections, photographs, audiovisual
collections, personal papers, and institutional records are all available at the Chesney Archives.
The online catalog allows users to access all the collections. J. Mario Molina has enhanced the
digital access to the Chesney Archive's collections. Chesney Archive thanked him for his
financial generosity, and they will categorize every collection area to guarantee that people can
quickly access the documents.

2.1.1 BIOGRAPHICAL FILES

Louise Cavagrano, a Medical Archives volunteer, looked after the biographical files from
1985 until 2009. The resource has been collected by Medical Archives volunteer Ann Snead
since 2009. A large number of educational student employees have also lent a hand. Biographical
files often contain curriculum vitae, excerpts, memorials, and other related support to the
professional contributions of individuals associated with John Hopkins Medicine, Nursing, and
Public Health (see Appendix 2.1A).

In most cases, the quantity and quality of information in biographical files is uneven, and
some folders may contain comprehensive biographical information such as curriculum design
resume, annotated bibliography, chronological illustrations, local papers, and media newspaper
articles, whereas others only consist a sparse document or two. Overall, if you're seeking for
basic biographies, the repository is a decent place to start. New content is contributed on a
regular basis, and the folder listings are updated on a regular basis. The items in these files span
in date from the late 1800s to the present day. The individual files in the biographical files are
listed sequentially in the localization aid. People that have upcoming appointments as well as
those who have ended their Hopkins affiliation but are still active within their field are included
in the files, as are retired or deceased faculty, staff, and alumni.

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 2.1.2 ART AND ARTIFACT COLLECTION

Fine and architectural arts, as well as material culture, from the nineteenth, twentieth, and
twenty-first centuries are stored in the Chesney Archives (see Appendix 2.1B). The background
of Johns Hopkins Public health, Medicine and Nursing is exhibited in this massive array of over
10,000 objects and sculptures. These collections reflect John Hopkins' personalities, illustrate
Baltimore citizens' tastes and cultural environment, and record improvements in nursing
technique at one of the world's leading health centers. The cultural properties complement and
enrich the Medical Archives' record collections, making them more useful to scholars.

The materials are available to the public for visiting, lecturing, and researching. The
pedigree files for artifacts in the Art and Artifact Collections are kept at the Chesney Archive.
The contact us section allows users to communicate with Chesney Archive management about
accessibility to information in these archives. Fine and Decorative Art and Material Culture are
the two subcategories of the Art and Artifacts collection.

The Chesney Archives keeps track of its art and artifact collections, revises them on a
regular basis, and provides a proportion of them accessible to the users through the Search Our
Collections tool.

Next, architecture and components include design documents, concepts, layouts,

prototypes, and construction materials that cover Johns Hopkins' historical record, from the
construction of the hospital in the 18th century through the inauguration of the most current
infrastructure on the health providers.

2.1.3 PHOTOGRAPHS

Approximately 1 million photography objects, from the early 1900s to the current, are
housed in the medical records. Pharmacological, medicinal, journalistic, business, architectural,
and portrait photographs are among the genres represented within those portfolios, which
illustrate the regular utilization photographs inside an educational medical center. Color visual
etchings, overlays are among photographic processes represented in the collections. The
photograph treasures are coordinated whether peripherally or by the origination office or
department.

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 2.1.4 AUDIOVISUAL COLLECTIONS

Visual pictures are largely from Johns Hopkins Medicine, Nursing, and Public Health
productions used for therapeutic, analytical, instructional, or journalistic goals. Private video
archives from Johns Hopkins faculty and staff, moving images from individual departments, and
marketed medical and educational films transferred from the Johns Hopkins Welch Medical
Library's circulation multimedia holdings are also featured. Interviewing, radio tapes,
conferences and symposiums, and records of various Johns Hopkins activities such as tributes,
feasts, and ceremonies are among the phonograms (see Appendix 2.1C). Film & Video and
Sound Recordings are the two main areas of audiovisual collections.

2.1.5 PERSONAL PAPERS

The Chesney Archives has approximately 700 personal paper archives in its collection
(see Appendix 2.1D). The papers alumni, academic, therapeutic, administrative employees are
included in these collections. The personal paper compilations focus on providing perspective
further into professions and participations among those folks. They are an excellent resource for
studying biomedicine researchers and specialists who influenced medicine, nursing, and public
health in the 19th century and early 20th centuries. Profiles, breadth and content data, and
finding aids are all available through linkages in some databases.

