Professional Documents
Culture Documents
Projects
Releases 12.1 and 12.2 (inclusive of 12.0.2 – 12.2.10)
1. Disclaimer 1
2. Introduction 2
2.1. Purpose of document 2
3. New and Changed Features in Projects 3
3.1. Oracle Advanced Project Planning and Control 3
3.1.1. Overview 3
3.1.2. Support Update 3
3.1.3. V.4 3
3.1.3.1. Initial Release 3
3.1.4. V.6 3
3.1.4.1. Advanced Project Planning and Controls to Manage Inevitable Change 4
3.1.5. V.7 4
3.1.5.1. Enhanced Cash Flow Chart 4
3.1.6. V.8 4
3.1.6.1. Advanced Project Planning and Control for Unit rate Contracts 4
3.2. Oracle Grants Accounting 5
3.2.1. Overview 5
3.2.2. Release 12.0.6 (RUP6) 5
3.2.2.1. Marking encumbrance items for burden recalculation 5
3.2.3. Release 12.1.1 5
3.2.3.1. Award budgeting enhancements 5
3.2.3.1.1. Budget period validations 5
3.2.3.1.2. Automatic summarization of project budgets 5
3.2.3.1.3. Budget Line Sorting Option 5
3.2.3.2. Award status inquiry enhancements 5
3.2.3.2.1. View by budget period 5
3.2.3.2.2. GL and PA date parameters on find expenditure items window 5
3.2.3.2.3. GL date parameters on find commitments window 5
3.2.4. Release 12.1.2 6
3.2.4.1. Federal Financial Report (FFR) 6
3.2.5. Release 12.2 6
3.2.5.1. Payables Integration Enhancement – Support for Self Assessed Tax 6
3.2.6. Release 12.2.4 6
3.2.6.1. Burden Rounding for Sponsored Projects 6
3.2.7. Release 12.2.5 6
3.2.7.1. Burden Rounding 6
3.2.7.2. Award Number Display for Grants Reporting 6
3.2.8. Release 12.2.6 7
3.2.8.1. Award Personnel API 7
3.2.8.2. Burden Recalculation Options 7
3.3. Oracle Project Billing 8
3.3.1. Overview 8
3.3.2. Release 12.1.1 8
3.3.2.1. Cascading Billing Schedule Overrides 8
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document ii
3.3.2.2. Agreement Definition Enhancements 8
3.3.2.3. Prepayment Receipt Applications 8
3.3.2.4. Federal Budgetary Accounting for Project Revenue 9
3.3.2.5. Date Effective Funds Consumption 9
3.3.2.6. MGT: Invoice Review Performance Improvements 9
3.3.2.7. MGT: Unbilled Receivables Aging 9
3.3.3. Release 12.2 9
3.3.3.1. Standard Invoicing for Adjusted Transactions 9
3.3.3.2. UBR/UER as Control Accounts 10
3.3.4. Release 12.2.4 10
3.3.4.1. Enhanced Projects Intercompany Processing 10
3.3.4.2. Invoice by Bill Group 10
3.3.4.3. Contract Based Project Billing 10
3.3.4.3.1. Cost Plus Fixed Fee Contracts 11
3.3.4.3.2. Fixed Price Progress Payment Contracts 11
3.3.4.4. Invoice Consolidation 12
3.3.4.5. HTML Based Project Agreements 12
3.3.5. Release 12.2.5 12
3.3.5.1. Revenue Hold 12
3.3.5.2. On Account Credits for Intercompany Invoicing 12
3.3.6. Release 12.2.6 12
3.3.6.1. Cancellation/Adjustment Option for Adjustments Included in Standard Invoicing 12
3.3.6.2. Consolidated Invoice Review 13
3.3.6.3. Consolidated Invoice Function Security 13
3.3.7. Release 12.2.8 13
3.3.7.1. Manage Your Project Revenue According to IFRS 15/ASC 606 13
3.3.8. Release 12.2.9 13
3.3.8.1. Revenue in Cost Transaction Currency 13
3.3.8.2. Revenue by Bill group 13
3.3.8.3. Invoice Consolidations to exclude / include Bill group attributes 14
3.3.9. Release 12.2.10 14
3.3.9.1. Workflow on Agreements 14
3.4. Oracle Project Contracts 15
3.4.1. Overview 15
3.4.2. Release 12.1.3+ 15
3.4.2.1. Copy Status when Creating a Contract from Template 15
3.4.2.2. User Attributes Validation 15
3.4.2.3. Provide Contract Access to Contingent Workers 15
3.4.2.4. Project Contracts Public APIs 15
3.4.3. Release 12.2.4 16
3.4.3.1. Federal Contract Billing 16
3.4.4. Release 12.2.5 16
3.4.4.1. Project Contracts Validation Framework 16
3.4.4.2. Schedule of Values 17
3.5. Oracle Project Costing 18
3.5.1. Overview 18
3.5.2. Release 12.1.1 18
3.5.2.1. Federal Budgetary Accounting for Project Expenditures 18
3.5.2.2. Contingency Worker Clearing Projects 18
3.5.2.3. Additional Project Information in Oracle Time and Labor 18
3.5.3. Release 12.1.3+ 18
3.5.3.1. Improved Usability and Audit of Funds Check 18
3.5.4. Release 12.2 18
3.5.4.1. Labor Costing Enhancements 18
3.5.4.1.1. Costing with HR Rates with Support for Multiple Rates per Employee 18
3.5.4.1.2. New OTL Timecard Layout to Support Rate by Criteria 19
3.5.4.1.3. Total Time Reporting for Exempt Employees 19
3.5.4.1.4. Labor Costing using Payroll Actuals 19
3.5.4.1.5. Labor Cost Accruals 20
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document iii
3.5.4.1.6. Expenditure Batch Reversal Program 20
3.5.4.2. CMRO Integration Enhancements 21
3.5.4.3. Payables Integration Enhancement – Support for Self Assessed Tax 21
3.5.4.4. Enhanced Cost Collection by Cost Code 21
3.5.4.5. Period Close 21
3.5.5. Release 12.2.5 22
3.5.5.1. Uncosted Expenditure Batch Correction Options 22
3.5.6. Release 12.2.6 22
3.5.6.1. Distributed/Accounted Expenditures Reversal Option 22
3.5.6.2. Operating Unit Derivation for Oracle Time and Labor Time Card Entry 22
3.5.6.3. Undo Accounting for Accounted Transactions 22
3.5.6.4. Burden Recalculation Adjustment Accounting Enhancement 22
3.5.7. Release 12.2.7 23
3.5.7.1. Enabling Oracle Time & Labor Rules for Work based Timecard Layouts 23
3.5.8. Release 12.2.8 23
3.5.8.1. Asset Capitalization Dashboard 23
3.5.8.2. PO Cost for Project Asset Creation 23
3.5.8.3. OTL Usability Enhancement 23
3.5.9. Release 12.2.9 24
3.5.9.1. Transaction Funds Check against Bottom up Integration Enabled Cost Budget 24
3.5.10. Release 12.2.10 24
3.5.10.1. Projects Payroll integration supports Supplementary Payroll 24
3.6. Oracle Mobile Project Manager for Oracle E-Business Suite 25
3.6.1. Overview 25
3.6.2. V.1.1.0 25
3.6.2.1. Mobile Application Foundation Updates 25
3.6.2.2. Accessibility Improvements 25
3.6.3. V.1.2.0 25
3.6.3.1. Android Support 25
3.6.3.2. Mobile Foundation Release 3.0 Updates 25
3.6.4. V.1.3.0 26
3.6.4.1. Mobile Foundation Release 4.0 Updates 26
3.6.4.2. Translation Support 26
3.6.5. V.1.4.0 26
3.6.5.1. Mobile Foundation Release 5.0 Updates 26
3.6.6. V.1.5.0 26
3.6.6.1. Mobile Foundation Release 6.0 Updates 26
3.6.7. V.1.6.0 26
3.6.7.1. Mobile Foundation Release 7.0 Updates 26
3.6.8. V.1.7.0 26
3.6.8.1. Mobile Release 8.0 26
3.7. Oracle Project Foundation 28
3.7.1. Overview 28
3.7.2. Release 12.1.1 28
3.7.2.1. New Purge Process for Obsolete Project Data 28
3.7.2.2. iSetup 28
3.7.2.3. Improved Diagnostics 28
3.7.3. Release 12.1.2 28
3.7.3.1. Enhanced Project List Page 28
3.7.3.1.1. Main Project List Region 28
3.7.3.1.2. Worklist and Notification Regions 29
3.7.3.1.3. Report Views Region 29
3.7.3.1.4. Bookmarks Region 29
3.7.3.2. Streamlined Searches 29
3.7.3.3. New Hover Pop Up Windows 29
3.7.4. Release 12.1.3 29
3.7.4.1. Enhanced Project List Page 29
3.7.4.2. Enhanced Diagnostics 30
3.7.4.3. Delete/Correct PA Periods 30
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document iv
3.7.4.4. Transaction Control Public API 30
3.8. Oracle Project Planning and Control 31
3.8.1. Overview 31
3.8.2. Release 12.1.1 31
3.8.2.1. New Audit Process for Project Performance Reporting Setup 31
3.8.2.2. New Parameters for Refresh Project Performance Data Process 31
3.8.2.3. Workplan Enhancements 31
3.8.2.3.1. Ability to Delete Published Workplan Versions 31
3.8.2.3.2. Usability Enhancements 31
3.8.2.3.3. New Public API for Creating, Maintaining, and Deleting Programs 32
