FIEC PT. NEC INDONESIA - INTRA OFFICE MEMORANDUM - To : All Management & Staff Ref, No. : MEM-029/ADM-BTP/XI/2003, From + General Administration Division Date : 04 November 2003 Subject: CELLULAR TELEPHONES USE PROCEDURE Dear All, For the purpose of making an order guidelines for the usage of cellular phone in which currently assigned to some of employees to support operational communications, administration division under approval from our Director and COO has arranged a procedure to be implemented accordingly. Please be informed that this procedure has automatically valid as from the issuance date of this memo, therefore, shall you need further explanation concerning this procedure, please feel free to contact our department. a foo |G TRIPUSPITONEC | Carer REV. NO. Org PT. NEC Indonesia | DATE: Nov 3, 2003, CELLULAR TELEPHONES USE POLICY ‘Scone Charge wre esyy or & ei Policy “The assignment of cellular telephones must be approved by the Director for administration and should be only to employees whose duties and responsibilities require immediate communication capabilities. B.A curtent inventory of cellular telephones must be maintained centrally by General Affairs Department. Such inventory must include telephone numbers along with the name of each ‘employee to whom @ cellular telephone has been assigned. Each employee assigned a cellular telephone shall be primarily responsible for cellular telephone security and for those employees who's the unit is purchased by company shall aiso responsible for the maintenance of the unit and must immediately report the theft, loss, or vandalism of the unit. 1. Assigned cellular telephones should be used for official business-related activities. Limited and reasonable use of cellular telephone for occasional, incidental or for emergencies employee personal use that does not result in any additional costs to company for loss of the time or resources may be permitted. Cellular telephones should not be used when a less costly alternative is safe, convenient and readily available. Employees are encouraged to use wire telephones whenever available. E. Long distance call access must have written approval from director prior to activation. F. A monthly usage bill will be provided to each employee assigned a celiuiar telephone, The ‘employee Is responsible for reviewing the monthly usage bill and must reimburse company for personal calls, Managers and supervisors are also responsible for monitoring and reviewing cellular telephone billings of their subordinate on a monthly basis, particularly for those employee who's billing is exceeded the established monthly maximum usage, to ensure proper employee usage and cost-effectiveness, and for approving billings for payment processing. G. Any cost incurred for cellular telephone use, whether for business-related activites will be pay by the company with maximum monthly usage based on each level of employee assigned a cellular telephone as shown on below table. Above the established monthly maximum usage, must obtain approval from his/her General Manager (Head of Division) or Director. If the General Manager or Director does not approve it, those expenses must be reported as employee's personal expenses and it will be deducted to his/her salary.H. The assigned cellular telephone that is used or shared within departmental or group, a log (Celular Telephone Request form) must be maintained to track the responsible person, the dates and time when the cellu telephone was checked out and checked in, and by whom, ‘The responsiblity for assigned cellular telephones cannot be transferred. Upon the separation from company service of an employee to whom a cellular telephone has been assigned, the unit and all equipment must be retumed to General Affairs Department, ‘Any employee assigned a cellular telephone who fails to comply with the company cellular telephone policy may have their telephone privileges suspended K, The company will reimburse employees for documented company business use of personel cellular telephones. Reimbursements are paid directly from petty cash. In order to be reimbursed, the employee will submit a company Request for Refund/Reimbursement form with 2 copy of prepaid voucher receipt or @ copy of the cellular telephone billing with all aimed business calls highlighted. The employee's supervisor must sign the claim form, Exceptions to this policy require the prior written approval of the Director for General Affairs. TABLE Monthly Maximum Usage Amount Level of Employee | Monthly Maximum Usage Amount Assigned a Cellular Sales and ‘Non Sales and Required Telephone Customer Support | Customer Support | __ Approval ‘Above Manager upte Rp 700,000 upto Rp 450,000 | No need approval Manager Upto Rp 450,000 | Upto Rp 400,000 | No need approval ‘Assistant Manager and staff | Upto Rp 350,000 | Upto Rp 300,000 | No need approval Exceeding Monthly Maximum Usage aH Amount [Above Manager Above Rp 700,000 | Above Rp 450,000 | Head of Division Manager Above Rp 450,000 | Abave Rp 400,000 | Head of Division Assistant Manager and staff | Above Rp 350,000 | Above Rp 300,000 | Head of Division All Assigned Cel Phone ‘Above Rp 1,000,000 Director