Essential PowerPoint Shortcuts

A) Shortcuts What it does

<SHIFT> <CTRL> pressed & drag
1 Create replicas with alignment
objects
2 CTRL + Y / F4 Repeat last action
3 <CTRL> pressed & drag objects Create replicas
4 CTRL + G & CTRL + SHIFT + G Group and Ungroup selected Objects
Keep <SHIFT> pressed and
5 Symmetrical drawing/resizing
draw/resize Shapes
6 ALT ←→ Rotate in 15° increments
7 CTRL D Creates a duplicate of the selected Object
8 SHIFT ←→↑↓ Resize
9 ALT, E, S Paste Special
10 CTRL + SHIFT + C Copy format (text, shapes)
11 CTRL + SHIFT + V Pastes copied format (text, shapes)
* Objects: Pictures, Shapes, Table, Charts

Notes:
 Ungroup SmartArts: CTRL + SHIFT + G twice
 De-assemble Charts & Tables: Cut – Paste Special (Enhanced Metafile) – CTRL + SHIFT + G
twice
 Convert Symbols to editable icons: Superimpose a shape on a Text Box (fresh) with symbols
– Merge (Fragment)
 Others: Lock Drawing Mode (Shapes), Replace Font

B) Slideshow Shortcuts What it does

1 <F5> Begin SlideShow from the first slide
2 <Shift+F5> Begin SlideShow from current slide
3 <B> during the Presentation Blank Black slide
4 <W> during the Presentation Blank White slide
Number# and <Enter> during the
5 Takes you to Slide No.#
Presentation

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Essential Word Shortcuts
1 Ctrl + ] Increase font size by 1 pt
2 Ctrl + [ Decrease font size by 1 pt
3 Ctrl + R Align paragraph: Right
4 Ctrl + L Align paragraph: Left
5 Ctrl + J Align paragraph: Justify
6 Ctrl + E Align paragraph: Centre
7 Ctrl + Shift + C Copy format (text, shapes)
8 Ctrl + Shift + V Pastes copied format (text, shapes)
Non breaking space (nbsp) to keep phrases together in same line. E.g. IND
9 Ctrl + Shift + Space
AS
Helps break a table in to two distinct tables if the cursor is inside a table
10 Ctrl + Shift + Enter
cell
11 Ctrl + Enter Page break
12 Ctrl + Space Clear text-level Format
13 Ctrl + Q Clear Paragraph-level Format
14 Ctrl + Shift + L Bullet Points
15 Ctrl + Shift + N Normal Format
16 Shift + F3 Toggle between cases (Upper, Lower, Sentence)
17 Ctrl + M Increase Indent
18 Ctrl + Shift + M Decrease Indent
19 Ctrl + Backspace Delete one word to the left
20 Ctrl + Delete Delete one word to the right
21 Ctrl + W Close the active document
22 Ctrl + O Open a document
23 Ctrl + F2 Print Preview
Find and Replace (“More” > “Special” > “Paragraph mark”) – often used in
24 Ctrl + H cleaning the text copied from a PDF file. It helps automate repeated use of
“Del” & “Space”
25 Ctrl + H Find and Replace (“More” > “Special” > Any digit, Any letter)

Other useful tricks:

 QUICK PARTS (under “Insert” tab) – Helps create, store, and find reusable pieces of content.
E.g. Disclaimer, Signature
 STYLES (under “Home” tab) – Helps define the “Style” of text such as heading 1, Heading 2
etc. Defining the “Styles” helps in making “TABLE OF CONTENTS” (under “References “ tab)
 SYMBOL (under “Insert” tab) – Wingdings, Webdings. Often used inside Table cells
 Activate CLIPBOARD – small button under Format Painter

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