3.8.2.4. Budgeting and Forecasting Enhancements 32
3.8.2.4.1. Enhanced Automatic Calculation and Derivation Logic 32
3.8.2.4.2. Enhanced Handling of Override Rates on Budget / Forecast Lines 33
3.8.2.4.3. Simplified Addition of Planning Elements and Resources 33
3.8.2.5. Self Service Expenditure Inquiry 33
3.8.2.6. Reporting Pack for Generation and Distribution of XML Publisher Reports 33
3.8.2.7. Budget Integration with Federal Budget Execution and/or 3rd Party Budget 34
3.8.2.8. Microsoft Project 2007 Certification 34
3.8.2.9. Project Performance Reporting: Additional Measures 34
3.8.2.10. Project Performance Reporting: Inter-Project Revenue / Billing Amounts 35
3.8.2.11. Supplier Cost Dashboard 35
3.8.2.12. Subcontractor Payment Controls 35
3.8.2.12.1. Support for Pay when Paid Scenarios 35
3.8.2.12.2. Payment Controls for Subcontract Deliverables 35
3.8.3. Release 12.1.2 36
3.8.3.1. Reporting Performance Improvements 36
3.8.3.2. MSP Integration Enhancements 36
3.8.3.2.1. Download Baseline Cost 36
3.8.3.2.2. Download Period to Date/Year to Date Cost 36
3.8.3.3. Enhanced Change Management 37
3.8.3.3.1. Streamlined Control Item Definition 37
3.8.3.3.2. New Supplier Impact Region 37
3.8.3.3.3. Document Versioning 37
3.8.3.3.4. Potential Change Order Report for Customer Approval 37
3.8.3.3.5. Task Creation to Track Change Order Work and Costs 37
3.8.3.3.6. New Search Capabilities 38
3.8.3.4. Project Manager Dashboard for Maintenance of Procurement Deliverables 38
3.8.3.5. Improved Supplier Invoice Payment Controls 38
3.8.3.6. Deductions to Subcontractor Invoices 38
3.8.3.7. Project Security within Oracle Purchasing 38
3.8.3.8. Planning by Fiscal Calendars 39
3.8.3.9. Planning by Manual Entry 39
3.8.3.10. Spread Curve Updates via Task Assignment API 39
3.8.3.11. Default Option to Allow “Assignment Same As Task Duration” 39
3.8.4. Release 12.1.3 39
3.8.4.1. Reporting Performance Improvements 39
3.8.4.2. MSP Integration Enhancements 40
3.8.4.2.1. Support for Non-Shared Task Based Mapping structures 40
3.8.4.2.2. Support for Partially Shared structure 40
3.8.4.3. Enhanced Change Management 40
3.8.4.3.1. Enhanced Cost & Revenue Planning for Change Documents 40
3.8.4.4. Enhanced Retention Invoice Processing for Outstanding Project Deductions 40
3.8.5. Release 12.2 41
3.8.5.1. Planning with HR Rates 41
3.8.5.2. Updated Rates when Generating Forecast from the Workplan 41
3.8.5.3. Planning without Resource Classes 41
3.8.5.4. Planning by Cost Breakdown Structure 41
3.8.6. Release 12.2.4 42
3.8.6.1. Usability: Project Creation and Control Enhancements 42
3.8.6.1.1. Enhanced Options when Creating New Projects 42
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document v
3.8.6.1.2. Improved Budgeting and Forecasting Page Navigation 42
3.8.6.1.3. Workplan and Financial Plan Summary 42
3.8.6.2. Update Financial Attributes 42
3.8.6.3. Move Tasks across Top Tasks 42
3.8.7. Release 12.2.5 43
3.8.7.1. Planning by Cost Breakdown Structure for Intercompany and Interproject Billing 43
3.8.7.2. Project Performance Reporting 43
3.8.7.3. Plan, Execute, Monitor & Control Unit Rate Based Projects 43
3.8.7.4. Budgetary Controls for Financial Plans 43
3.8.8. Release 12.2.6 44
3.8.8.1. Enhanced Revenue Budgeting and Forecasting 44
3.8.8.2. Upgrade Project Reporting Data for Better Performance 44
3.8.8.3. Establish & Maintain effort coefficients between SOV & ARR 45
3.8.8.4. Year End Rollover Processing for Financial Plans 45
3.8.9. Release 12.2.7 45
3.8.9.1. Work Plan Life Cycle 45
3.8.10. Release 12.2.9 45
3.8.10.1. Work plan as Approved Cost Budget 45
3.8.11. Release 12.2.10 46
3.8.11.1. G-Invoicing 46
3.8.11.2. Forms based Budgets to Financial Plan 46
3.9. Oracle Project Procurement 47
3.9.1. Overview 47
3.9.2. Release V5 47
3.9.2.1. Enable Projects for Procurement Planning 47
3.9.2.2. Create and Manage Project Procurement Plans 47
3.9.2.3. Project Management Command Center View 47
3.9.2.4. Project Buyer Command Center View 48
3.9.2.5. Item Analysis 48
3.9.2.6. Supplier Analysis 48
3.9.3. Release V6 48
3.9.3.1. Manage Procurement of Complex Services 48
3.9.4. Release V7 49
3.9.4.1. Manage Project Procurement Changes 49
3.9.5. Release V8 50
3.9.5.1. Flexible Planning Buckets 50
3.9.5.1. Support for Descriptive Flexfields 50
3.9.5.2. User Experience Improvements to Change History Page 50
3.9.5.3. Support for Buyer Notes 50
3.9.5.4. Support for Technical Specifications 50
3.9.6. Release V9 51
3.9.6.1. Targeted Incremental 51
3.9.6.2. Ability to Group All Eligible Lines Based on Specific Criteria 51
3.9.6.3. Ability to link Requisition and procurement plan via Requisition Interface 51
3.9.6.4. Prevent Creation of Excess Demand for a Schedule 51
3.9.6.5. Status of Schedule in Procurement Process 51
3.9.6.6. ‘View Shopping Cart’ button on PM dashboard 51
3.9.6.7. Ability to Implement Change on PO by Making Schedule Quantity as 0 51
3.9.6.8. Requester Name in Command Center 52
3.9.6.9. Quantity Pending added in Command Center 52
3.9.6.10. UDA load in Supplier Analysis 52
3.9.6.11. Enhancements related to Implement Changes Actions 52
3.9.6.12. Update Plan Line 52
3.10. Oracle Project Resource Management 53
3.10.1. Overview 53
3.10.2. Release 12.0.3 (RUP3) 53
3.10.2.1. Viewing At-Completion Amounts 53
3.10.2.2. Choosing Displayed Currency 53
3.10.2.3. Reporting Plan Type Data in Context 53
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document vi
3.10.3. Release 12.1.1 53
3.10.3.1. Resource Search by eMail Address 53
3.10.3.2. Resource Search by Person Type 54
3.10.3.3. Streamlined Navigation on Staffing Home 54
3.10.3.4. Cross Validation of Project and Assignment Dates 54
3.10.3.5. Defaulting of Work Patterns’ From and To Dates 55
3.10.3.6. Improved Exception Handling of Maintain Project Resources Process 55
3.10.3.7. New Public APIs for Resource Management 55
3.10.3.8. Organization Authority: Obsolete Forecast Authority 55
3.10.4. Release 12.1.2 55
3.10.4.1. Update of Start and End Dates for Multiple Requirements 55
3.10.4.2. Select Multiple Roll Ups in a Personalized View 56
3.10.4.3. Support for Schedule Shifts while Maintaining Work Patterns 56
3.10.4.4. Updateable Fields on Scheduled People Page 56
3.11. Oracle Projects Command Center 57
3.11.1. Overview 57
3.11.2. Release 12.2.8+ 57
3.11.2.1. Costing Dashboard 57
3.11.2.2. Capital Dashboard 57
3.11.2.3. Budgetary Control Dashboard 58
3.11.3. Release 12.2.9++ 58
3.11.3.1. Costing Dashboard 58
3.11.3.2. Capital Dashboard 59
3.11.3.3. Budgetary Control Dashboard 59
3.11.4. Release 12.2.10 59
3.11.4.1. Costing Dashboard 59
3.11.4.2. Capital Dashboard 59
3.11.4.3. Budgetary Control Dashboard 59
3.11.4.4. G-Invoicing Dashboard 60
3.11.5. Release 12.2.10++ 60
3.11.5.1. Billing Dashboard 60
3.11.5.2. G-Invoicing Dashboard 61
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document vii
1. Disclaimer
This Release Content Document (RCD) describes product features that are proposed for
the specified release of the Oracle E-Business Suite. This document describes new or
changed functionality only. Existing functionality from prior releases is not described. It
is intended solely to help you assess the business benefits of upgrading to the specified
release of the Oracle E-Business Suite.