2.1.6 INSTITUTIONAL RECORDS

Johns Hopkins Hospital documents, Johns Hopkins University School of Medicine

documents, Johns Hopkins University School of Nursing documents, and Johns Hopkins
Bloomberg School of Public Health documents were amongst the organizational information.
Further documents from associated and collaborative organizations can also be found in these
archives. Organizational periodicals, such as the yearly catalogs of the School of Medicine and
School of Hygiene and Public Health at Johns Hopkins University, as well as the Johns Hopkins
Nurses Alumni Magazine, have been transcribed and are available through the archives website's
connections.

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 2.2 APPRAISAL AND DISPOSAL

Some Johns Hopkins medical, nursing, and public hospital records should be kept
indefinitely. The Chesney Archives can help with record identification, transfer, maintenance,
and access. Staff from the Archives is willing to assist with record management at all phases of
the records lifecycle.

However, when the Chesney Archives are dormant, it is their obligation to permanently
preserve the core and important papers connected to the administration of Johns Hopkins
Medicine, Nursing, and Public Health. Records of lasting historical value that chronicle the roles
of medical entities and the people associated with them can be chosen, conserved, and made
available. Aside from that, certain documents may be kept for longer than the federal standards
allow. This archive is also developing a digital records management programmed, and Johns
Hopkins departments and offices are being consulted to establish the breadth and demand for
services. Despite this, records management services are also available to departments and offices
with inactive paper and other physical documents.

Additionally, legal and institutional constraints compel Johns Hopkins University to keep
university documents for a particular amount of time. It is the obligation of the entities and
people who receive, create, and use such records to properly manage and dispose of them. This is
subject to the university's rules and procedures, division and unit policies and procedures, the
university's records retention schedule, and relevant laws and regulations. Finally, such
documents that have no value or are not required to be kept permanently under rules should be
disposed of. However, sensitive or restricted data or records must be disposed of in such a way
that the destruction is secure and cannot be recovered. Data that has been erased and reformatted
from storage media is insufficient since it can be easily restored. When machines are donated,
sold, transferred, or disposed of, data is entirely erased or rendered inaccessible using IT security
measures.

2.3 ACCESSIONING

The Chesney Archives has overseen maintaining and archiving documents for Johns
Hopkins Hospital, which has conducted research on illnesses that have spread across the United

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States. The archive also gathers and protects all records pertaining to the history of medicine,
nursing, and public health, as well as the people who have advanced in teaching, research, and
health care within these organizations. Besides that, they also state that their commitment is
limited to documenting and preserving all medical, nursing, and even public health histories and
records at Johns Hopkins, as well as providing access to all gathered materials for future
reference. Chesney Archives is also in charge of assisting Johns Hopkins Hospitals with record
keeping, particularly when the institution is working with other hospitals to execute a significant
procedure.

The Chesney Archives of Johns Hopkins is home to all the records of very important
surgeries performed by Johns Hopkins Hospitals between 1889 and 1894 for patients with breast
cancer (see Appendix 2.3A). The hospitals were studying breast cancer, which was becoming
increasingly contagious among women who had grown up. In addition to facing painful
symptoms, the hospitals were woefully underfunded. Aside from that, the hospital closely
analyses each patient who has undergone successful surgery to check how they are mending
following the treatment, and the medical staff keeps a close eye on each patient's health.

One of the benefits of Johns Hopkins Hospital is that it possesses documents that are
unlikely to be lost, as well as records that are frail or outdated, but are stored carefully by the
archives for future reference. John Hopkins Institutions once conducted a procedure that was
considered risky at the time since few hospitals were willing to do a specialized operation for
breast malignancies. According to this statement, the surgery was one of the breast cancer
surgeries performed at Johns Hopkins Hospital in March 1892. The patients involved were a
woman in her late 60s who was married and had ten children. She had a history of injuries to the
right side of her breast five years ago and claimed that she shrank three months after the incident.
After receiving additional treatment in hospitals for a year, the hospital eventually performed
surgery in the following years, which lasted an hour at local time, and the patient had different
treatments recommended by the hospital.

This is one of the documents that John Hopkins Hospital still refers to Chesney Archives
as their archives, and it is the sole accession that they have followed throughout their relationship
with the hospital. Every record stored is always a reference material for researchers, as well as
being easy to access and having a comprehensive record.

