Project Charter

General Information
(1) Project Title
Construction of Hotel Complex and Parking Lot in ITC
(2) Project Scope ITC Hotels has its headquarters in Gurugram, Haryana. The project
Abstract aims at realizing new Hotel in Gurugram. The Hotel will be located in
the city center. An underground parking lot will be built as well.
(3) Project Manager Level of Authority (4) Project Sponsor(s) (5) Type of Project
Sponsor
Full Decision and
XXXXX Spending Authority ITC CEO
(6) Product The full complex is made of a tower in the city center of
Description /
Gurugram. Besides the New towers, a two-floor underground
Deliverables
parking lot will be built.
The internal lighting of the tower and the climate control has been
designed by the Novara. The whole system has been designed to
have the lowest environment impact thanks to computer-controlled
panels.
Project deliverables are:
1. 70—meter hotel complex tower.
2. Two-floor underground parking lot with 400 spaces.
3. Two restaurants at the ground floor and first floor for 500 seats
each.
4. Computerized lighting and climate control system.
5. Maintenance plan of the complex.

(7) Project The project is part of strategic expansion plan. With this project
Objectives also establish a strategic partnership with Novara snc. This
collaboration will enhance the chance of success in future project
biddings than KS to their innovative system. The overall
infrastructure of the lighting system and climate control will be
developed by the DeCarlo spa. The project aims at developing a
strong relationship with the DeCarlo spa as well.
(8) Work Site The site is located in Gurugram.

Particular attention will be given to the relationship management with

the project sponsor and local stakeholders. Project personnel will be
trained in order to maintain correct behaviors with all local project
stakeholders.
(9) Pre-assigned Skilled Team Leader with long experience in the Construction of Hotels.
Resources Project Planner with a deep knowledge of Primavera P6.
Ten Liebherr cranes (280 HC-L 16/28 and 357 HC-L 18/32)

(10) Stakeholders List

Name Title Organization

xxxxx Project Sponsor

ITC
xxxxx Sub-contractor ABC Company
xxxxx Chief Architect Studio Novara s.n.c.
xxxxx Solar Radiation System Proj. De Carlo spa
Manager
xxxxx Local Authority Const ruction Government
Office
(11) Summary Milestone Schedule
Description Due Date
Project Start date 1st Feb 2021
Foundation Completion 30th August 2021
Computerized lighting and climate control system 1st Sep 2022
Hotel Tower Handover 30th Jan 2023
Parking Lots Handover 30th March 2023
Opening 15th June 2023
(12) Summary Parking Construction $ 10M USD Tower Construction $ 200M USD
Budget Solar Radiation System $ 10M USD

TOTALS320M USD

Contingency Reserve (%15) $ 48M USD Management Reserve (%3) $

10M USD
(13) Assumptions {13) Constraints
Authorizations will not delay more than 30 Project has to terminate before 30th March
days from request presentations. 2023.
Payments will not be delayed Budget cannot exceed total contingencies.
No more than 15 non-working days due to Formal written communication will be in
adverse climate conditions are considered. English language
(14) High Level Because there may be changes due the Foundations, the project may
Project Risks require extra work due to unstable terrain. Because the Computerized
lighting and climate control systems approval may require changes due
to its innovative nature, Local Authority may require extra information
about it. Because the Computerized lighting and climate control
systems is the innovation for the Company, it may require extra time
and budget for testing and bug-fixing.
 Business Information
(15) Main Contract Payments to be done 30 days from date of invoice. Warranty on Deliverable is
Terms & provided for 12 months after hand-over. Liability is set to the value of the
Conditions project budget. All claims are to be settled through arbitrate within 3 months
from notice.
With this project the expected revenue is set to about 20% the value
(16) Business Case of the project. In case all contingencies are used this will be 10%.
With the success of this project, it is expected that the Company will
acquire 15% of the construction market within the next 5 years.
Communication Plan is to be defined according to stakeholder
(17) Stakeholders
requirements. communication will mainly be written.
Engagement Monthly status updates will be provided to stakeholders.
All key stakeholders are leading the project.

Organizational Information
(18) Project Technical Review meetings will be held on a monthly basis for
High Level Process lessons learned analysis. Kanban Board will be used to enhance
Improvement Plan communication in project teams. New excavator technologies will be
applied to reduce time and reworks. Computerized lighting and climate
control systems will be developed within the agile/scrum methodology.
(19) Project will be implemented within company ISO quality standards.
Organizational All procurement will be done through informal RFI and formal RFQ
according to company quality standard.
Process
Contract Manager will be on-site.
Definition
(20) Main Lessons Lessons from following projects have been analyzed.
Learned Applied 1. City Tower construction of XYZ Hotels.
2. PQR Tower in Mumbai.
(21) Tools & The Team Leader will receive Primavera P6 training in order to
Templates understand the work done by the Planner.