This document in any form, software or printed matter, contains proprietary information
that is the exclusive property of Oracle. Your access to and use of this confidential
material is subject to the terms and conditions of your Oracle Software License and
Service Agreement, which has been executed and with which you agree to comply. This
document and information contained herein may not be disclosed, copied, reproduced or
distributed to anyone outside Oracle without prior written consent of Oracle. This
document is not part of your license agreement nor can it be incorporated into any
contractual agreement with Oracle or its subsidiaries or affiliates.
This document is for informational purposes only and is intended solely to assist you in
planning for the implementation and upgrade of the product features described. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described in this document remains at the sole discretion of Oracle.
Due to the nature of the product architecture, it may not be possible to safely include all
features described in this document without risking significant destabilization of the code.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Purpose of document 1
2. Introduction
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Purpose of document 2
3. New and Changed Features in Projects
• Oracle Premier Support for Oracle E-Business Suite Information Discovery Plus products
will end on December 31, 2021.
• Effective January 1, 2022, both 12.1 and 12.2 versions of the Oracle E-Business Suite
Information Discovery Plus products will move into Sustaining Support.
• Similar capabilities are available at no additional cost in Oracle Enterprise Command
Centers and other standard Oracle E-Business Suite 12.2 functionality.
• For more information, see the Oracle Lifetime Support Policy: Oracle Applications
3.1.3. V.4
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Advanced Project Planning and Control 3
3.1.4.1. Advanced Project Planning and Controls to Manage Inevitable Change
The project management team requires a flexible collaboration across the entire project to
plan, execute, inform and manage the delivery of optimal results. Change is inevitable
through the life of a contract. A big challenge for managers responsible for project plans
and control is not being able to access project performance measurements in a single
place with the appropriate tools to view and monitor project performance.
The project team is responsible to plan for project resources, time, and costs. Then, as the
team deploys resources to execute the plan, the team is expected to track, monitor and
control progress and actual results across diverse project data generated by multiple
systems throughout their organization.
Advanced Project Planning and Control provides a 360o view of the project and presents
key project performance indicators in an integrated command center. This enables Project
managers to compile data, measure results, and analyze critical variables to monitor
metrics and identify deviations or alerts and drill down to source transactions to address
core issues. Once core issues are identified, Project Managers can inform the team,
enabling them to collaborate, communicate and adjust the plan to take corrective action to
resolve issues and mitigate risk.
The Advanced Project Planning and Control tool generates key performance indicators
(KPIs) that reduce the time and effort to monitor and control the project by providing
earned value metrics, project performance indicators, and resource performance
indicators. These KPIs and associated project data is generated through a structured
process to
• Ensure commitments are delivered in accordance to plan,
• Maintain cash flow as planned
• Meet project objectives to deliver customer commitments with expected value.
3.1.5. V.7
3.1.6.1. Advanced Project Planning and Control for Unit rate Contracts
Advanced Project Planning and Control is now being extended for unit rate based
projects driven by schedule of values. This will display various measures, metrics and
charts that reflect the project performance. These performance indicators are derived
based on plan and progress measured in terms of delivery units.
The dashboard has also been enhanced to present critical information on resource
requirements, resource availability and resource productivity computed using burn rate
method. This would enable project managers to plan, monitor and manage the resource
assignments more effectively.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Advanced Project Planning and Control 4
3.2. Oracle Grants Accounting
3.2.1. Overview
Oracle Grants Accounting provides your organization with the ability to completely track
grants and funded projects from inception to final reporting. Oracle Grants Accounting
provides a fully integrated system that supports multi-funded projects and the required
compliance terms and conditions by award. Oracle Grants Accounting supports
validation of allowable costs as well as flexible budgetary controls to ensure fiscal
responsibility.
3.2.2. Release 12.0.6 (RUP6)
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Grants Accounting 5
3.2.4. Release 12.1.2
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Grants Accounting 6
• GMS: Costing and Funds Check on Straight Time Labor for a Range of Projects
• GMS: Distribute Supplier Cost Adjustments and Funds Check
• GMS: Distribute Supplier Cost Adjustments and Funds Check for a Range of
Projects
• GMS: Costing and Funds Check on Usage and Miscellaneous Costs
• GMS: Costing and Funds Check on Expense Report Adjustments
• EXC: Transaction Exception Details by PA Period
Note: Report sections applicable to Grants include Accounts Payable
Invoice Exceptions, Uncosted Transactions, and Costing Exceptions
• EXC: Transaction Exception Details by GL Period
Note: Report sections applicable to Grants include Accounts Payable
Invoice Exceptions, Uncosted Transactions, and Costing Exceptions
• AUD: Supplier Costs Interface Audit
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Grants Accounting 7
3.3. Oracle Project Billing
3.3.1. Overview
Oracle Project Billing helps improve cash flow and project profitability by streamlining
and managing your billing process. You can easily review and manage invoices, revenue,
and funding for all your projects.
This release focuses on key requirements of the U.S. Federal government, including
tracking and handling of reimbursable agreements, advance payments, and revenue
accounting. However, a majority of the features are available that are beneficial to all
industries.
3.3.2. Release 12.1.1
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 8
A client extension is available to determine which customers are required to provide an
advance payment. Based on the outcome of the extension, the advance required flag will
be enabled or disabled. A new security function enables users to grant users the ability to
override the flag. The combination of the extension and security function enables users
to ensure that the advance required flag is set appropriately.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 9
• All Transactions: Include all adjustment reversal transactions on standard
invoices.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 10
information to support audit regulations that associate payments to contracts, contract
lines, subcontract lines, funding information and ACRNs (Accounting Code Reference
Numbers).
The integration between Oracle Projects and Oracle Project Contracts supports businesses
required to comply with these FAR regulations. Oracle Project Contracts enables the
storage of information related to Accounting Code Reference Numbers (ACRNs) and
payment instructions as well as enables users to perform fund allocations using ACRNs.