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 2.4 ARRANGEMENT AND DESCRIPTION

Chesney Archives makes every effort to make its materials accessible to the public
wherever feasible, in accordance with relevant laws and institutional restrictions. Therefore,
users can observe from the main page that the arrangement is user-friendly. There are many
different types of collections housed at the Chesney Archives, so users can choose which type of
collection they want to discover, ranging from personal papers and institutional records to
photographs, audiovisual materials, biographical files, as well as art and artifact collections (see
Appendix 2.4A). Users can also search for specific items within a collection. As a user, the
collection is quite easy to navigate, and the material is well-explained on each webpage.

There are several levels of arrangement that are applied to archive work at archival
institutions. First and foremost, the record is organized into series and subseries. According to
the webpage for locating aids in this medical archive, the organization is carried out in
compliance with the collections. The term "series" refers to a group of items in a collection. The
collections had been grouped alphabetically, and there were about 80 collections in all (see
Appendix 2.4B). Following that, the organizations represented on this medical archive website
include Church Home, John Hopkins Bloomberg School of Public Health, John Hopkins
Hospital, John Hopkins Bloomberg School of Public Health, John Hopkins School of Medicine,
John Hopkins Hospital School of Nursing, and John Hopkins University School of Nursing.

Furthermore, the subseries represents the next level of organization that is utilized by the
Chesney Archives collection. A subseries is a portion of a series that is derived from a collection
of series. For example, the Vashti Bartlett Chesney Collection (see Appendix 2.4C) has eight
subseries, each of which is associated with a single image. The subseries is being organized in
numerical order. The subseries provides information on the material contained within the series,
for example, "documents regarding employment and nursing associations." This archive makes
use of the box as its file. The file's purpose is to coordinate the physical assembly of a document
group for present usage in one location. Chesney Archives uses it to gather and organize content

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 based on a time span of several years. This arrangement is practical, and users may easily request
the item they like to utilize for research purposes in accordance with the degree of arrangement
in which they are participating.

Following that, archival description is the act of collecting, compiling, analyzing, and
arranging any information that enables archival organizations to identify, manage, find, and
interpret their holdings, as well as to explain the settings and records systems from which those
holdings were selected. As a result, the standards described here are relevant to any process that
captures, processes, or retrieves information about records, repositories, personnel, or users. This
comprises not just the creation of finding aids, but also the documenting of accessions, container
labeling, statistical compilation, and other operations related to the life cycle of records. For
example, there is information on the archival items in the Vashti Bartlett Chesney Collection's
finding help. Its purpose is to disseminate knowledge and information regarding archives on a
group and series-by-series basis. It is comparable to the online catalog that libraries utilize.
Additional information, such as biographical or administrative background, is included to assist
the user in comprehending a record or piece of data prior to gaining access to it. Additionally,
there are indexes that indicate the creator's name, date of creation, scope, and call number.

Order and description are necessary for physical and intellectual control. Physical control
ensures that all series and objects included within the repository are discoverable and usable. As
a result, it is responsible for ensuring that the record is accessible. There is also the issue of
intellectual control. Users may exercise intellectual control over which things are held, which
themes they cover, and which locations they occupy.

To summarize, it is critical that the organization and description correspond to globally

acknowledged criteria of respect for the provenance and original order of archives. The archivist
is critical in determining the layout of the materials to ensure their retrievability.

2.5 PRESERVATION AND STORAGE

The Chesney Archives' records management services help academics and employees handle
simultaneously hardcopy and digital records. Personnel is ready to aid with record management all
throughout the lifetime of the system. According to the Cambridge Dictionary, preservation refers to

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the act of keeping something as it is to prevent it from degrading or being harmed or destroyed. Aside
from that, Merriam Webster defines storage as the act of storing. The state of being stored, for
instance, specifically the safekeeping of items in a repository such as a warehouse.

2.5.1 PERMANENT ARCHIVAL PRESERVATION

When fundamental and crucial records administration are no longer in current use, the
Chesney Archives is responsible for their everlasting archives conservation. The Chesney Archives
preserves documents of enduring historic significance that record the influence of Johns Hopkins
medical establishments and the personalities associated with them in the background of public health,
medicine, and nursing. For their long-term historical and organizational importance, some documents
and related items may be chosen, conserved, and released publicly. Chesney Archives employees
select these materials through an archive evaluation process in collaboration with departments and
persons throughout the institution.

