INTERCONTINENTAL @ LOCAL POLICY AND PROCEDURES | REF: AG-ACCT/005/08/2016 pruaza Page: 1 of 4 (incl. Attachments) Introduced by: (\ ‘Approved by: ‘ 4 Hendrik Eising — General Manager Haris Mardhi — Owning Company _,»¥) ==} Effective Date: September 01, 2016 Supersedes: --- 2 Section: Reporting ‘Subject: Rebranding Office's Expenses Distribution: Excom, Dept Heads, F&B Outlets, Owning Company Copy: GM / FC / P&P Control File PARTICULARS Purpose To have proper administration and procedures of rebranding office's expenses in operation and reporting wise. To eliminate misunderstanding in allocating the expenses. A. Entertainment Expenses 1 dures For entertainment related to Rebranding, Entertainment Request Form needs to be signed by Pak Philip Ommen (Asset Manager). For entertainment related to Rebranding which is done by Pak Philip Ommen, Entertainment Request Form needs to be signed by Pak Haris for entertainment above IDR 500,000 net. Approval on the Entertainment Request Form needs to be properly obtained and the completed form has to be submitted to Income Auditor. Entertainment can be done in Hotel's outlets only excluding Spa, consignment and minibar items. For entertainment with Alcohol, we must do our best not to offer alcohol unless it is being asked by the guest and must not be excessive. Outlets will post the transaction as entertainment and bills must be signed and put note “entertainment rebranding’ by user. Income Audit will attach the bills with signed entertainment request form for supporting documents of daily entertainment report. For entertainment done in Sakana, Kado and Honzen, will be posted to PM 9002 by Front Office and daily check out to City Ledger. Entertainment request form must be made (refer to point A.2). Bills must be signed by user on site. Front office will give the bills from Sakana, Kado and Honzen on daily basis to Income Audit to be attached with enter iment request form. Accountant will reconcile the bills form Income Audit with city ledger posting (AR Adjustment). Entertainment done outside the hotels beside point A.3 must be supported by entertainment request form made earlier with estimated expenses put inside. The actual expense must not exceed the forecast amount by more than 10% (if exceeded salary deduction will be applied). Reimbursement of outside entertainment has to be done with cash advance or departmental request form attached with bills and entertainment request form, made by users who entertain.6 LOCAL POLICY AND PROCEDURES | REF: AG-ACCT/005/08/2016 ITER CONTINENTAL Page: 2 of 4 (incl. Attachments) Introduced by: ‘Approved by: Lia Francisca — Director of Finance and | Business Support _ Effective Date: September 01,2016 | Supersedes: --- Sectior Reporting Subject: Rebranding Office’s Expenses Distribution: Excom, Dept Heads, F&B Outlets, Owning Company Copy: GM / FC / P&P Control File 5. Entertainment request form must be made prior or maximum 2 days after the entertainment date, beyond this time limit the expenses will be posted to individual city ledger and salary deduction will be applied. All proper documents for reimbursement (point A.4) must be submitted to General Cashier within 1 week after the entertainment took place. Other Expenses 1, Telephone, Internet and Transportation expenses will be posted to PM 9002 and Front Office will check out to City Ledger on daily basis, Accountant will ask for verification to ‘Asset Manager before expenses posting. 2. For all requisition request (store or market list) will be made through MC using cost center A&G Asoka Office, subject for approval, level 4 will be done by Asset Manager Example stationery, mineral water, etc. User must choose cost center A&G Asoka Office. C. Expenses Posting 1. All expenses related to rebranding office will be posted to hotel profit and loss statement under specific T Code to ease the controlling process based on current account code. 2. Accountant will Kept copy of all entertainment bills together with entertainment request forms to be attached with monthly entertainment expenses report. 3. Together with month end report, there will be specific report for rebranding office ‘expenses that incorporated in hotel profit and loss statement. 4. Accounting will make recap of entertainment on monthly basis, consist of name of people who entertain, parties being entertained (name-company) and purpose of entertainment, pax and total amount. This report should be attached with copy bills and to be checked by Pak Hardi approved by Pak Haris. ‘This P&P is only applicable until March 31, 2017.INTERCONTINENTAL. 2 INTERCONTINENTAL Lnseen ecm DAFTAR NOMINATIF BIAYA ENTERTAINMENT DAN SEJENISNYA Sep ote intercontinental kar Migs Bisnis [fester | Juendsuaeran [ead 331008 JO [eensainansee [Hots row Pars eardung_ [rte opr ‘rasan farsa 4 “a