This information is then interfaced to Oracle Project Billing, to invoice the customer
based on these specifications and maintain the required audit trail.
Contract based project billing requirements can be met for the following contract types:
• Cost Plus Fixed Fee Contracts (including Award and/or Incentive Fee)
• Fixed Price Progress Payment Contracts
3.3.4.3.1. Cost Plus Fixed Fee Contracts
Cost reimbursement contracts, as defined in Oracle Project Contracts, can include
fixed fee, incentive fee and/or award fees and may be subject to withholding. Fixed
fees are billed as a percentage of cost and in some cases cost of money or some
expenses may be excluded or limited from the amount eligible for fee billing. These
detailed payment and invoicing terms as regulated by the FAR guidelines can be
entered and maintained in Oracle Project Contracts.
This contract information is utilized by Oracle Project Billing for invoicing
compliance purposes. All contracts can be billed with reference to the contract,
contract line / sub line from inception to date. Invoices can be grouped by contract
line / sub line as requested by the government agency including allocation by ACRN
for any payments received. The details of the contract, any modifications and billing
details for progress payments and cost based reimbursements or fees are also
maintained for DFAS/DCAA audit purposes (ACRN funded, billed, funds remaining
and fund expiration dates). And finally, invoice presentment using federal billing
forms SF1034 and SF 1035 is also supported.
3.3.4.3.2. Fixed Price Progress Payment Contracts
Fixed price contracts, as defined in Oracle Project Contracts, can include incentive
fees and progress payments. These contracts generally include a clause for the
contractor to bill progress payments based on costs using federal billing form
SF1443. These progress payments are closely administered through periodic reviews,
reviewing and approving progress payment requests, analyzing liquidations, and
taking other actions to protect the government's interests.
In addition to progress bills, contractors need to generate shipment billing with each
delivery. Progress payments are adjusted through a process of liquidation calculated
by the government agency.
This contract information is utilized by Oracle Project Billing for invoicing
compliance purposes. All contracts can be billed with reference to the contract,
contract line / sub line from inception to date. Invoices can be grouped by contract
line / sub line as requested by the government agency including allocation by ACRN
for any payments received. The details of the contract, any modifications and billing
details for progress payments and cost based reimbursements or fees are also
maintained for DFAS/DCAA audit purposes (ACRN funded, billed, funds remaining
and fund expiration dates).
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 11
3.3.4.4. Invoice Consolidation
The ability to create consolidated invoices is a requirement for many complex global
organizations. Whether mandated by customer requirements or to comply with internal
billing needs, the ability to issue one single consolidated invoice across projects, contract
lines, or agreements can simplify your overall invoice process.
Users can define a consolidated bill group, along with the associated billing and
consolidation attributes, and associate the consolidated bill group to the projects
designated for consolidation. During the invoice generation process, the consolidated bill
group can be selected as an invoice processing option, delivering to your customer one
consolidated invoice instead of multiple individual invoices.
Invoice consolidation can be used as part of the Contract-Based Project Billing solution
as well as by stand alone Oracle Projects users.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 12
3.3.6.2. Consolidated Invoice Review
The Consolidated Invoice Review page enables users to search for consolidated
invoices by criteria such as consolidated bill group, consolidated invoice number,
invoice details, customer details, project details or key member details. From the
Consolidated Invoice Review page, users can view, approve, release, cancel or credit
consolidated invoices. In addition, users can drill down into the draft invoice details
and/or AR invoice details from this page. With this enhancement, the Invoice Review
Screen is used to query and take action on draft invoices only and the Consolidated
Invoice Review page can be used to query and take action on consolidated invoices.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 13
Revenue by Bill group feature would provide flexibility to select certain expenditures
or billing events for revenue processing based on the bill groups associated with them.
The bill group attribute has also been added to the auto accounting parameters to
facilitate revenue accounting based on bill groups.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 14
3.4. Oracle Project Contracts
3.4.1. Overview
Oracle Project Contracts supports the contract management needs of project driven
organizations, including commercial and government contractors, agencies, and
subcontractors. These organizations operate in a project centric environment
characterized by:
• Changing contract specifications.
• Volatile demand and long lead-times.
• High percentage of procure-to-contract components and services.
• Contractual requirements for billing.
• Incremental funding in multiple currencies.
• Compliance of government regulations.
Oracle Project Contracts addresses budgetary constraints, contract margins, flow down of
contract information to subcontractors, and prioritization of deliverables. The Contract
Organizer window provides a single entry point to access and define contract documents.
Through the Contract Organizer window, you can access different functional regions
including authoring, deliverable tracking, funding, hold management, contract revisions,
and other contract related activities.
3.4.2. Release 12.1.3+
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Contracts 15
THIS FEATURE IS FORWARD-PORTED TO 12.2.4.
3.4.3. Release 12.2.4
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Contracts 16
3.4.4.2. Schedule of Values
Oracle Projects supports Schedules of Values (SOV), which is a part of a contractual
agreement, used as the basis for delivery and payment (Billing through periodic
applications for payment), whereby the contractor requests payment against the delivery
or work completed during that period.
Oracle Project Contracts provides the capability to support Schedule of Values
correspondingly, providing related restrictions to ensure data quality. SOV can be
maintained within Oracle Project Contracts and then interfaced with Oracle Projects.
Some of the key features introduced here include:
• Display of SOV type of the project associated with the current
contract.
• Enable Fee Retention Percent for SOV related contracts.
• Validations have been added for project association, tasks selection
and line quantity changes.
• Extended Validation Framework with the Seeded Quality Assurance
Check List and Processes specified for SOV related contracts, including the
validation for single customer association and inapplicable data.
• SOV information is interfaced to Projects after a contract is approved
or a change request is completed.
• A Project Contract or Contract Lines can only be terminated after
due checks for their availability for termination has been made with the related
Project.
THIS FEATURE IS BACK-PORTED TO 12.1.4.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Contracts 17
3.5. Oracle Project Costing
3.5.1. Overview
Oracle Project Costing helps you improve the bottom line of your projects by integrating
and controlling all project costs. You can effectively manager project budgets, streamline
processing, automate resource sharing administration and capitalize assets more
efficiently.
3.5.2. Release 12.1.1
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contractors and subcontractors performing on federally funded or assisted contracts
in excess of $2,000 for the construction, alteration, or repair (including painting and
decorating) of public buildings or public works. The act stipulates that contractors
and subcontractors must pay their laborers and mechanics employed under the
contract no less than the locally prevailing wages and fringe benefits for
corresponding work on similar projects in the area.
3.5.4.1.2. New OTL Timecard Layout to Support Rate by Criteria
When HR Rate by Criteria matrices are used to store and maintain employee labor
rates, additional attributes must be captured on the timecard in order to retrieve the
appropriate rate to calculate project cost amounts. Therefore, a new OTL timecard
layout has been provided with new fields at the line level to capture job, location and
work type. New online views are also available for each new attribute to enable
users to customize the list of values displayed to employees during time entry.
3.5.4.1.3. Total Time Reporting for Exempt Employees
The US Federal Government (DCAA Contract Audit Manual, Section 9) requires
contractors to record all labor hours “worked” whether they are paid or not. This is
because labor rates and labor overhead costs can be affected by total hours worked as
opposed to total hours billed. While all hours worked must be recorded, contractors
cannot charge the government for more than was actually paid to the employee.
Therefore a new option called “Total Time Costing” has been added to Labor Costing
Rules to indicate that effective rates should be applied when costing labor
transactions. The effective rate is calculated using the following formula:
Employee Base Hours / Total Hours Worked * Employee Cost Rate
When an employee’s total hours worked exceeds the base hours specified on the
costing rule, cost amounts are calculated by multiplying recorded hours by the
calculated effective rate.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Costing 19
Table 2 – Payroll Cost for Employee A
Cost Distribution Method
Pay Element Expend Type Amount Type
Regular Salary Regular Pay 400 Raw ST Hours
Overtime Salary 1-1/2 Pay 50 Raw OT Hours
Project A Bonus Bonus 100 Raw None
401K 401K 22 Burden Total Raw Amount
Total 572
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Costing 20
3.5.4.2. CMRO Integration Enhancements
Oracle Projects integration with Complex Maintenance, Repair and Overhaul
(CMRO) have been enhanced to support non-routine, unplanned repairs. Prior to this
release, a project is created for each maintenance visit and a project task is created for
each CMRO task. This integration works well to collect costs for schedule work.