On the other hand, relying upon universally acknowledged accounting standards,

legislative, and compliance with regulations, Johns Hopkins has set requirements for the keeping of
corporate, management, and financial information. Business requirements may influence the
preservation terms for certain documents, which may be longer than those required by regulatory
requirements.

2.5.2 DIGITAL RECORDS

The Chesney Archives is working on a digitized performance management system and

would like to talk to Johns Hopkins departments and offices about the breadth and rising customer
expectations. The standards and best - practice for conserving metadata were compiled out of a
range of job and regulatory agencies, and thus are offered as a guide for departments of an
organization at Johns Hopkins concerned in maintaining digital content

2.5.3 HARD COPY RECORDS

Adherence regulations governing how record collections can be accessed, as well as a

resource for the monitoring and retrieval of paper and other hardcopy records. The Chesney Archives
is delighted to provide recordkeeping capabilities to Johns Hopkins offices and departments that have

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out-of-date paper and other hardcopy materials. Finally, The Chesney Archives uses an external
repository for physical materials that must be kept for a lengthy period of time.

2.6 ACCESS AND REFERENCES SERVICES

This official website of The Johns Hopkins Chesney Archives is a free resource for the
public to obtain information. When you access the official websites of The Johns Hopkins
Chesney Archives medicine, nursing, and public health, you will be taken to the main webpage,
where you can access to the collection that the archives had, the guidelines for using the archives
on this website, the shows that are hosted by the Chesney archives, as well as research resources.
There are a variety of collections available on this website including biographical files, art and
artifact collections, pictures, audiovisual collections, personal papers, and institutional
documents, all of which may be accessed online.

The Johns Hopkins Chesney archive website may be accessed by visiting the online
catalogue and using the search box to locate archives by location, name, or subject. Additionally,
users may get information by searching for the article's category or keywords (see Appendix
2.6A). Additionally, users can use filters to narrow the list down by more accurate location and
archive type. Following that, if users done locate the information looking for and click on it, user
be able to access the archives. After user click on it, the archive staff of Johns Hopkins Chesney
will provide the user with the citation number and the type of record associated with it. The
hierarchy of the location of the record was maintained, as well as the number and date of its
creation, the file type, scope, and the links that direct users to the location of the record.

On the websites of The Johns Hopkins Chesney Archive, users may submit a query to the
service center related to the archive. Additionally, the email reference service can be used to
provide references. The user's email address is reserved exclusively for reference purposes. Thus,
the user may specify precisely what type of information is involved. The staff of Chesney
believed the use of email for question inquiries, referred to as "immediate message," is beneficial
for people who have difficulty communicating verbally.

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 All records have been digitalized, because the online archive may only be accessed
virtually, not in person. Thus, all records were changed to a format that is transferable and
copyable by institutions. The benefits of digitization include the ease with which information can
be shared and the speed with which it can be updated. Additionally, there is no time
commitment, and the public has simple access to it anywhere and at any time.

2.7 OUTREACH ACTIVITIES

Historically, outreach has been an important part of any archive or library service's
strategy. For the Chesney Archives, the partnership between the archival system and the
educational community has not been very beneficial to the community, but it is very important
for researchers, especially for archival material. One of the most essential sorts of outreach
action has yet to be fully investigated.

The Johns Hopkins Chesney Archives' show is presented as a virtual exhibition. It may
be viewed and obtained on their website. According to the website, virtual exhibitions are web-
based hypermedia collections of captured or rendered multidimensional information objects,
possibly stored in distributed networks, designed around a specific theme, topic concept, or idea
and harnessed with cutting-edge technology and architecture to deliver a user-centred and
engaging experience of discovery, learning, contributing, and being entertained through the
nature of its dynamic product and service offerings. Not only that, but virtual exhibits are often
regarded as dynamic entities since they are always changing in terms of style, activities, and
content, as well as inviting viewers to participate in the exhibition's collective recollection, which
adds to its vitality.

Curt P. Richter, William Osler, Vashti Bartlett, William Welch, and Photo Album: 1902-
1903 are examples of past exhibits hosted by the Johns Hopkins Chesney Archives (see
Appendix 2.7A). The Blue Baby Operation, Hopkins and Suffrage, The Portrait Collection, and
Hopkins and the Great War are among the featured exhibits (see Appendix 2.7B). Each of the
exhibitions has its own set of sentimental values and history.

