Résumé Formats

When you apply for a job or for any work, hiring administrators like the managers usually require
applicants to submit a résumé. To give them an overview of yourself, you need to know the different
formats in making a résumé so that it fits their standard. Below are the three types of résumé format for you
to follow.

1) Chronological Format Heading

The chronological format is used to emphasize --------------------------------------------------

the applicant’s work experiences progress. It starts
with the complete work experiences, followed by the Objective:
educational background. It is best used if the applicant
is applying for a job related to his previous Work Experience:
experiences, and has ten to fifteen years work
Educational Background:
experiences.
Skills/Expertise:

Voluntary Activities/Involvement:

Heading

2) Functional Format ----------------------------------------------

Functional format, on the other hand, focuses Objective:

on the skills, not on the work history. It is best used if
the applicant changed career or if re-entering the Professional Summary:
industry after a long absence. It is also used by the
high school or college students entering the industry. Work Experience:

Educational Background:

Skills and Expertise:

Heading

--------------------------------------------------
3) Combination or Hybrid Format
Combination or Hybrid combines the Objective:
chronological and functional format. It works
best if the applicant is aiming for a career change Professional Summary: or
wants to present both skills and accomplishment.
Expertise and Achievements:

Work Experience:

Educational Background:

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Writing your Resume
Below are the important features of a resume.

1) Heading
The resume heading includes the applicant’s complete name, current address and contact
details such as cell phone number or e-mail address. The heading can be written in the centre or on the
left-side. Make sure that the formatting style, especially the font type, looks professional.

 Example:
Juan Dela Cruz
Sitio Panali-an, Brgy. Ipil, Ormoc City, Leyte
Phone: 321- 5584
Mobile: (+63) 9977745144
e-mail: juandelacruz@gmail.com

 Explanation:
The heading contains basic information about the applicant.

2) Objectives
An objective also referred to as job objective or career objective, reflects the applicant’s career
goals and intention for applying for the job. Remember to write a direct and specific objective that
contains what you want to achieve in your career and what the employer could expect from you.

 Example:
To land a job as hotel chamberlain, making every room a home of their own.

 Explanation:
The objective given as an example includes the position and its detailed description.

3) Professional Summary
Professional summary, also referred to as ‘career summary’ or ‘career profile’, showcases your
knowledge and abilities. It includes short recent job summary, together with your soft skills (e.g. problem-
solving capability, adaptability to change, etc.).

 Example:
Good cleaner, a flexible and hardworking. Hotelier with one year experience in providing
customer service, preparing beds and maintaining cleanliness of the hotel rooms.

 Explanation:
This highlights the most valuable and recent job experience of the applicant.

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4) Expertise and Achievement
This also refers to the ‘professional skills’ and ‘qualification’ of the applicant. It includes personal
and technical skills including the certifications and recognition received.

 Example:
Order Taking Skills

Received recognition as best housekeeper dated October 2004

excellent in finishing room make up on time

 Explanation:
This is the part where the applicant, with or without experience, can write a detailed description of
his abilities and skills.

5) Work Experience
This is also called "employment history," "relevant experience", or "work history." Work experience
is a part of a résumé where the applicant states all previous employment. If you have no work
experience yet, write first the educational background, and include the optional part Training and Seminar
Attended.

 Example:
Housekeeper
Camiguin Highland Resort
(August 2002- October 2005)

 Explanation:
The example shows the applicant’s job title, the employer and the length of service.

6) Educational Background
The educational background section can also be labelled as Academic, Academic Qualification or
Education and Certifications. Write the degree together with your major, minor or concentration (if there is
any), school and year attended.

 Example:
TESDA
Camiguin School of Arts and Trades
2001-2002

 Explanation:
The inclusion of educational background from preschool to junior high school is not required in this
part. Mentioning only the details on where and when the applicant got his senior high school and
college degree would be enough.