However, if the technician decides to do preventive maintenance or discovers other
repairs that should be made to prevent future downtime, the cost related to these
unplanned, non-routine tasks could not be easily tracked in Oracle Projects. In this
release, users can create additional project tasks to track the additional work.
Also in this release, users also have the ability to associate a new CMRO visit with an
existing project. Top tasks are used in Oracle Projects to track the cost associated
with each maintenance visit. This enables users to track all maintenance visits under
a single project. Refer to the Service Management Release Content Document for
more details.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Costing 21
3.5.5. Release 12.2.5
3.5.6.2. Operating Unit Derivation for Oracle Time and Labor Time Card
Entry
Timecard entry requirements can vary for individual time entry or batch time entry
which is performed on behalf of a group of employees by a timekeeper. The
Timecard Operating Unit Source profile option enables users to derive the operating
unit for a timecard based on the employee’s HR assignments or the MO: Operating
Unit responsibility value depending on the business requirements and processes for
time card entry.
THIS FEATURE HAS BEEN BACK-PORTED TO 12.1.3
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3.5.7. Release 12.2.7
3.5.7.1. Enabling Oracle Time & Labor Rules for Work based Timecard
Layouts
Oracle Time and Labor provides the ability to explode the time card hours using
rules based overtime calculations. This feature has now been extended to Work
based Projects and Payroll timecard layouts. Now the hours in the time cards
entered in work based projects and payroll layout will also be exploded
automatically based on overtime rules and these exploded hours can be interfaced
to projects from Oracle Time Management. This feature would help in capturing
the costs more accurately on a project and enable the project managers to evaluate
and manage the project metrics more effectively.
In capital projects, the costs incurred for building an asset go through various
stages right from cost distribution to asset line generation. These costs are
reflected as construction in process (CIP) costs until they are successfully
interfaced to oracle Fixed Assets. The project managers and cost managers of a
capital project need visibility on these costs in various stages and take necessary
actions to ensure that costs reflected in CIP account are correct.
‘Asset capitalization Dashboard’ feature brings in one place the summary of assets
and costs to review together. It provides a drill down from the CIP costs to the
underlying transactions. The dashboard also lists rejection reasons wherever
applicable and the corresponding corrective actions enabling users to take
appropriate actions ensuring the costs reflected in CIP account are correct. It also
gives visibility to the adjustments that have happened in Oracle Fixed Assets on
asset lines interfaced from Oracle Projects.
Oracle Time and Labor is introducing flexibility to roll back timecards that are
entered with projects information. Through this feature, a new screen will be
provided in OTL where the users can choose the list of timecards that they want to
rollback and submit the rollback request. This feature would enable users to
rectify erroneous details on the timecards easily from user interface. Oracle
projects is supporting this enhancement by introducing appropriate validations that
will be invoked in OTL at the time roll back of these timecards. These validations
will ensure the prerequisite steps that need to be performed before the roll back of
a timecard are initiated.
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3.5.9. Release 12.2.9
Transaction funds check is now supported for cost budgets that are enabled for
bottom up integration. The users can now maintain a single cost budget that can
roll up to the general ledger and control the commitments and obligations incurred
for the project.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Costing 24
3.6. Oracle Mobile Project Manager for Oracle E-Business Suite
3.6.1. Overview
With Oracle Mobile Project Manager for Oracle E-Business Suite, project managers
and staff can monitor project status and take action on the go.
• View and search my projects list
• Monitor overall project status in dashboard view
• Contact team members and customer contacts
• View open payments summary with drilldown to supplier invoices
• View open receivables summary with drilldown to customer invoices
• View open issues and change orders
• Monitor alerts for budget exceptions and past due transactions
• Collaborate in transaction context using device features like email, phone,
and text
Oracle Mobile Project Manager for Oracle E-Business Suite is compatible with
Oracle E-Business Suite 12.1.3 and 12.2.3 and above. To use this app, you must be a
user of Oracle Project Costing, with mobile services configured on the server side by
your administrator. Users of Oracle Project Billing and Oracle Project Planning and
Control get additional capability for customer billing, issues, and change orders.
3.6.2. V.1.1.0
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Mobile Project Manager for Oracle E-Business Suite 25
3.6.4. V.1.3.0
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Mobile Project Manager for Oracle E-Business Suite 26
• The corresponding MAA file for the latest client version is available on the
Oracle Software Delivery Cloud.
• Oracle will continue to deliver REST services for selected functionality in
this app for use in custom app development.
Customers who have installed this app will continue to receive technical support
-- including access to online support tools, knowledge bases, pre-existing fixes,
and service request resolution -- for as long as they operate the app. Error
correction support is no longer available for this app.
Additionally, Oracle will not certify this app with any further operating system
updates, new devices, or new Oracle E-Business Suite releases beyond Release
12.2.7. Oracle will continue to assist you to the best of our ability; however, we
are unable to provide any new fixes.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Mobile Project Manager for Oracle E-Business Suite 27
3.7. Oracle Project Foundation
3.7.1. Overview
Oracle Project Foundation provides the common foundation (functionality) shared across
the products in the Oracle Enterprise Project Management Solution. The purpose of
Oracle Project Foundation is to package all the common elements of Oracle Projects into
a single place.
Oracle Project Foundation accompanies all of the Oracle Projects applications providing
you with a rich set of features, including:
• Period Definition
• Calendar Definition
• Organization Definition
• Resource Definition and Reporting
• Project and Organization Security
• Project and Task Definition
• Organization Forecasting
• Utilization
• Archive and Purge
Oracle Project Foundation also facilitates the integration of Oracle Projects suite with
other Oracle Applications including Oracle HRMS, Oracle Financials, Oracle CRM, and
Oracle Supply Chain applications.
3.7.2. Release 12.1.1
3.7.2.2. iSetup
This is the introduction of an API to enable migration of setup entities across instances
are available for all Oracle Project modules. iSetup also handles standard and
comparison reporting of primary entities in addition to data migration.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Foundation 28
• To improve efficiencies and usability, the Action button available in the
Project Home Page is also available in the project list. Users are no longer
required to drill down before they can execute an action against a selected
project.
• To provide easier access to commonly used reporting values, Quarter to Date
and Year to Date values are available as attributes displayed in the list.
3.7.3.1.2. Worklist and Notification Regions
A new Worklist and Notification region is available on the Project List page. The
new region displays worklist items and notifications assigned to the user across all
projects for which the user has an active role. Productivity is increased as users are
no longer required to drill down into individual projects to retrieve notifications and
review items that need attention.
3.7.3.1.3. Report Views Region
A new Report Views region enables users to quickly access commonly used reports
and queries. Users first create and save the reports using the Alternative Search page.
All saved reports are then available for reuse and can be retrieved directly from the
project list page. This feature not only provides quicker access to data but also saves
time by enabling users to save queries rather than redefining them each time they
need to view the results.
3.7.3.1.4. Bookmarks Region
A new Bookmark region enables users to streamline retrieval of project-related items
they commonly need to access. Once users select an item to bookmark, the item
appears in the bookmark list until the user removes it. The list of bookmarks is
specific to each user based on the items they choose to bookmark. The bookmark
region is not available on all pages.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Foundation 29
criteria and format that went into the creation of a report. The benefits of
these enhancements enable users to have better visibility into their reports
and be able to manage the volume of reports over time.
• In ‘Alternate Search page’, the user can select and save the combination of
‘search criteria’ and ‘report format’ as a report and then run the report from
Project List page.
