Professional Documents
Culture Documents
MANUAL
Prepared by:
February 2019
Republic of the Philippines
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
TABLE OF CONTENTS
1. GENERAL INFORMATION
1.1. Project Overview
Reports Compliance Monitoring System (RCMS) is a web-based application that
will facilitate the submission and monitoring of the policy compliance reports coming
from the field offices. It also provides graphical user interface that: (i) generates reports
on a particular level, (ii) sets frequencies such as monthly, quarterly, semestral and
annual; and (iii) provides deadline for each frequencies. The reports generated by the
application system will be consolidated and analyzed for easy access by the top
management and oversight agencies. It is designed particularly for the needs and
context of Planning Service in the Department.
2. GETTING STARTED
To start using the application, you should log-in first. Open your web browser,
and type “https://rcm.dilg.gov.ph” to the address bar and the log-in page of the DILG
3.1.1 Sign In
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Figure 1 Sign in
3.1.2 Sign Up
a) Click the “Don’t have an account? Sign up!” button as shown in the Figure 1
number 2.
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d) When already registered, click “Already registered? Sign in” button and sign
3. GETTING STARTED
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3.1.2 Dashboard
Dashboard menu was included in the administrator navigation pane as shown in
Figure 3 number 1. Click the “DASHBOARD” menu to display the statistics and
status of the policy compliance reports through charts and graphs as shown in the
figures below.
Figure 8 Pie Chart and Statistics of All Policy Compliance Reports by Status
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3.1.3.1 Reports
a. To view the list of reports, click the menu for “REPORT” as shown in the figure
14 number 1.
b. To search a report, click the panel for “ADVANCED SEARCHING”. The search
form will display, enter or select the field and click the “SEARCH” button to
display the results.
c. To create a new report, click the “CREATE” button as shown in the figure 15.
The form for creating a report will display as shown in the figure 16.
d. After saving the report, the report details will display as shown in the figure 17.
e. To update a report, click the “UPDATE” button in the figure 17.
f. To delete a report, click the “DELETE” button in the figure 17.
g. To add a deadline in a report, click the tab for deadline and the “UPDATE”
button of the selected record as shown in the figure 18.
h. A form will display to add a deadline. Update the deadline details and click the
submit button as shown in the figure 19.
i. To add a requirement in a report, click the tab for requirements and the “ADD
REQUIREMENT” button of the as shown in the figure 20.
j. A form will display to add a requirement. Update the requirement details and
click the submit button as shown in the figure 21.
3.1.3.2 Deadline
To display the list of deadline for the report submission click the submenu
“DEADLINE” in the report management as shown in the figure 14 number 2. The
list of deadlines is shown in the figure 22.
3.1.3.3 Requirements
To display the list of requirements for the report submission click the submenu
“REQUIREMENTS” in the report management as shown in the figure 14 number
3. The list of requirements will display as shown in the figure 23.
3.1.3.4 Options
To display the list of options for the report submission click the submenu
“OPTIONS” in the report management as shown in the figure 14 number 4. The
list of options will display as shown in the figure 24.
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b. To search a record, enter or select a field in the search area. The results of
the searched data will display.
c. To view the report details, click the “VIEW” button on the left side of the
record.
b. To view the details, click the “VIEW” button of the selected record.
b. To search a report, click the advanced search panel. Enter or select a field
and click the search button to display the results.
c. To view the details, click the “VIEW” button of the selected record.
3.1.4.4 Validated
a. To display the list of the validated reports, click the submenu for
“VALIDATED” under policy compliance menu as shown in the figure
25 number 4. The list of validated reports will be displayed as shown in
the figure 31.
b. To search a report, click the advanced search panel. Enter or select a field
and click the search button to display the results.
c. To view the details, click the “VIEW” button of the selected record.
3.1.4.5 Approved
a. To display the list of the approved reports, click the submenu for
“APPROVED” under policy compliance menu as shown in the figure 25
number 5. The list of approved reports will be displayed as shown in the
figure 32.
b. To search a report, click the advanced search panel. Enter or select a field
and click the search button to display the results.
c. To view the details, click the “VIEW” button of the selected record.
3.1.4.6 Returned
a. To display the list of the returned reports, click the submenu for
“RETURNED” under policy compliance menu as shown in the figure 25
number 6. The list of returned reports will be displayed as shown in the
figure 32.
b. To search a report, click the advanced search panel. Enter or select a field
and click the search button to display the results.
c. To view the details, click the “VIEW” button of the selected record.