Tips

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  Pass the resume with a cover letter. A cover letter gives the employer an overview why they are
receiving the resume, job posting the applicant is applying for and the matching skills related to the
position.
 A resume is used to apply for a job that contains a summary of an applicant’s personal information,
educational background, skills and work experiences while a Curriculum Vitae (CV) is used to apply
for an academic training or grant that contains a detailed description of a person’s educational
background, academic credential, and achievement.
 It is optional to include the following sections on the resume: Training and Seminars
Attended, Activities and Honors and References.

What is an employment application letter?

Employment Application Letter is a one-page letter, also referred to as the "job application letter"
or "cover letter” attached to the resume when applying for jobs. The purpose of writing the employment
application letter is to highlight the applicant’s experiences and personal qualities for him to be
considered for an interview schedule, as well as with the available job position.

Different Letter Formats

The format, including the content and tone of the employment application letter, depends on the
applicant’s preference. Employment application letter or cover letter has three different formats: full
block, modified block and semi-block format. The content in a cover letter are all the same and will vary
on the format or on the placement of each part.

1) Full Block Format

This is the most common layout used in

writing cover letter. In this format, all parts are
justified to the left. Applicant’s Address
Date

Hiring Person’s Name and Company Address

Salutation

Body

Complimentary Close

Signature
Applicant’s Address
Date

Hiring Person’s Name and Company

Address
Salutation

Body

Complimentary Close 4

Signature
2. Modified Block Format

Another common format used is the modified block format. Modified block is a type of

format where applicant’s address, complementary close, signature and sender’s identification is
shifted to the right side. Note that the first sentence in the body or in each paragraph is not
indented.

3. Semi-Block Format
The least used format is the semi-block. It
is almost the same as the modified block format; Applicant’s Address
however, the difference is that the first sentence in Date
each paragraph is indented. Hiring Person’s Name and Company
Address
Salutation

Body (First line is indented)

Complimentary Close
Signature

If there is no required format, it is recommended to write it in full-block with one-inch margin on all
sides, single spaced and preferably using Times New Roman font and twelve point font size.

Components of a Letter

1) Heading, Date and Inside Address

The heading includes the applicant’s address to make it easier for the employer to easily contact the
applicant. The date written below the heading indicates the date when the letter was written. The inside
address refers to where and to whom the letter is addressed. Ensure that there is a line in between
heading, date and inside address.

 Example:
Jerome C. Villa
Andalucia St. Lumbia
Cagayan de Oro CIty

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 April 03, 2002

Mr. Chris S. Lopez

Human Resource Manager
Springhills Mountain Resort
Gitago, Cagayan de Oro City

 Explanation:
Written on the first two lines of the heading is the address of the applicant. This includes the
street number, city, state and zip code. The format in writing the date is month-day-year. The inside
address includes the name of the employer or the human resource manager, his job title, name of
the company and address.

2) Greeting or Salutation
Greeting or salutation is written to indicate for whom the letter is. It should start with the word "Dear"
followed by the last name of the receiver. End the salutation with a colon (:). If the name has not been
obtained, address it as “Ma’am/Sir.”

 Example:
Dear Mr. Rozales:
or
Dear Ma’am/Sir:

 Explanation:
The greeting or salutation addresses the person concerned with the hiring process.

3) The Body
The most important and critical part in writing the employment application letter is its body. It
includes information on the job the applicant is applying for, where the job posting was seen, and
the skills and experiences the applicant possesses. You can also highlight the reason for a career
change, if there is any. Finalize the letter in two to three sentences by including the reason why the
applicant is perfect for the job and the statement of the applicant’s desire to meet the employer or
human resource person.

 Example:
I am writing to express my interest in the Managerial Position posted at Jobstreet.com last February
12, 2016. As per the qualification posted in your advertisement, I consider myself as one of the
qualified applicant for the said position.

Aside from being a graduate of University of the Philippines, I also have five-year industry
experience in managing a local fast-food chain. I am applying in your good office because I am
seeking for a career growth which I believe your company can provide.

My skills and experiences are included in the resume attached on this letter. Thank you for taking
time in processing my job application papers and I look forward to meet you at your earliest
convenience.