• Easily navigate between project list, simple search, advanced search and
alternate search.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Foundation 30
3.8. Oracle Project Planning and Control
3.8.1. Overview
In release 12.2.5, the product name, Oracle Project Management is changed to Oracle
Project Planning and Control which better reflects the ability to provide project managers
the visibility and control they need to deliver their projects successfully, improve
profitability, and operate more efficiently. The application consolidates project
information into one repository: work plans, progress, issues, changes, documents,
costing information, budgets, actuals and forecasts, performance, and status reports. The
solution empowers project managers to plan the work, assign resources, forecast to
completion, and communicate to stakeholders, while streamlining the collaborative
execution of project work.
Oracle Project Planning and Control is an integrated part of Oracle Projects, a
comprehensive set of solutions that can help you predictably and successfully deliver
global projects by integrating, managing and providing insight into enterprise project
information.
3.8.2. Release 12.1.1
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• With this release, you can view, maintain, and update a workplan structure
from the Update Tasks page. The Update Work Breakdown Structure page is
obsolete.
• During setup and maintenance of workplan tasks, Oracle Projects enables
users to indent or outdent multiple workplan tasks in a single step.
• In the absence of a latest published workplan version, Oracle Projects displays
the current working version on the Update Tasks page when you navigate to
the Workplan Tasks subtab.
• Oracle Projects displays additional confirmation, information, and warning
messages on user interface pages during system processing for the Apply
Latest Progress action as well as the Submit (progress) action. These
messages provide you with status information during processing and advise
you about the availability of the latest progress information.
3.8.2.3.3. New Public API for Creating, Maintaining, and Deleting Programs
With this release, Oracle Projects is introducing a new set of public API procedures
that perform the following tasks:
• Designate a project as a program and indicate whether projects linked to the
program can belong to multiple programs.
• Create links from a program to one or more projects
• Update links from a program to one or more projects
• Delete links from a program to one or more projects
THIS FEATURE WAS ORIGINALLY RELEASED IN 11.5.10 FP.M RUP3
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Planning and Control 32
derive the revenue amount, then Oracle Projects uses the override markup
percent in subsequent revenue calculations.
3.8.2.4.2. Enhanced Handling of Override Rates on Budget / Forecast Lines
With this release, you can directly enter override rates for a planning transaction on
Edit Budget and Edit Forecast pages. In addition, the average rates fields on these
pages are disabled for entry and are used for display only.
A planning transaction is a budget or forecast line that is identified by a combination
of project and task, planning resource, and transaction currency. The override rates
that you enter on Edit Budget and Edit Forecast pages are retained with the planning
transaction for as long as the planning transaction is retained.
You can enter override rates for raw cost rate, burdened cost rate, and bill rate. When
you enter override rates for a planning transaction, Oracle Projects automatically
applies the override rates to all existing periodic lines and to any new periodic lines
that you subsequently add.
3.8.2.4.3. Simplified Addition of Planning Elements and Resources
You can add all new, but unbudgeted tasks and resources to a budget or forecast
version. New options are available on the Planning Elements: Select Tasks page to
add either all new tasks and planning resources or new tasks only to the current plan
version.
THIS FEATURE WAS ORIGINALLY RELEASED IN 11.5.10 FP.M RUP3
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Planning and Control 33
• Project Committed Cost Report - displays purchase orders, purchase
requisitions, and supplier invoices by vendors since inception of the project.
Commitments can be grouped by vendor, commitment status, or vendor and
commitment status.
• Project Cost Detail Report - displays cost transactions by expenditure type,
expenditure type class, and tasks for a specified range of dates.
• Project Cost Labor Report - displays labor information for employees and
contingent workers. Data includes planned and actual hours as well as cost and
cost per hour for a range of periods. Cost can be grouped by task and person type,
or task and project roles/employees, or by job and expenditure type.
• Project Cost Summary Report - displays information on budgets, actual costs,
cost to complete, and forecasted cost at completion, as well as variances between
budget and actual cost amounts. Cost can be grouped by period, top tasks,
expenditure categories, or by top tasks and expenditure categories. The report
displays period-to-date and inception-to-date information which can be used to
analyze cost trends.
• Project Earned Value Report - displays data and trends for key earned value
metrics by tasks, and also aggregated for the project as a whole. The metrics are
based on ANSI 748 standards and earned value calculation is performed on data
that is available since the inception of the project.
• Project Financial Summary Report - displays budgets, receivables, open
commitments, collections and earned value data.
• Project Forecast Summary Report - displays detailed time-phased actual and
forecast amounts for revenue and cost grouped by tasks. You can use this report
to analyze forecasted, budgeted, and actual cost, revenue and margin trends.
• Project Revenue At Risk Report - displays revenue that is at risk because of
insufficient funding. Insufficient funding may occur as a result of delay in
securing contracts or due to a continuation of work beyond the expiration of the
contract or beyond the contract billing limits.
3.8.2.7. Budget Integration with Federal Budget Execution and/or 3rd Party
Budget
The budget integration workflow supports integration with the Federal Budget Execution
module also known as “FedAdmin”. In addition the workflow can be customized to
interface budget lines to external budgeting applications.
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Task Summary/Analysis Resource Summary/Analysis
YTD, QTD and At Completion figures are sometimes used by users who fund projects on
an annual basis. Project managers leverage this metric to determine the performance of
their actuals against plans. The YTD metric also highlights a projects burn rate and can
be an early indicator which if monitored and acted upon reduces downstream budgeting
issues. Lastly, this metric is also widely used within government agencies and is expected
to be visible on many standard government reports.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Planning and Control 35
compliance. Enhancements to Oracle Procurement Contracts enable a subcontract
administrator for a construction project to optionally specify payment impact controls
that will take effect when a particular subcontract deliverable is not met. For
example, if a subcontractor fails to provide their insurance certificate in a timely
fashion per the subcontract terms, holds are automatically placed on their incoming
invoices based on the contractual dates of the deliverable. These holds are also
released automatically once the subcontract deliverable compliance is reinstated.
From the Subcontractor Payment Controls workbench, the project manager can view
a checklist of the all the current subcontract deliverables, to assist in evaluating the
subcontractor status prior to releasing monthly progress payments.
3.8.3. Release 12.1.2
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3.8.3.3. Enhanced Change Management
With this release, significant work has been done to improve the usability and enhance
change control features specifically targeted for the Engineering and Construction
industry.
3.8.3.3.1. Streamlined Control Item Definition
Various control item types can be created to track different types of issues and
changes. For each control item type users select regions of data to be included on
future issue and change documents. With this release, new regions are available to
streamline data entry. By combining the right regions, organizations can ensure that
pertinent data is captured for each document created.
3.8.3.3.2. New Supplier Impact Region
A new supplier region provides improved planning and control for changes that
impact subcontracted work. New cost fields (estimated, quoted, negotiated and final)
are available in the supplier region to track negotiations with the subcontractors. An
audit log maintained as the cost fields are updated can be used to track how
negotiations are progressing and to identify problems that could lead to cost overruns
or schedule delays.
3.8.3.3.3. Document Versioning
Change documents, particularly ones with high impact, can go through many
iterations of review before final estimates are accepted and approved. In order to
track this review process, all change documents support versioning. At any given
point in time, users can take a snapshot of the entire document. When a snapshot is
taken, a new document version is created to track future updates.
3.8.3.3.4. Potential Change Order Report for Customer Approval
When a change request requires external approval, a new XML Publisher report can
be generated and faxed or emailed to the reviewing parties. A new feature enables
users to lock the change document in order to prevent updates while the document is
in a pending approval state. To support review and approval history tracking, a
potential change order report can be generated and attached to each version of the
change request document. An automatic numbering feature can be used to track the
number of change documents presented to the customer.
3.8.3.3.5. Task Creation to Track Change Order Work and Costs
Frequently organizations wish to track work and costs related to a change order
separately from work performed under the original contract. Work for the change
order may be subject to different billing terms and conditions or the organization may
have internal reasons for segregating the costs. If the work for example is the result
of on-site damages caused by subcontractor negligence, the organization may wish to
recoup the costs from the subcontractor (see below: 3.3.2.5. Deductions to
Subcontractor Invoices).