3.1.5 Maintenance
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3.1.5.1 Policy
a. To view the list policy and legal basis, click the submenu for “POLICY”
under maintenance menu as shown in the figure 34 number 1. The list of
policy and legal basis will display as shown in the figure 35.
b. To add new policy, click the “CREATE” button. The form for creating new
policy will display as shown in the figure 36.
c. Fill out the required fields and click the submit button. The policy
information will display after saving new policy as shown in the figure 37.
3.1.5.2 References
a. To view the references, click the submenu for “REFERENCE” under
maintenance menu as shown in the figure 34 number 2. The list of references
will display as shown in the figure 38.
b. To add new reference, click the “CREATE” button. The form for creating
new reference will display as shown in the figure 39. Fill out the required
fields and click the submit button. The reference information will display
after saving new policy as shown in the figure 40.
3.1.5.3 Types
a. To view the types of report, click the submenu for “type” under maintenance
menu as shown in the figure 34 number 3. The list of report types will
display as shown in the figure 41.
a. To add new type, click the “CREATE” button. The form for creating new
type will display as shown in the figure 42.
b. Fill out the required fields and click the submit button. The type information
will display after saving new type as shown in the figure 43.
c. Statistics
To display the statistics of the tracked reports, click the
“STATISTICS” button as shown in the figure 45.
It will display the statistical summary and word cloud of the tracked
reports by status as shown in the figure 49.
3.1.7 Reports
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a. Frequency Monitoring
To display the list of policy compliance reports by frequency and level,
click the submenu for “FREQUENCY MONITORING” under the report
menu as shown in the figure 50 number 1.
The list of policy compliance reports will display as shown in figure 51.
To search a report, enter or select a field in the advance searching panel
and select the search button to show the results.
Click the “VIEW” button to display the detailed information of the policy
compliance report. It will show the number and percentage of the complied
and not complied reports by level and frequency as shown in the figure 52.
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3.2.1. Dashboard
The dashboard of the Reports Compliance Monitoring System is depend on
the roles of the user such as regional, provincial and city/municipality user. To
view the dashboard, click the menu for “DASHBOARD” in the navigation
menu as shown in the figure 61 number 1.
Regional Level
In the dashboard of regional level, it shows the number of submitted, for
revision, validated and approved reports in the region. It has a regional
statistics of policy compliance reports by status per provinces in the region.
A statistics panel by status is also included in dashboard. It has also a
monthly statistics of policy compliance reports by status in the region. The
regional dashboard is shown in figure 62.
Provincial Level
In the dashboard of provincial level, it shows the number of submitted,
for revision, validated and approved reports in the province. It has a monthly
statistics of policy compliance reports by status. A statistics panel by status
is also included in dashboard. It has also a provincial statistics of policy
compliance reports by status per city and municipality in the province. The
provincial dashboard is shown in figure 63.
City/Municipality Level
In the dashboard of city/municipal level, it shows the number of
submitted, for revision, validated and approved reports in the
city/municipality. It has a tabular chart for the monitoring of policy
compliance reports by frequency and status per reports. A statistics panel by
status is also included in dashboard. It has also a monthly statistics of policy
compliance reports by status in the city and municipality. The
city/municipal dashboard is shown in figure 64.
To modify the details of the complied report, click the update button. Edit
the information and click the submit button to save the changes.
To delete the complied report, click the delete button.
To submit the complied report, click the submit button. A submission form
will display as shown in the figure 69.
Enter the remarks and click the submit button to save the information.
The view page of the submitted report will be displayed.
Click the view button of the selected record then the view page will
display as shown in the figure 72.
Click the view button of the selected record then the view page will
display as shown in the figure 74.
To approve a report, click the “APPROVE” button then an approval form will
display. Enter the remarks and click the submit button.
To disapprove a report, click the “DISAPPROVE” button then a form will
display. Enter the reason and click the submit button.
The view page of report will display.
Click the “REVISE” button to update the submitted report then click the
submit button to save the changes.
To view the information of tracked report, click the view button then the
view page will display as shown in the figure 79.
To view the timeline of the tracked reports, click the timeline button to
display the timeline as shown in the figure 80.
Figure 80 Timeline
3.2.11. Deadlines
To view the deadlines of report submission, click the “DEADLINE”
menu then the list of deadlines will display as shown in the figure 82.
Click the “SUBMIT” button to comply in the policy, then the form will
display.
Fill out the form and click the submit button.
The view page of the complied report will display.
Click the submit button in the view page, then enter the remarks and
click the save button.