The First International Cyber Conference on Richter's Psychobiology is depicted in an

example of Past Exhibits for Curt P. Richter (see Appendix 2.7C). The purpose of this meeting is

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to examine how Richter's Johns Hopkins University research data might be preserved and used
in continuing teaching and research. Aside from that, our ultimate goal is to develop a
comprehensive plan for conserving Curt P. Richter's electronic content. The objective is for this
method to be used as a model for the electronic preservation of other huge collections of
laboratory data that are now kept on paper. Finally, the recent exhibit conference was sponsored
by University of Michigan research funding for the study of modern archives. Andrew W.
Mellon Foundation funded the fellowships.

On the other hand, Hopkins and Suffrage, on the other hand, is an example of a featured exhibit
(see Appendix 2.7 D). A variety of products and materials are on display in this exhibition.
Suffragists from the fields of medicine and nursing are featured. Nurses, physicians, students,
and staff on the Johns Hopkins medical campus were caught up in the early twentieth-century
national debate over granting women the right to vote. Building a conduit for women's
education, establishing a campus community from Bryn Mawr to Hopkins, and designing the
School of Medicine are just a few examples.

Finally, the Johns Hopkins Chesney Archives has an outreach programmed that includes
publishing. In 1980, the Johns Hopkins Chesney Archives published a research-based scholarly
publication. Archives and Manuscripts: The Alan Mason Chesney Medical Archives is the title
of the book (see Appendix 2.7E). The book's genres include bibliographies, catalogues, history,
and bibliography.

3.0 SWOT ANALYSIS FOR CHESNEY ARCHIVES

The approach of SWOT analysis being used is for the purpose of to analyze the strengths,
weaknesses, opportunities, and threats associated with a company's or a company's rivals' or a
project's strategy, in this case is The Chesney Archives. It is sometimes referred to as situational
analysis or situational assessment.

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 DIAGRAM 1: Summary of SWOT Analysis

3.1 STRENGTHS

Chesney Archives has long served as the repository for all of the documents pertaining to
John Hopkins Hospital and the John Hopkins University School of Medicine. From 1978 until
the present, all of these materials have been housed in Chesney Archives, which is a wonderful
thing for John Hopkins’s students and faculty. Also, in the year after their start, they made
significant strides forward, and they now play critical roles at Johns Hopkins Hospital as well as
in their school of medicine.

Chesney Archives was founded by Alan Mason Chesney, who is also its president. Using
his abilities, knowledge, and wisdom, he has been able to create an archive that will be able to
stand on its own for many years without requiring any maintenance or attention. Chesney
Archives is a place where people may obtain information on medical schools and Johns Hopkins
Hospitals since the records are organized in a systematic and user-friendly manner. But not all
the documents can be accessible by the users since the Chesney Archives system only enables a
limited number of people to have access to the information. To ensure the safety of each record,
several physical copies of each record are stored in the department's archives, one for each
employee.

The document is available in additional formats if the original hard copy is no longer in
existence. People who are not affiliated with Chesney Archives are unable to get access to any of
the documents that are kept there unless they obtain permission from the staff members who
work there. Anyone from outside the organization who wishes to examine any of the documents
should contact the archives. Chesney Archives puts a high importance on the security of every
document in its possession. Specifically, they want to ensure that no one attempts to replicate
any of the documents that are stored in Chesney Archives.

3.2 WEAKNESSES
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 Chesney Archives has long been the place where all the papers about John Hopkins
Hospital and the John Hopkins University School of Medicine are kept. It still does so today.
These papers have been in the Chesney Archives since 1978, which has been a great help to
students and teachers at John Hopkins, both of whom have used them a lot. They also made a lot
of progress in the first year after they were started. They now have important jobs at Johns
Hopkins Hospital and the school of medicine where they are based.

It was Alan Mason Chesney, who is also the president of the organization, who made the
Chesney Archives. Because of his skills, knowledge, and wisdom, he has been able to build an
archive that will be able to stand on its own for a long time without needing to be looked after.
To get information about medical schools and Johns Hopkins Hospitals, as well as other things,
the Chesney Archives is a good place to go. Since only a few people can get access to the
material in the Chesney Archives, not all the records will be available to the people who use
them.