To better support this business practice, users can create or initiate the creation of
new tasks directly from the change order document. If the person creating the change
document also has authority to create new tasks, both operations can be completed at
the same time. If the person creating the change document does not have authority to
create new tasks, then the new task is submitted for approval. While the task is
pending approval, it can be used in impact regions of the change document but the
change document cannot be approved until the task has been approved.
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3.8.3.3.6. New Search Capabilities
Large projects can have a high number of change documents. In order to support
quick retrieval for review, edit or approval, new search criteria is provided to query
by supplier or document status.
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update procurement documents that are related to a project on which the user has an
active role.
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3.8.4.2. MSP Integration Enhancements
In Release 12.1.3 there was a couple of significant enhancement to fully extend the
coverage of integration with Microsoft Projects.
3.8.4.2.1. Support for Non-Shared Task Based Mapping structures
The Non-Shared Task Based Mapping option enables users to map individual
workplan structure tasks to individual financial structure tasks. This gives you the
greatest flexibility in sharing information between your structures.
Prior to release 12.1.3 users on our R12 version could not fully integrate with
Microsoft Projects if they had chosen to use the Non-Shared Task Based mapping
between the workplan and the financial plan.
3.8.4.2.2. Support for Partially Shared structure
Partially Shared structure mapping enables users to map workplan and financial
structures up to a particular point for your projects, which is useful for example when
you don’t want all of your workplan details in your financial plans.
Prior to release 12.1.3 users on our R12 version could not fully integrate with
Microsoft Projects if they chose to use the Partially Shared structure option. All
structure options are fully supported in Release 12.1.3 and 11i.
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3.8.5. Release 12.2
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shared or split structures, codes for WBS are copied to FBS and you can add additional
codes to the FBS. While you can use cost breakdown planning with any project structure
type, such as fully-shared or partially-shared, you cannot use it with budgets that are
integrated with the General Ledger or when you enable supply chain project costing.
Enhanced cost collection by cost code means you select both a task and cost code, based
on defined associations, during time card entry in Oracle Time and Labor, while entering
project cost distributions on purchase orders in Procurement and invoices in Payables, or
when entering expense reports in iExpenses that are charged to a project. Enhanced
search functionality in each module enables full or partial value searches on task number
or task name including partial values for cost codes attributes. You can also enter pre-
approved batches by defining the task and cost code combination to assign to each
imported transaction. The task and cost code values are used to match the expenditures to
the project plans for reporting actuals. You can view the cost code number and
description on each expenditure item.
When you view your workplans, budgets and forecasts, the hierarchy you define as CBS
cost code segments is used to summarize plan values based on your defined cost
attributes. New viewing options provide an overall plan summary by cost codes and as
well as a cost code summary for a specific task.
3.8.6. Release 12.2.4
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accounting and business rules are validated to ensure the data is consistent and to prevent
errors.
3.8.7. Release 12.2.5
3.8.7.3. Plan, Execute, Monitor & Control Unit Rate Based Projects
To effectively manage profitability for complex unit rate based contracts, project
management teams require the ability to 1) measure progress based on the delivery units
that generate revenue, and 2) monitor earned value against expenditures and costs to
control internal efficiency. The project management team can plan, execute, monitor and
control unit-rate based contract projects for greater profitability using Schedule of Values
(SOV) and Activity Resource Requirement (ARR).
For unit rate based contracts, payments are based on the product of units delivered at a
unit price. SOV quantify the value of contractual project delivery lines that yield the
overall cost, scope, schedule and quality (CSSQ). Project managers use SOV to measure
and manage progress based on the delivery units that drive billing. Using of SOV avoids
multiple structures to provide a single source of truth for all aspects of the project Work
plan, Revenue Budget, Cost Budget Progress and Billing. SOV aligns these project
entities to drive efficient project monitoring and control towards excellence.
Activity Resource Requirement (ARR) defines the resources required to complete tasks
and how the related expenditures are allocated to the delivery lines that generate revenue.
This enables project managers to monitor earned value against expenditures and costs to
control internal efficiency.
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and real time control of project costs, the purchase to pay transactions must be checked
against the project budget in order to ensure adequate funding is available. For example,
funds to approve a purchase order would need to be checked against the project budget
financial plan as part of the purchase order approval process.
The Budgetary Control integration available for use with budgets in Project Costing has
been extended for use with financial plans in Project Management. Project managers
have the visibility to limit commitments and actual expenses within the project’s
approved cost budget, view the actual and commitment funds check results, and monitor
the failed transactions in order to take corrective action. For both top down and bottom
up GL Budget Integrations, project managers can view drill down to the budget
accounting details for each transaction.
Budgetary control for financial plans provides product managers real time control at both
the project and task level over the following types of expenses:
• Project-related purchase requisitions and purchase orders entered in Oracle
Purchasing
• Project- related supplier invoices entered in Oracle Payables, whether
matched to a purchase orders or not.
• Project-related prepayments not matched to a purchase order and the
application of unmatched prepayments to supplier invoices
• Receipt of goods against purchase orders specified to ‘Accrue on Receipt’
• Expenditure Items created in Oracle Projects from supplier invoices or
receipt of goods
3.8.8. Release 12.2.6
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• Move one or more projects’ data at a time
• Control when to upgrade a project’s data
• Insure the upgraded data is accurate or identify differences between the data
before and after the upgrade
• Remove out-dated summarized data and reduce your project data storage size
3.8.8.3. Establish & Maintain effort coefficients between SOV & ARR
The enhanced SOV solution enables users to establish the relationship with ARRs and
SOVs and retain them throughout the project lifecycle. This helps users to prepare cost
budgets integrated to the lowest resource, based on best practices and industry /
organization standards and map all expenditures to the client deliveries. Since the
resource coefficients from ARR are directly mapped to the SOV in work plan, the
changes that happen in user deliverables (SOV quantities) work plan will dynamically
reflect the changes in cost and resource requirements.
During project execution, there are times when the task managers may need some
additional effort to complete the task. But the project managers may not be in a position
to change the baseline plan immediately. An interim approved forecast which includes
the requested additional effort will help the task mangers to continue with their work
without waiting for the change in baseline to be approved. It will enable them to meet the
client commitments by accomplishing their tasks on time.
This major enhancement in work plan will help the project team to maintain a forecast in
parallel to the baseline plan and to drive the baseline plan in subsequent cycles. The
earned value metrics for the project will still be computed based on the approved
published baseline. The change management feature has also been enriched to facilitate
the implementation of change order impacts into the Work plan.
When a Workplan is published and baselined, the Approved Cost Budget of the Financial
Plan is auto generated and baselined. Further re-versioning and re-baselining of the
Workplan baseline will generate & baseline new versions of Approved Cost Budgets.
This integration of the Workplan and Financial plan is applicable for Fully Shared
Version Enabled and Workplan Baseline Versioning enabled projects. The users can use
this feature by enabling the “Workplan as Approved Cost Budget”.
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3.8.11. Release 12.2.10
3.8.11.1. G-Invoicing
This feature will enable the Federal users to Manage and Maintain their Intra agency
orders throughout their lifecycle. This will provide integration between the G-Invoicing
system and Oracle Projects through a shared entity and helps the user to manage the order
through Oracle Projects and its components like Agreement, Projects, Performance
Obligation, Progress, etc.
This enhancement facilitates transition of Forms based budgets to Financial Plan at user's
discretion, and will help the user to experience the new UI while keeping the forms based
budgets functionality intact. It further provides the users with Multilevel Budgetary
Control capabilities in Financial Plan & Centralized Multi-Dimensional Reporting
Capabilities.
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3.9. Oracle Project Procurement
3.9.1. Overview
The latest functionality is provided by the Oracle Project Procurement Command Center.
For more information, see the Oracle Project Procurement Command Center entry in the
Oracle Procurement Release Content Document.
