EXAMPLE SCRIPT FOR FORMAL MEETING
SCRIPT OF THE FOURTH BOARD MEETING
1) CHAIRPERSON ADDRESS:-
Chairperson : I am glad to welcome all board members to the second meeting of the
Vigilantez Corporation. Thank you, for being present in this meeting. Can we call this
meeting to order?
All : Yes
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2) APOLOGIES FOR ABSENCE:-
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Chairperson : Are there any apologies for absence for today’s meeting?
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Secretary : Yes, MrsChairperson, Bella is on medical leave being admitted to the
hospital since yesterday because of contraction. While, Shahrul Khan is on business trip for the
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joint venture meeting with the company in Korea.
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3) MINUTES OF PREVIOUS MEETING:-
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Chairperson : Thank You, can we proceed to the next item, regarding of the
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minutes from the previous meeting?
All : Yes
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Chairperson : Are there any amendment?
Nada : Yes, Dato’ . There is correction to item number 5. This item number 5,
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should be allocated RM 30000 but our customer only paid RM 20000 and the rest got sponsor
from UiTM which is RM 10000 which answer our problem in our previous meeting upon lack of
funds. (financial)
Secretary : Thank You Ms Nada, noted.
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Chairperson : Are there any other amendments?
Izzaty : Yes, based on the previous meeting, on item 4.1, the date of the
company trip is actually on 29th October not 23rd October.
Secretary : Okay, I will take noted and change the date.
Chairperson : Is there anybody else who want to add?
All : No
4) MATTERS ARISING:-
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Chairperson : Let’s move on. Any matters arising?
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Nada : Yes, Dato’ I would like to inform that all personal details from our
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customer have been gathered up which equal to RM 20000 (RM 200 per head that has been
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discounted from RM 300) which consist their activity fees, equipment and facilities, base camp
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rent, other expenses, medication and insurance and prizes and souvenir. Also almost 90%
preparation for this camping nearly completed.
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Chairman : By the way, can you tell me in details about the sponsors from
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UiTM?
Nada : Yes sure, UiTM will fully sponsor our roundtrip trannsportation and food that
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amounting RM20 per head for 5 days 4 night
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Chairperson : Anything else to add, Nada?
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Nada : Erm, no Dato’.
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5) SPECIAL BUSINESS
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6) ANY OTHER BUSINESS:-
Chairperson : Izzaty, can you tell us the places that we have chose?
Izzaty : Yes dato’. We have made 3 choices where we want to go. It is Nur Laman
Bestari Ulu Yam Selangor, Gopeng Perak and Taman Rekresi Bukit Air Perlis. First choices is
Nur Laman Bestari Ulu Yam Selangor. The activities that we can do there is hiking, flying fox,
jungle trekking, canoe and wall climbing. Unfortunately, they have no cave so that we can’t do
cave exploration also abseiling and waterfall. Second choices is Gopeng, Perak. Gopeng have all
the activities that we want to do which is hiking jungle trekking, canoe, wall climbing, abseiling,
waterfall and cave exploration at Gua Tempurung. Thirdly is Taman Rekreasi Bukit Air, Perak. It
is beautiful places to make a camping but they do not have canoe and wall climbing.
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Chairperson : hmm nice work izzaty,I think the best option is the second one,u
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guys agree with me ?
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All
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: yes
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Nada : Erm, I think the second option should be the best due to suitable with
our budget and there’s a lot of interesting and enough equipment and facilities prepared there.
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chairperson : syafiqah can I see your schedule that u have arranged.
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Syafiqah : yes sure labu
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Chairperson : ok explain to them
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Syafiqah : First, last day ,activities for second,third n fourth ……..
Izzaty : The equipment that Nur Laman Bestari provide to us is tent, safety tools, canoe and
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first aid only. While Gopeng give us tent, cooking tools, canoe, safety aid and last but not least it
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is near to the hospital. In case anything happen to the students it won’t take a long time to go the
hospital. We also get a promotion from them because last year we also made a camping there. So
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this time they kindly give us a prmotion. While Taman Rekreasi provide us a few tent only and
also it is near to the hospital.
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Chairperson : Okay, I think we can end our meeting for today. Any addition?
all : Nooooooooooooooooooooooo
7) DATE, TIME AND VENUE OF NEXT MEETING:-
Chairperson : Thank You. Fatin can u remind me for Our next date, time and
venue for the next meeting.
Secretary : MrsChairman, for the next meeting will on 12.12.2012, Wednesday,
2.00pmat meeting room. I will send notice if there is any changes.
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All : Yes, sure.
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Chairperson : Okay. Anything else? Any question? Comment? No? well then,
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thank you for coming. Will someone propose the meeting to be adjourned
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8) CLOSE:- rs e
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Nada : Yes, I proposed the meeting to be adjourned.
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Chairperson : Seconder?
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Syafiqah : I second the motion.
Chairperson : Thank You. The meeting is adjourned. Have a nice day.
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All : Thank You!
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