Physical copies of each record are kept in the department's archives, one for each
employee, to make sure that the information inside them is safe. If the original hard copy of the
document can no longer be found, the material can still be found in other ways, as well. Chesney
Archives does not let people who aren't connected to the organization look at the records there.
They must get permission from one of the people who work there. It is important for anyone
from outside the organization who wants to look at any records to get in touch with the archives
staff first. Chesney Archives places a lot of value on confidentiality and confidentiality alone
when it comes to protecting any document in its care. If anyone ever wants to copy the records in
the archives, they want to make sure no one does it again.

3.3 OPPORTUNITIES

The benefits of visiting a digital archive include the ability to get information at any time
and from any location. Even if there is a pandemic, you can still acquire the information you
need by staying at home and watching TV. There is also the Johns Hopkins Hospital. Chesney's
website has a wealth of information, and it is constantly updated with international news. This
virus is now known as the Corona virus or Covid-19, however it was formerly known as that.
Every day, the information will be updated through the website.

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 By day, the archives work to ensure that the public has the most up-to-date information
regarding Covid-19. Aside than that, this virtual world isn't all that different from the actual one.
Archives let people appreciate how essential all the documents and information were to the
individuals who preserved them for the humans on the planet. So that people may learn more
about history and with the assistance of history aid known as archives. As we progress, know-
how may be utilized to create a more creative and productive society. If you modify your life
today, it will be better in the future.

The website also in addition makes it easy for the people to discover the content that they
want to read. That's exactly what we want. User may do research after searching for a specific
group of words or concepts. Records provide information more rapidly than tangible items such
as books. The user must look through the material one by one since it is archived. Users may also
utilize the digital archive to look back at previous events provide the records to someone else.
For example, we may copy the URL to the data and put it somewhere else, such as a blog. Others
will be able to access the records in that link with a single click. It is possible to get instant
gratification in the internet world.

3.4 THREATS

If the digital archive is not maintained on a regular basis, it has the potential to become a
safety hazard. Because of the ongoing updating of the content, it is possible that the public will
be able to access the information from time to time throughout the maintenance period. Aside
from that, the digital archive is also prone to hacking, and the information contained inside it is
not secure.

It will be straightforward to get critical information. Examples include medical records

that do not have all of the necessary information. There will be a breach of security, and sensitive
information will get into the wrong hands, leading in something bad happening to someone.
Aside from that, when the internet is no longer accessible, another threat to digital preservation
exists. The website will remain accessible even if your internet connection is inadequate. As an
example, if you plan on using the webpage you must have a 4G connection. If your connection is
"3G" or "H+," you will not be able to use it.

It Is difficult to get in without first obtaining permission to enter. Because this website
needs the usage of a high-speed internet connection to function properly. Consequently, many

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 sites will have 4G coverage, whilst others may not be so fortunate. From time to time, the
weather may also have an influence on the speed of an internet connection, so keep this in mind.
If the weather is bad, do not go outside, when there is a lot of wind, rain, and thunderstorms are
forecast. Some individuals will never be able to access the internet because of the bad weather.
There was a hiccup in the transmission of the data.

Although digitalized objects may make things simpler for us in this assignment, there
may be times when some things will be tough. It is not something that people get used to. After
the information has been digitalized, it will be much simpler to get it. This is due to the not all
people have the privilege to be literate in this fields. You may learn more about it by visiting this
page. However, there are instances in which the surrounding environment makes it impossible to
get access to the resource because of the internet connection and other aspects.

4.0 CONCLUSION

To conclude, The Chesney Archives provide numerous benefits to the Johns Hopkins
institution as well as the general population. Archives will be extremely valuable as proof in the
future. This is to ensure that the collection remains a research hub in the short and long term. The
digital or healthcare platform allows users to obtain information at any time. This website will benefit
students from all around the world. The records manager can increase their expertise of data
governance and information science to properly operate the healthcare archival webpage. There is,
nevertheless, no repository of medical charts available. We wish that perhaps the records manager
may strengthen such that so many individuals can rely on and be confident in using this webpage to
access resources owing to the possible preservation of public knowledge production.

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5.0 REFERENCES

Appraisal and Retention - Chesney Archives. (2021). Retrieved 25 December 2021, from

https://medicalarchives.jhmi.edu/donating-and-transferring-materials/records-

management/appraisal/

Archives and manuscripts: the Alan Mason Chesney Medical Archives, the Johns Hopkins

Medical Institutions. (Book, 1980) [WorldCat.org]. (2021). Retrieved 27 December 2021,

from https://www.worldcat.org/title/archives-and-manuscripts-the-alan-mason- chesney-

medical-archives-the-johns-hopkins-medical-institutions/oclc/863490252.