Oracle Project Procurement enables project managers and project buyers to collaborate
and align their activities when planning, tracking and managing the acquisition of
products, materials and services needed to complete a project. Built using the power of
Endeca for EBS, the application integrates project management information from Oracle
Project Planning and Control, project cost information from Oracle Project Costing and
procurement documents, supplier and buyer information from Oracle Sourcing and
Procurement. This combined information provides key insights, metrics and access to
common actions necessary to support decisions and ensure strategic alignment of
procurement activities with the project’s objectives.
Use Project Procurement’s project procurement plan to plan and track acquisitions
needed to complete your projects. Use specialized analysis tools to explore your plans
and your procurement history with suppliers and items and ensure selection of the best
options. With command centres for both project management and project buyer users
built on the same, integrated information, you can make decisions using up-to-date and
common measures that enhance project execution and minimize project wastage.
3.9.2. Release V5
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3.9.2.4. Project Buyer Command Center View
The buyer command center view is specially designed to provide integrated project and
procurement information for project buyers. From the Endeca-based command center
view, buyers can view the status of procurement plan lines and initiate sourcing or
procurement activities to insure the needed materials or services are delivered in time to
meet the project schedule and meet the quality and reliability standards required. Buyers
can identify sources of supply, initiate and track negotiations with suppliers using the
integrated document builder, compare bids from suppliers and view the current state or
details of existing procurement agreements and orders.
Alerts, charts, graphs and metrics insure that from the command center, buyers can
identify and resolve procurement issues, insure a balanced workload and track the
performance of the project procurement process so that the project schedule and budget
stay on-track.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Procurement 48
document builder, compare bids and track the status of procurement activities including
deliverables defined in the purchase order document.
Alerts in the command center insure that both buyer and project manager identify and
resolve project and procurement issues so that the project schedule and budget stay on-
track.
Project managers and buyers use the Item Analysis portal to view the history of services
procured for previous projects, including past performance for on-time delivery, quality
and service suitability to ensure the right services are selected. Similarly, they can use the
Supplier Analysis portal to view the history of suppliers who have provided services used
in previous projects. Past performance, including on-time delivery, quality or supplier
capabilities, can be evaluated or compared to the service requested in the procurement
plan to ensure the best suppliers are selected.
To help monitor, manage and control project costs, planning and control teams can
assign, manage and view cost codes from the cost breakdown structure that are assigned
to project procurement plans.
3.9.4. Release V7
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3.9.5. Release V8
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3.9.6. Release V9
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3.9.6.8. Requester Name in Command Center
Project manager and Buyer command center now includes an additional column -
Requester Name. It is included in the refinements and in the procurement plan excel.
Requisitions created from plan lines will take forward the requester name entered in the
plan lines.
For easier selection of bulk plan lines Requester name can be used as a grouping
parameter in schedule line groups,.
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3.10. Oracle Project Resource Management
3.10.1. Overview
Oracle Project Resource Management enables companies to manage human resource
deployment and capacity for project work. Built using Oracle’s proven self-service
model, Oracle Project Resource Management empowers key project stakeholders, such as
project managers, resource managers, and staffing managers, to make better use of their
single most critical asset: their people.
With this application, you can manage project resource needs; profitability and
organization utilization by locating and deploying qualified people to your projects across
your enterprise. As a result, you can improve customer and employee satisfaction,
maximize resource utilization and profitability, and increase your competitive advantage.
3.10.2. Release 12.0.3 (RUP3)
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This enhancement makes searching easier for global users accessing people in countries
such as Taiwan, China, Japan, etc. who do not maintain person information in the English
language but do record email addresses in English.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Resource Management 54
3.10.3.5. Defaulting of Work Patterns’ From and To Dates
Some users at customer sites may enter up to 100-200 requirements per day across all
geographies and operating units. To increase productivity, work pattern from and to dates
default from the requirement start and end dates.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Resource Management 55
3.10.4.2. Select Multiple Roll Ups in a Personalized View
Searching for resources and projects is a very common task for Resource Managers.
Therefore, a streamlined search process makes their job much easier. In the past,
personalized views could be pointed to an organization but the search results returned not
only the selected organization but also all subordinate organizations that roll up in the
hierarchy they selected.
This release of Oracle Projects has added a new search interface which enables the user
to specify which organization hierarchy they wish to search and at which level of the
hierarchy they start their search. This enhanced approach to searching for projects and
resources greatly streamline searches and enable users to find needed information much
more quickly by only returning relevant results.
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3.11. Oracle Projects Command Center
3.11.1. Overview
Oracle Projects Command Center is a central location to provide command, coordination
and decision making in support of the business operation
This helps to monitor key metrics to improve operational throughput across the
organization and facilitate the user get the job done. The Information is provided in
context to optimize decision making in line with expected business outcomes and creates
situational awareness to help proactively handle exceptions before they impact the
outcomes.
The information in this command center is provided through various dashboards to help
understand and address the context in full, through various regions like Measures &
Metrics, Alerts, Analytical abilities (Charts & Graphs), Drill down capabilities
(Refinements & Result sets) and Actionable provisions.
The Oracle Projects Command Center is available at no additional cost to licensed users
of Oracle Projects. It can be applied to Release 12.2.4 and above.
The metrics on the dashboard provide information about expenditure budget, total
expenditures, status of transactions incurred in source system, costing and
accounting status for transactions in projects.
Relevant information is further presented through alerts, tag cloud, charts and
result tables to enable Costing Manager / Project Manager to navigate through the
situation and context. Capability to refine by specific project, task, expenditure
type class, expenditure category, expenditure type, expenditure source or specific
expenditure will enable them to slice and dice the information so that the user can
take an action to resolve the exceptions and expedite the costing and accounting
process.
Result tables provide summary level view of projects and lowest level tasks
followed by transaction level details for each transaction on the project and task.
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In addition to Costing and Accounting related information, Capital Dashboard
also provides asset related information through metrics, alerts, tag cloud, charts
and result tables. Metrics and Charts on CIP will help Capital Analyst to
understand overall CIP contributors of the project.
Result set tables provide summary level view of Projects, Lowest level tasks,
Asset and Asset lines followed by transaction level details for each transaction on
the project and task.
The metrics in this page present a summarized view of information across projects
on budgets, funds consumptions, funds availability, funds expiry etc. Alerts
provide the visibility to the purchasing transactions that could not be incurred due
to insufficient funds. Charts and graphs facilitate easy analysis of consumption
against the budget and budget consumption by different kind of purchasing
transactions (requisitions, award, supplier invoices, and expenditures) which helps
Project Manager to analyze spending against budget. Details of projects, tasks,
documents and rejections on documents are presented in result set tables.
Integration with PMO Command Center further enables Project Managers to view
and analyse requisition or award related details.
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Information in Results sets now considers values from Descriptive flexfields
defined at Task & Expenditure level.
Information in Results sets now considers values from Descriptive flex fields
defined at Task & Expenditure level.
Budgets can be transferred from one task to the other task internally with in a
project by reallocating Budgets.
This dashboard caters to all projects, which are enabled for Budgetary Control
feature and provides a detailed analysis of budget consumption v/s budget
available
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The metrics in this page present a summarized view of information across projects
on budgets, budget consumptions, budget availability, etc. Alerts provide the
visibility to the purchasing transactions that could not be incurred due to
insufficient funds. Charts and graphs facilitate easy analysis of consumption
against the budget and budget consumption by different kind of purchasing
transactions (requisitions, POs, supplier invoices, and expenditures) which helps
Project Manager to analyse spending against budget. Details of projects, tasks,
documents and rejections on documents are presented in result set tables.
The metrics on the dashboard provide information about funding, status of WIP
expenditures, Revenue and Draft Invoices.
Relevant information is further presented through alerts, charts and result tables to
enable Billing Manager / Project Manager to navigate through a context.
Capability to refine by specific period, project, top task, draft revenue, draft
invoice will enable them to slice and dice the information so that the user can be
given with the right set of details and the ability to act and resolve the exceptions.
So that he can expedite the revenue and draft invoice generation process and
further accounting of revenue to GL and interfacing invoices to receivables.
Result tables provide summary level view of projects and top task level tasks
followed by transaction level details for each transaction on the project and task.
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3.11.5.2. G-Invoicing Dashboard
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