PROJECT MANAGEMENT PLAN

Project Name: Website design for Frost* collective Project Sponsor: Frost* collective

Project Manager: Alex Soares Date: 9/10/2021

Related Documents

Document Name Version Date prepared:

FROST* COLLECTIVE 1.0 09/10/2021

Content

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PROJECT MANAGEMENT PLAN....................................................................................................................................................1
1. Project Scope Management............................................................................................................................................3

2.1 Scope Description................................................................................................................................................................3

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 2.2 Project Objective & Success Criteria...................................................................................................................................3
2. Stakeholders, Project Team Responsibilities & Timeline...........................................................................................3

3. Work Breakdown Structure.............................................................................................................................................3

4. Project Budget..................................................................................................................................................................4

5. Risk....................................................................................................................................................................................4

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1. Project Scope Management
2.1 Scope Description

Brief definition of the project – who, what, when, where and why?

I'm constructing a 5-week project management plan to coordinate the entire project and assess project expenditures. The goal
of this project is to design a website for Frost* collective. Branding and identity, site design, marketing strategy, social media
management, advertising, and SEO are all services provided by this organization. This scope attempts to produce a
straightforward, well-organized website that will assist customers in finding information about a business. We're also branding
and establishing the company's identity.

2.2 Project Objective & Success Criteria

Provide an overview of the project objectives – what main points will help define project success – what are we
wanting to achieve here?

1. Branding and Identity - 2 weeks.

2. Website design - 4 weeks.
3. Creating a blog for our clients with useful information.
4. Sticking to a budget.
5. Determining who your target audience is.

2. Stakeholders, Project Team Responsibilities & Timeline

Stakeholder Role / Title Deliverable Deadline
Your Name Project manager What is this person responsible for? What week/date is this due?
Alex Castro Managing the entire project 5 weeks
Team Member Classmate Providing feedback on the website 1 week
Mary
Photographer Taking pictures for our content 5 weeks
Graphic Developing a brand and identity 1 week
designer
Videographer Creating films for our content 2 weeks
Art Director Managing the entire design team 2 weeks

Copywritter Creating company-related content 3 weeks

Founder Sharing a company's and decision-vision 5 weeks
maker's
Mentor Getting the project's approvals 1 week

3. Work Breakdown Structure

Use this WBS as a way to structure a ‘to do list’ and allocate a responsible & deadline to each task. These tasks fall
into Initiation, Planning, Execution (doing) and Closing phases.

Level 1 Level 2 Level 3 Responsible Deadline

1. Name 1.1 Initiation 1.1.1 list deliverable here. Eg. Meet with Who is responsible What
project client for this? week/date
phase is it due?
1.1.1. Provide a project management plan Alex Castro (Project Week 1
and a chart of the project. Manager)
1.1.2 Set project milestones. Alex Castro (Project Week 1
Manager)

1.1.3 Template for a meeting agenda Alex Castro (Project Week 1

Manager)

1.1.4 Template for Meeting Minutes Alex Castro (Project Week 1

Manager)

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 1.1.5. Make a Gantt Chart for your project. Alex Castro (Project Week 1
Manager)
1.1.6. Make a difference. Request the document Alex Castro (Project Week 1
and keep track of how it's being used. Manager)

1.2 Planning 1.2.1 Gather all stakeholders for a meeting Founder Week 1
to share thoughts and information on the
company's identity.
1.2.2. Organise a meeting with the Founder Week 1
designers (talk about branding and
identity)
1.2.3 Develop the overall appearance of Art Director Week 1
the brand design and web design styles.
1.2.4 Create a budget and a schedule. Art Director Week 1

1.3 1.3.1 Organise a meeting with the Founder Week 1, 3

Execution designers and 5
1.3.2 Client Meeting Minutes – a formal Graphic Designer Week 1, 3
document detailing what was discussed and 5
during the meeting.
1.3.3 Layouts of current art Art Director Week 2
1.3.4 Photoshoot Photographer Week 2

1.3.5 Produce video material Videographer Week 2

1.3.6 Present your designs to the client for Art Director Week 3
his or her approval.
1.3.7 Create a website's content Copywriter Week 3

1.3.8 Brand guidelines for several versions Graphic Designer Week 3

of the brand (colours, fonts)
1.3.9 Changes to the company's visual Founder Week 3
identity are approved.
1.3.10 Page for testing Web Designer Week 3

1.3.11 Present the website to the client for Art Director Week 4
his or her approval.
1.3.12 The website's final revisions Web designer Week 4

1.3.14 Changes to the website must be Founder Week 4

approved.
1.3.15 Educating administrative personnel Art Director Week 4

1.5 Closing 1.5.1 Creating a website Alex Castro (Project Week 5

Manager)
1.5.2 Report on the financial closure Alex Castro (Project Week 5
Manager)
1.5.3 Final report on the project Alex Castro (Project Week 5
Manager)

4. Project Budget

Allocated Expense Amount $AUD

Week
1 Project manager $5000

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 2 Branding and identity $2500
3 Web design $2500
4 Copywriting $1500
5 Videographer $1800
6 Photographer $1300
7 Art Director $5000

Total Expenses: $19,600

GST (add 10%): $1960
Subtotal inc. GST $21,560
Contingency (add 15%): $3234
Total Project Expenses: $24,794

5. Risk

Risk Description Department Risk Assignee Deadline Liklihood Impact

(responsible) Rating
Scope Founder / Project Founder / Project Week 1 Medium High
Manager Manager
Staff Turnover Founder / Project Founder / Project 4 weeks Medium Medium

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 Manager / Art Director Manager / Art Director
Security Web Designer Web Designer Permanent Low High

Time Frame Project Manager Project Manager 4 weeks Medium High

Budget Founder Founder / Project Permanent Medium High

Manager
Technology Designers Project Team 4 weeks Low Medium

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