Cattell, G. (2021). Outreach for Archives - Best Practice Tips. Retrieved 25 December 2021,

from https://blog.townswebarchiving.com/2015/10/outreach-for-archives-best-practice-

tips

Collections - Chesney Archives. (2019). Retrieved 27 December 2021, from

https://medicalarchives.jhmi.edu/collections/

Community archives - Wikipedia. (2021). Retrieved 27 December 2021, from

https://en.wikipedia.org/wiki/Community_archives

European Commission. (2020). Difference between communication and outreach. Outreach and

Communication Activities in the MSCA under Horizon 2020. (2021). Retrieved 27

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 December 2021, from

https://ec.europa.eu/assets/eac/msca/documents/documentation/publications/outreach_

activities_en.pdf

Exhibits - Chesney Archives. (2021). Retrieved 25 December 2021, from

https://medicalarchives.jhmi.edu/news-exhibits/

How SWOT (Strength, Weakness, Opportunity, and Threat) Analysis Works. (2013). Retrieved

27 December 2021, from https://www.investopedia.com/terms/s/swot.asp

Standards for Archival Description: Chapter 1. (2021). Retrieved 27 December 2021, from

https://www.archivists.org/catalog/stds99/chapter1.html#:~:text=Archival%20descriptio

n%20is%20the%20process,which%20those%20holdings%20were%20selected.

This is Why Medical Records are Important - Bridge Clinic. (2021). Retrieved 27 December

2021, from https://www.thebridgeclinic.com/blog/this-is-why-medical-records-are-

important

What is Virtual Exhibitions | IGI Global. (2018). Retrieved 27 December 2021, from

https://www.igi-global.com/dictionary/digital-archives-virtual-exhibitions/31677

Art and Artifact Collections. Chesney Archives. (2021, November 2). Retrieved December 24,

2021, from https://medicalarchives.jhmi.edu/collections/art-and-artifact-collections/  

Audiovisual collections. Chesney Archives. (2021, December 9). Retrieved December 24, 2021,

from https://medicalarchives.jhmi.edu/collections/audiovisual-collections/  

Biographical files. Chesney Archives. (2021, November 4). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/collections/biographical-files/

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Digital Records. Chesney Archives. (2021, November 4). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/donating-and-transferring-materials/records-

management/digital/

Film & video. Chesney Archives. (2021, December 9). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/collections/audiovisual-collections/film-video/ 

Hardcopy records. Chesney Archives. (2021, December 9). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/donating-and-transferring-materials/records-

management/hardcopy/  

Institutional records. Chesney Archives. (2021, May 27). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/collections/institutional-records/  

Personal papers - chesney archives. (n.d.). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/collections/personal-papers/

Photographs. Chesney Archives. (2021, May 19). Retrieved December 24, 2021, from

https://medicalarchives.jhmi.edu/collections/photographs/  

Records management. Chesney Archives. (2021, December 9). Retrieved December 24, 2021,

from https://medicalarchives.jhmi.edu/donating-and-transferring-materials/records-

management/

BarV, Vashti Bartlett Collection in the Alan Mason Chesney Medical Archives of the Johns

Hopkins Medical Institutions. (2021). Retrieved December 27, 2021, from Jhmi.edu

website: https://medicalarchivescatalog.jhmi.edu/finding-aids/vashti_bartlett/

vashti_bartlettd.html

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6.0 APPENDICES

Appendix 2.1A: Collections on Biographical files according to alphabetical

order and series

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 Appendix 2.1B: Collections on Art and Artifacts

Appendix 2.1C: Collections on audio-visuals

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 Appendix 2.1D: Collections on Personal Papers

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 Appendix 2.3A: Record of a dangerous surgery performed by John Hopkins
Hospital

Appendix 2.4A: Arrangement of the collections is practically shown

Appendix 2.4B: Arrangement of finding aids is being listed alphabetically

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 Appendix 2.4C: Arrangement in Vashti Bartlee Chesney Collection

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 Appendix 2.6A: Advance searching in archives catalogue

Appendix 2.7A: Past Exhibits

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 Appendix 2.7B: Featured Exhibits

Appendix 2.7C: Curt P.Richter

Appendix 2.7D: Hopkins and Suffrage

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