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  Explanation:
The body of the letter contains information not seen in the applicant’s resume. In this example,
the applicant clearly indicates the desired position, source of information, qualification and
experiences and reason of career shift.

4) Complimentary Close
Complimentary Close is done to politely finish the letter. Note that the complementary close
ends with comma (,).
Example:
Sincerely, or Yours truly,

 Explanation:
Writing the complimentary close shows that the letter has already ended.

5) Signature and Sender’s Identification

This is considered as the last part of the letter. Write your name on the first line and your title (if
applicable) on the second line. Then sign directly above the first line.

 Example:
(Signature)
Shiela J. Perez

 Explanation:
It shows the name of the job applicant

Tips
 Make sure the letter is free of errors and does not contain any slang or informal language. This
should be written in a professional manner so it would be considered as a good employment
application letter.
 Limit the letter up to one page only. The employer or human resource person will not have time to
read letter longer than this.
 It is advisable to computerize the letter so that it can be read easily and print it in a good quality
paper.
 The cover letter must not repeat elaborated details written in the resume.
 The applicant must not assume that he is hired after submitting the cover letter.
 The employment application letter is attached to the resume and not the curriculum vitae.
Curriculum Vitae are submitted for academic purpose and not for job application purpose.

Office correspondence, also known as the ‘business correspondence’, is a written exchange of

internal and external communication to support all business processes. It has three major forms
including the business letter, business memo and business e-mail that may be used for internal or
external communication. Internal correspondence means that there is a communication or
agreement between departments or branches of the same company, while external
correspondence means that the communication is between the company and another organization
or firm. The purpose of the correspondence is to communicate the information in a clear and
professional way.

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 1) Business Letter
Business letter is
traditional way of communicating
information from one company to
another or used in external
correspondence. The format can
be full block, modified block
semi-block. The format used in
writing a business letter depends
the requirements set by the
Andalucia St., Lumbia
Cagayan de Oro City
the
April 26, 2019
Mr. Dehren Jun L. Perez
Human Resource Manager
Springhills Mountain Resort
Cagayan de Oro CIty
either
and
Dear Mr. Perez:
I am writing to ask if you have found a person to fill up the position of Operations on
Manager as posted on your website. We currently have two qualified applicants that fit
the position.

company. Different types of letters

are sales letter, order letter,
complaint letter, inquiry letter,
adjustment letter,
acknowledgement letter, follow-
letter, acknowledgement letter,
letter, letter of recommendation
letter of resignation.
Attached herewith are the resumes of the applicants, for your perusal. We look forward
to work with you again and hope to hear feedback from you.
Thank you and more power!
Sincerely, up
(signature)
Flynt Verlie L. Perez
cover
and
Human Resource Manager
Welcome Travel Agency

Explanation:
The letter of inquiry as an example includes the heading, date, inside address, salutation,
body, complimentary close, signature and sender’s information. This letter is an external
correspondence between two difference companies.

EXAMPLE OF INQUIRY LETTER

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 2) Business Memo From: Flnt Verlie P. 
To: Jessa H. jessa@hr.heping.com
Subject: Re: Vacant Position for supervisorship
Business memo is a written communication
strictly between the company’s offices to another, Dear Ma’am Jessa:

or used in internal correspondence. The difference

between a memo and a letter is that the memo has its
title line and series number. The employees tend to
read the if the title line is related to their job
Good day!
In behalf of Areflor Funeral Homes, we extend our deepest
gratitude for helping us scout qualified applicants in the industry.
We hope to work again with you.

description. It is also used to implement internal Cheers!

guidelines or procedures that the employees must
follow. Some types of memos are operational Best regards,
Flynt Verlie L. Perez
memo, financial memo, request for action, Human Resource Personnel
Flora Homes Caven
directives, trip report, field report and dress code Cagayan de Oro City
Tel. No. (088) 123-234-345
memo among others.

Example of Announcement Memo

Explanation:
Happy Learning Center
The announcement Analucia St. Lumbia, Cagayan de Oro City memo
Series No. 17 - 261
includes information about the
company outing of the To: All School Teachers employees.
The company also uses their own
From: The Head Teacher
letterhead.
Date: February 26, 2019
3) Business e-mail Subject: School Party

Business e-mail is an office

In line with the approved budget for the year 2018 - 2019 is the pursuance of
correspondence that can the proposed company outing this coming March 21 to 22 at the San either be
internal or external. There Gregorio Farms and Leisure. We advise everyone to prepare your sports is no
outfit and toiletries. We look forward to see you enjoy in our two day company
required format in writing outing. e-mail
correspondence but it is expected that
Thank you for your continuous support.
the writer maintain a professional
tone. Note that the (signature) header of the
Flynt Verlie L. Perez
letter is written on the blank fields

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including the ‘from’ and ‘to’ fields. ‘From’ contains e-mail from the sender while the field ‘to’
contains the email of the recipient.

Example of a Business e-mail

Explanation:
In the above example, the e-mail correspondence is informal and external. It expresses
gratitude towards the effort made by the manpower agency.

Tips

 Make sure the office correspondence is concise and easy to understand. It is

recommended for a correspondence to have brief sentences and paragraphs for the
employees tend to read it quickly.
 Controlling the tone of writing is important in any office correspondence. It should not sound
too formal or too informal.

SAMPLE FORMAT FOR RESUME

NAME: 2x2 ID
Address:
Mobile #:
Email:

CAREER OBJECTIVE:

Summary:

PERSONAL INFORMATION

Age :
Sex :
Date of Birth :
Place of Birth :
Status :
Religion :
Height :
Weight :
Language :

EDUCATIONAL BACKGROUND

College
School:
Address:

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 High School
School:
Address:

Elementary
School:
Address:

MAJOR ACHIEVEMENTS

Year Achievements:

Address:

ADDITIONAL SKILLS

CHARACTER REFERENCES

Mrs. Elena Angelita C. Sios-e School Principal III

IPIL NATIONAL HIGH SCHOOL
Brgy. Ipil, Ormoc City, Leyte
(provide at least 3 character references)

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Applicant

Performance Task (Project)

Directions: Set yourself as an applicant for a certain job and writing a formal business letter for a certain
transaction. Produce a sample of each academic writing. Follow the examples provided in the module.

Guidelines:
1. Print it on a short bond paper.
2. You must be the applicant or the sender
3. Margins: Left- 1.5”; Right, Top, and Bottom- 1”
4. The format of your cover page is provided below as your guide.
5. Deadline will be on June 17, 2021.

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A. RESUME MAKING
Follow the sample the sample format found in your module.
B. EMPLOYMENT APPLICATION LETTER
Use a full block format in making your application letter.
C. BUSINESS LETTERS
1. Inquiry Letter
2. Order Letter
3. Complaint Letter
4. Letter of Resignation
D. BUSINESS MEMO
Use the full block format and refer to the examples in your module.
E. BUSINESS EMAIL
Refer to the sample in your module.

Criteria 100 85 70
Content Shows Completeness of the task.Shows completeness Incomplete Task.
(A-E) of the task but lacking (30 points)
(40 points) information.
(35 points)
Mechanics Shows correct structure of the Shows nearly correct Structure of the
letter. structure of the letter.
letter is rarely
(40 points) (35 points) correct.
(30 points)
Adherence to Religiously followed the required Followed the required Uses series of
Format/ format and exhibited the letters format with common formats with
Presentation and distinctively from other learners mechanics from other common mechanics
originality in terms of its mechanics. learners. from other learners.
(20points) (15 points) (10 points)

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 IPIL NATIONAL HIGH SCHOOL
BRGY. IPIL, ORMOC CITY, LEYTE
SENIOR HIGH SCHOOL
School Year 2020-2021

PROJECT IN READING AND WRITING

SKILLS
(BUSINESS LETTERS AND OFFICE
CORRESPONDENCE)

(NAME)
Grade level and Section

CRISTITA O. DURANO
Teacher

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